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Management Meeting Presentation Template

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Meeting Management 101 Presentation

Transcript: End the meeting with an action and communication PLAN Involve the right people Follow up quickly with a memo containing minutes The best follow-up memo needs to be written so that someone who wasn't there can understand what happened. It includes: •Attendees •Meeting objectives •Key topics discussed •Key decisions made •Next steps or action plan •Date of next meeting or follow up •A thank you to all those who participated Do you want to use this meeting to: Solve a problem? Make a decision? Inform attendees of progress on a project? What are some implications of this meeting? Decide on setting: formal or informal Room size Seating arrangements Equipment Material- what should be distributed to attendees beforehand? •Regarding personnel issues •If you don't have time to prepare •If another format would work better •If the issue has already been decided •If the subject is not worth people's time •If the group is upset Common Meeting Problems Follow-up An action and communication plan should have three elements: what, who, and when. •What specific decisions and outcomes resulted from the meeting and what tasks need to be done as a result of the meeting? •Who has responsibility for those tasks? If meeting participants voluntarily commit to specific actions, it is more likely they will complete those tasks. •When must those tasks be completed? Keeping participants realistic about the schedules they commit to ensures that tasks actually get carried out. (?) What was the worst meeting you ever attended? Why was it so TERRIBLE?? (?) Has anyone ever had to deal with a difficult staff member during a meeting? How did you choose to deal with them? (?) Does anyone feel as though they are good meeting leaders, or have been to a meeting in which it was led well? What made this the case? *Going forward, really try to observe the leader to see what additional effective strategies they use Identify and Clarify the meeting's objective and process 1. Meet informally with those who weren't heard or who are dissatisfied with the outcome 2. Provide promised resources 3. Act on your decisions Meeting Management 101 1.•Voting gives you a result in a shorter period of time •2. Group consensus is often more difficult and takes more time People are more likely to support a consensus decision. •3. Leader decision is often accomplished in the shortest time. In this scenario, it is important that all members feel that their viewpoints have been heard. Creating an action and communication plan is often the most overlooked step ...and remember: Don't be a bosshole! During the Meeting: •*Start with the easy stuff •*Hold the more difficult items until later—but make sure to leave enough time to address them *Be an appreciative traffic cop Gain Closure on Each Issue Try to include people who: *•are key decision makers *can give relevant input *has a stake in the issue *needs know the info to do their jobs *will be required to implement decisions made Be PRODUCTIVE! If you have 4 unproductive, hour-long meetings each week, 4 hours are wasted each week. If 10 people who each make an average of $15 an hour attend each meeting, the meeting costs $150 an hour in employee time. Using this time poorly 4 times a week equals a loss of $600 a week or approximately $30,000 a year!!!! DO YOUR HOMEWORK •*Collect relevant documents and data •*Distribute other relevant information beforehand •*Circulate the agenda you've created •*Talk to stakeholders about their opinions and objectives •*Encourage stakeholders to do their homework •*Brief your manager and other senior managers who won't be at the meeting but who have an interest in its outcome After the Meeting 1. ALWAYS State the meeting's purpose and objective. 2. Let everyone have a say! Do not dominate the conversation •Control interrupters and dominators •Be positive and encouraging •Intervene when necessary •Record input Acknowledge people •Get input from everyone •Make sure that all the points of view are heard •Ask someone to play devil's advocate •Ask people what they think- Call on those who have not contribute •Don't rush to vote or make a decision Don't be one of these... Provide an Agenda in Advance Discussion: Preparing for A Meeting It is better NOT to have a meeting: Tips!! Logistics and Materials Participants arriving late or leaving early Someone constantly repeating a point People criticizing each other or exhibiting critical body language Attendees whispering or doing something else One or two people dominating People finishing others' sentences or interrupting Include what is appropriate from this list: •The meeting's purpose •Desired outcomes or objectives •Date, time, and place •Who is calling the meeting •What group is meeting or who the participants are •Participants' roles •Anything unusual about the meeting format •Any outside participants •Agenda items to be covered, the person responsible, and the time allotted •Any background material to be used for preparation or to help

Meeting Template

Transcript: The Importance of Your Brand Luke Batty Your Brand Website importance Website 75% of people judge companies based on their website design 61% of mobile searchers are more likely to contact a company that has a mobile friendly site. 84% of user would abandon a purchase if data was sent over an insecure connection. Conclusion conclusion Having an outdated website can make you lose customers, miss out on money, and will significantly damage your brand. Social Media Social Media There are 3.5 billion active users on social media. those users spend an average of 3 hours on social media per day. that means there are over ten billion hours spent on social media per day conclusion Conclusion Even a small portion of that attention can turn any company into an industry leader. Most small companies fail to create a brand identity. Brand Identity Brand Identity Color improves brand recognition by up to 80% Presenting a brand consistently across all platforms can increase revenue by up to 23%. Conclusion Conclusion having a strong brand across all platform will increase customer loyalty and increase new business Reputation 73% of consumers love a brand because of helpful customer service. Reputation A single business review can lift its conversions by 10%. 86% of consumers would consider writing a review for a business. conclusion Conclusion having positive reputation is not only important it is essential to the survival and growth of a small business and reviews are the lifeblood of that reputation Online Directories Online Directories There are over a dozen different FREE directory services that your customers are looking at EVERY DAY. Who We Are

Meeting Management

Transcript: Disadvantages: The quality of decision making is often improved by involving the team. Brainstorming is the generation of many ideas from among team members. The time and date needs to be convenient for the majority of expected participants. Face-to-Face meetings need to be planned in consideration for appropriate seating for attendees, media equipment, temperature & lighting, and necessary supplies. For electronic meetings, check the hardware or software and the connectivity components. This is not optimal for new groups that are trying to build group values, trust and emotional ties. It is harder to interpret the strength of other members' commitment to their proposal. Creates technological issues. Disadvantages: They present opportunities to... Acquire and broadcast useful information Make favorable impressions on everyone attending the meeting Maintain order Types of Meetings Manage conflict Meeting Management Chapter 2 Objective 5 Make satisfactory arrangements Why are meetings essential? Agenda is a meeting outline that includes important information such as date, beginning and ending times, place, topics to be discussed, and responsibilities of those involved. Limited meeting length & frequency Encourage participation Face-to-Face Meetings Creates logistical issues of schedules and distance. They may be dominated by overly vocal, quick to speak and high-status members. Distribute the agenda well in advance These meetings reduce travel budgets, saves professional time, and minimizes the environmental impact caused by travel. They also better facilitate geographical dispersed groups. Seek consensus Advantages: Electronic Meetings BINGO! Consensus represents the collective opinion of the group, or the informal rule that all team members can live with at least 70% of what is agreed upon. Suggestions for Effective Meetings An hour is the suggested time for a meeting and no more than once a month. Anything more should be scrutinized. Face-to-Face meetings provide the richest nonverbal clues. They are better for sensitive issues. This type helps to establish group rapport and relationships. Conflict might be often avoided because employees are conditioned to be submissive; that can often lead to resentment within the group. Maintaining focus on issues and not personalities helps ensure that conflict is productive and not destructive. Advantages: Now time for An organized democratic order ensures that the will of the majority happens, the minority is heard and the goals of the group are achieved as easily as possible.

Board Meeting - Presentation Template

Transcript: Template by Presentation Headline About There's no wrong time to make the right decision. Dalton McGuinty " A presentation template with a board meeting theme for introducing your business. Showcase Your Ideas Agenda Talk to people about your presentation Meeting Agenda Welcome Vote on New Secretary Eat Donuts Add More Details here.... Time Present important dates and events here Business Timeline Present important dates and events 1999 Present important dates and events 2002 Present important dates and events 2006 Zoom in for the fine print 2020 Present important dates and events 2000 Present important dates and events 2004 Present important dates and events 2011 Sales Business is slumping? Fire the guy on the next slide! How are the Sales? Item 1 Item 2 Item 3 Item 4 Item 5 Item 6 CEO A man must be big enough to admit his mistakes, smart enough to profit from them, and strong enough to correct them. John C. Maxwell " Gallery Show what's going on in your company Make a Gallery Image #1 Image #2 Image #3 Image #4 Image #5 Image #6 Show more details of a single project here Single Item Funky Title Here "This is example dummy text. Lorem ipsum dolor sit amet, consectetur adipiscing elit, sed dodes eiusmod tempor incididunt ut labore et dolore magna aliqua. Ut enim ad minim veniam, quis nostrud exercitation ullamco laboris nisi ut aliquip ex ea commodo consequat. Duis aute irure dolor in repre henderitas in voluptate." Map Display your new business ventures Conquer the World? - Add details here - Add details here - Add details here - Add details here Team Who are in the same boat? Meet The Team Gerardo M. Oliver CEO Analyst Sales Developer Karla J. Walsh Bradley Sherman Sue E. Marquez Show more details about one person Single Person View Senior Data Analyst Karla J. Walsh This is an example dummy placeholder text area. Lorem ipsum dolor sit apisa kotiram ametis, cons iteecas tetureu adipiscing elit sed quia, Contact How can People Get in Touch with You After a Great Presentation? Contact Details +1-202-555-0184 Change colors, rearrange topics, add your own content Customize this template: Get this Prezi Template from:

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