Graduation ceremony
Transcript: Graduation Ceremony Final Plan and Preparation 2022-2023 Graduation Ceremony for the Academic Year (2022-2023) Friday 12/05/2023 from 8:30 PM - 1:00 AM Graduation Ceremony Committees Graduation Gown Committee Invitation Cards Committee Graduation Book Committee Theme, Decoration and Lighting Committee Marching Committee Hall Organising Committee Stage Committee Media Committee Hospitality Committee Maintenance and Emergency Cases Committee Security committee Graduation Gown Committee 01 Chairperson: Ms. Aliaa Najdi Graduation Gown Committee 01 Tasks Completed and done Invitation Cards Committee 02 Chairperson: Mr. Faisal Ghazi Invitation Cards Committee 02 Done Done invitation cards for parnts and students invitation extra cards. invitation cards for VIP Not yet Theme, Decoration and Lighting Committee 03 Chairperson: Dr. Ikhlas sindi Mr. Mithat Hayir Mr. Hossam Elganayeni Mr. Essam Marching Committee 05 Chairperson: Dr. Nouf Alshreif Marching Committee 05 Distribute task to each committee members. Planning the order of ceremony. Being sure that the flag of KSA & BMC is in the procession & on stage. Choosing students who carry flags. Following up the entry of graduates the day of event from proper door & assigned seats. Following up the entering of the honor students according to the plan. Following up exit of students off stage. Having a rehearsal with students and all involved prior to graduation. Reception Committee 07 Chairperson: Mr. Abdulrahman Shalabi Ms. Basma Hashem 4 Different Categories 07 Students Parents Parents Fisrt&Secound Honours VIP Abduljalil Auditorium Organizing Committee 07 Chairperson: Mr. Faisal Ghazi Dr. Zahrah Asiri Abduljalil Auditorium Organizing Committee 07 Supervisors Ground floor: Mr. Faisal Ghazi Dr. Zahrah Asiri Mr. khalid Supervisors balcony: Ms. Aliaa Najdi Baraah Arab VIP Committee: Ms. Manar Algarni Ms. Lamees Abduh Organising Committee 07 Distribute task to each committee members. Prepare the list of all VIPs, parents, students and other guest and distribute the list among all other committees. Designing/Preparing name badges for all committee members, employees & student assistants. Making a seating plan for all VIPs, graduates, staff, parents & guests. Labeling the seats for the guests. The left side of each invitation card should be cut at the auditorium entrance up and down. The guests have to be seated according to the card category and raw by raw Do not leave any guest unattended and take each person to designated seat Gift bags / graduation bag to put on seats Organizers not to leave the block or leave with replacement person Distribute task to each committee members. Stage Committee 08 Chairperson: Ms. Maha Areej Azab Yazan Alsubahi Stage Committee 08 Collect the list of graduates and honor students. Responsible to arrange place for table on which certificates/shield/medals will be placed for students/staff. Arrange the certificates/shields/medals as per nominees list. Prior to the start of program arrange the sequence of duties on stage for each person during the distribution of certificates/shields/medals. Make sure to be only on stage at the time of distribution of certificates/shields/medals. .Receiving the awards, organizing them on stage & handing off to honor students and sponsors. After the arrangements of all certificates/shields/medals on stage, assign 1 person responsible to keep watching that no one will disturb the sequence of certificate/shields/medals. Audio & Visual Committee 09 Chairperson: Ms. Maha Malibari Mr. Hossam Media Committee 09 Chairperson: Mr. Ahmed Abu Alafiya Hospitality Committee 10 Chairperson: Essam Alzahrani Mr. Ashraf Elanany Security committee 11 Chairperson: Mr. Turki Alqahtani Maintenance Committee 12 Chairperson: Mr.Kassab Ibrahim Emergency Cases Committee 12 Chairperson: Dr. Wahid AlAttas Emergency Cases Committee 11 Contact Red Crescent to have Ambulance Nurse to be ready To have a small team In case of Medical Emergency (to lift the patient Male/female or to lift the stature etc.) Maintenance Committee 11 Check water level of main tank for all washrooms usages Check all Nulls, flush, showers etc. in working condition at washrooms Expiry of fire extinguishers and check fire cabinets hose in working condition in case of fire. Spray Air Fresheners in premises Leave mobile number of person in charge with all lifts in case lift stuck Removing the red carpet existed on the entrance gate of sheikh Abduljaleel Auditorium at Female section. Fixing any broken chairs. Cleaning all chairs and carpet. Removing the stage carpet and polishing the stage floor. Keeping the air condition opened for 24 hours before the ceremony day. Providing us with 3 movable AC in the upper floor of auditorium and ice cube for it. AC of whole college in working condition with needed temperature Maintenance support staff to be prepared for repairing if needed Check all the emergency lights in all premises are in working conditions and Generator to be ready
Prezi Present
Prezi Video
Prezi Design
