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Event Planning Presentation Template

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Event Planning Presentation

Transcript: Event Planning Presentation Brought to you by STAJJD :D Created by Stefan, Tom, Alice, James, Josh, Dom. (Get it, STAJJD) Proposel 1 Sports Award Dinner :D 1st choice, Colets One of our venues is the Colets health and fitness club, we plan to use their function room for a sports award dinner. We have a choice of two function rooms, there is a big and small function room. The big room is £150 for the night and the small room is £25 per hour. For any of the fucntion rooms they need a £75 deposit which makes it very easy for us to book the room giving us time to prepare the room for the dinner, also the catering is very cheap as it is £6-8 for a buffet depending on what menu we want. 2nd Choice Sandown Our second choice of the Sports Award dinner was is the Sandown function room, the room is a very glammorous room with very good lighting. To hire the function room it costs £440 for the night. This is more expensive than the Colets function room, also the catering price is £23 per person which makes it even more expensive. Because of this expense it does not look too good for most students, but parents and teachers might want to attend. 3rd choice Epsom Epsom Racecourse have quoted us £3 per head which is very cheap, but with that we have to use their catering which is £32.50 per head which is way out of our budget. On the other hand the Epsom function room is very stylish. Although this facility is very nice and stylish, it lacks in bang for your buck, as in it is very expensive and some people may not want to pay that amount for one evening. 2nd Proposal Race Night 1st choice Race Night at Sandown Race Course The price for one premier standing ticket is £40. A premier sitting ticket is £68. Per Person. Large car park. Refreshments are availble for a price. Limited transport. £15 entrance fee. We believe from this information that no profit will be made. 2nd choice Kempton Park Race Night Kempton park offers enjoy a two course meal in the Panoramic Bar and Restaurant Bistro from just £42 per person for many fixtures. For selected calendar highlights we will be offering an a la carte menu with prices from just £49.95 for a two-course meal; three courses costs £65; four courses costs £80 and four courses plus a champagne reception cost just £100. 3rd choice Epsom downs Race Night The Final Furlong Our best value hospitality package which includes: • Entry badge • Car park label • 3 course meal • Coffee and mints • Racecard • Guest tipster • Cash bar £69 + VAT per person (minimum 8 per private table) £89 + VAT per person (minimum 8 per private table) - Epsom Live! nights Box Hospitality Entertain in style enjoying all the action on the course and on stage from the best seat in the house. Our private box hospitality packages give you an opportunity to take in the panorama of the Downs with inclusive packages that give you less to worry about and more of chance to enjoy hosting your guests. Both packages have all you need for a day or evening at the races including your entry badges, food and car parking. This race night is far to expensive for students to pay for and this would means no profit would be gained for the charity 3rd proposal Pub quiz 1st choice Prince Of Wales Pub The number for the Prince of Wales Pub is: 01372465483. It will cost £250.00 to hire the venue for the night. Got its own car park. Good transport links. Bus, train, main road nearby. Not appealing to students and staff. An expensive venue. Not profitable. 2nd choice The Albert Arms Pub Quiz The number fot the Albert Arms is: 01372465290. It will cost £225 to hire the venue. Refreshments are available for a price. Good transport links. Next to a bus stop, Esher train station nearby. Next to a main road. Large car park, holds 50 cars. As it is an expensive venue we don't think enough, if any profit will be made. 3rd choice The Minnow Pub Quiz Full venue hire is £6000, this will be too expensive to hire as no profit will be made to give to charity. Furthermore the venue itself does not fully represent the atmosphere of a stereotypical pub; the Minnow itself is more of a restaurant and so would not suit our requirements. However if we were to hire this venue then we would have full catering and plenty of room to fit all of the guests. Our chosen charity :D Princess Alice Hospice Princess Alice Hospice is a charity providing all patient care and support free of charge. We give outstanding end of life care to adult patients, and support to their families and friends across a large part of Surrey, south west London and Middlesex. Caring when it matters for 25 years We have chosen to make money for this charity because one member of our team grandparents went there and the charity means a lot to them so we are doing it for that person. Princess Alice Hospice West End Lane, Esher Surrey, KT10 8NA T. 01372 468811 F. 01372 469329 E. enquiries@pah.org.uk Our chosen event :D Colets function room, Sports Award Dinner :D Why it is good? This is a very

Event Planning Presentation

Transcript: Super Sweet 16 -Room Decoration -Table Decorations -Party Favors/ Goody bag -The dress -Food -Goodies for the DJ games 50,000 dollars for this SUPER sweet 16 party. -Top of the line hotel, caterers and DJ. -Dress that costs 10,000 dollars. -Goody bags that cost about 200 dollars each with exclusive skincare in them and jewelery. Menu Venue - Reserve Venue - Reserve DJ & Entertainment - Reserve Catering - Buy Decorations - Send out the Invitations - Buy the dress - Choose the guest seating Table -"Grand" Entrance with ballons and rhinestone strands and name projected on the floor. -Arranged seating, friends of the girl on one side of the hall and family members on the other side. -Dj situated in the middle. -Food served in the same hall delivered to the guest's seat by "butlers" dressed in a suit, as well throuoght the night a butler will pass through the hall with a plate with exclusive cheese, caviar and tapenade. -Bar for beverages in the main hall as well. Floor Plan Food hall Budget To Do Invitation OVERVIEW -Grand entrance with announcement. -Bar open -Party games to "break the ice". -Food is served -Dancefloor opens and guests and invited to dance. -Dessert is served. -Candle lighting ceremony -The DJ begins the Dance Games. -When the party is over the favors are given out. Program Materials and supply The Sherry-Netherland Hotel- -Located at the intersection of 59th Street and 5th Avenue in the heart of Midtown Manhattan -Nine blocks from Carnegie Hall, one of the finest concert halls in the world -Less than two kilometers from the Lincoln Center, ideal for lovers of opera and ballet -In front of Grand Army Plaza, Central Park's main entrance -Set amid the shops of 5th Avenue, the most chic shopping area of the city A Sweet Sixteen is party to mark a teenage girl's passage to early adulthood is called a Sweet Sixteen. In some areas, a more formal event is held to welcome the girl into another stage of maturity in her life and the society. It is also often referred to as a "coming out" ceremony. Replacement for Vegetarians/Vegans Entrance

Event Planning Presentation

Transcript: (cc) photo by Metro Centric on Flickr doodles MY PASSION IS EVENT PLANNING The first step to planning an event is determining its purpose, whether it is for a wedding, company, birthday, festival, graduation or any other event requiring extensive planning. From this the event planner needs to choose entertainment, location, guest list, speakers, and content. The location for events is endless, but with event planning they would likely be held at hotels, convention centers, reception halls, or outdoors depending on the event. notes Budapest San Francisco Results WHAT IS TWO IMPORTANT INFORMATION THAT AN EVENT ORGANIZER MUST KNOW IN ORDER TO CONTINUE ON WITH PLANNING THE EVENT? Notes Stockholm Our Project (cc) photo by jimmyharris on Flickr (cc) photo by Franco Folini on Flickr Double click to crop it if necessary WHAT IS THE MAIN PURPOSE THE EVENT IS TAKING PLACE AND HOW CAN IT BENFIT THE COMMUNITY OR THE PEOPLE WHO WANTS THE EVENT TO BE PLANNED? Event planning is the process of planning a festival, ceremony, competition, party, or convention. Event planning includes budgeting, establishing dates and alternate dates, selecting and reserving the event site, acquiring permits, and coordinating transportation and parking. Research outlook Event planning also includes some or all of the following, depending on the event: developing a theme or motif for the event, arranging for speakers and alternate speakers, coordinating location support (such as electricity and other utilities), arranging decor, tables, chairs, tents, event support and security, catering, police, fire, portable toilets, parking, signage, emergency plans, health care professionals, and cleanup. photo frame HOW MANY PEOPLE WILL BE ATTENDING THE EVENT AND WHAT IS THE BUDGET? Place your own picture behind this frame! (cc) photo by Metro Centric on Flickr details Assets map Important Details What is my project

Planning - presentation template

Transcript: Planning - presentation template Sylwia Gut EC1526670 Analysis - The purpose of the application and the end-product Analysis - The purpose of the application and the end-product Client To the client ESCA (Edinburgh College Students Association) is running a two year project to help students live more sustainably. This includes cycle training, travel planning, fuel efficiency driver training and climate change education. Users To the users ESCA have commissioned you to create a four page website. The website must be engaging in design, include a minimum of two types of media and it must be easy to navigate between all four pages. Analysis - Application functionality Analysis - Application functionality First application function: First application function Generating random tips SWOT Analysis Second application function: Second application function Converting petrol distance, cost of petrol, amount of journeys and eventually will show the costs of petrol Application Design – Interface Design The key tasks Identify the key tasks required to develop the game Planning Developing Testing Evaluation Planning List each planning task Home page Tip Generator Case Study Petrol converter Development List each development task Creating home page Creating random tip generator Creating second page Creating petrol converter Testing List each testing task Navigation Testing input base and output work etc Identify what resources are required to develop the application Identify what resources are required to develop the application Hardware Hardware Personal Computer Keyboard Mouse Internet connection (router) USB pen drive Software Software Brackets – Alternative Dreamweaver, visual studio code Web browser Microsoft project – alternative Excel, Word PowerPoint – Alternative Prezi Microsoft Word – Google docs Paint net – alternative Photoshop Project plan Link or screen capture of your project plan file Questions? Thank you

Event template

Transcript: Info Pumpkin Carving ENTRANCE Food Trucks DJ/ Music Spooktacular Bash Virtual Reality Parking Bouncy House Partner tabling SUBTITLE Photo op Signs Haunted House Parking Food Trucks Virtual Reality Haunted House Partner Tabling / Tents Potential Partners: - City of Austin Departments - Non-profits - Advocacy groups Permanent Exhibit

Planning Template

Transcript: The Planning Template 1. For each of the six steps, choose priority activities that you would be implementing in the next six months. The six steps are: Step 1 – Strengthening Health Information System Step 2 – Institutionalizing Health Policies by Strengthening Local Health Board Step 3 – Conducting Multi-stakeholder Activities Step 4 – Improving Barangay Health System Step 5 – Innovating Health Programs Step 6 – Monitoring and Evaluating 2.Choose a Time Frame when you think the activities would be implemented. 3. List down the EXPECTATIONS of the Mayor, the MHO and the Community Leader with the others so that new ways of doing things can be agreed upon. 4. Put in ways on how you would share the progress of your prototype 6 months 6 steps

Event Planning Presentation

Transcript: Thriftmas Time is here! Julianna Somaini 10/08/2022 Overview -San Francisco -3rd year -Communication studies -Slight expirience - parties - concerts - gatherings - soroity events About me THRIFTMAS - Imagine... - Almost finals week before Christmas break - Need to get gifts, warm clothes, or just some shopping therapy - Students and their friends can come thrift n shop, get some food, listen to music, or just donate! Event Idea Getting Started Whats Needed Budget: $180-$200 - tables ($20) - Food/ Drinks ($100+) - speaker - Signs ($20) - decorations $50 Time/Venue: Afternoon/Evening Theme: Winter/ Holiday, if not too hot volunteers wear ugly sweaters Entertainment: music, food, maybe cooking decorating Food/Beverage: cookies, hot chocolate, candy canes, other holiday themed food # of Volunteers needed: estimating 6-8 classmates/ volunteers Potential Flyer Toys 4 Tots - Not all children recieve something on Christmas - Since 1980 kids have been reciving new toys instead of "hand me downs" to make the child feel more special, as if it's their own - Donate money or a new toy to a child in need this Christmas - ways to donate - online - virtual toy box - paypal - fundraising page If possible create a page and attach to a QR code on the flyer Chairity Questions? Thank You

Event Planning Event

Transcript: Design Decide event purpose (raise funds, visibility, celebration, etc.) Choose a theme Research/appoint an event coordinator/manager Get bids Consider Committee Budget Define Details Call Reservations Final Traval Arrangement Marketing Desing Complete Have Fun!!!! Debrief Week Prior Meet with all committees for last-minute details Confirm number attending Confirm number of volunteers hold training session with volunteers; finalize assignments Walk-through with all personnel The Four Ds to Event Planning Volunteers 3-1 months Stand up meeting with all involved to hash out problems Set up Registration Follow ups Day of

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