ORGANIZATIONAL CHART
Transcript: - COORDINATING WITH RENOVATION WORKERS - BUY AND DELIVER NEEDED MATERIALS - MONITOR ALL RENOVATING UNITS - FIX ITEMS IN UNITS - CARPENTRY - MAKE NECESSARY FURNITURES AND ITEMS - RESPONSIBLE FOR ALL MAINTENANCE MATTERS COMPANY DRIVER (CEBU) DOCUMENTATIONS - RFO UNITS REQUIREMENT (BOTH SELLER AND BUYER) PAYMENT CONTRACT MANAGEMENT - DRAFT AND MAKES CONTRACT - HANDLES CONTRACTS TO BE NOTARIZED (SPA/CTS/DOAS/COL) - COUNTER CHECKING DOCUMENTS FOR CLIENT PROCESSING OF TITLE - HANDLES BIR TRANSACTION FOR PROPERTY - CITYHALL PROCESSING - TAX DECLARATION - HANDLES OCCUPANCY PERMIT - HANDLES UNIT TITLE - SETTLE PROPERTY TAX - REAL PROPERTY TAX PRE UINT -BORACAY PROPERTY - MONITORS SCHEDULE OF PAYMENT - MONITORS ISSUED POST DATED CHECKS (PDC) - DOCUMENTATION OF PAPERS AND REQUIREMENTS ACCOUNTING - CHECKING VOUCHER FOR OFFICE AND PROPERTY EXPENSES - PREPARING CHEQUES FOR OFFICE AND PROPERTY EXPENSES - RFO UNITS PAYMENT - PRE-SELLING PAYMENT - INCOME UNIT PAYMENT - MONITORING PILIP TOURS SITE - CREATING AUDIO VISUAL PRESENTATION (AVP) - CREATING UNIT MANUAL KIT - CREATING ID FOR STAFF AND INTERN - CREATING MARKETING KIT PRE SELLING UNIT - CREATING VIDEO PRESENTATION - MARKETING - PRE SELLING UNIT - INTERVIEW FOR NEW DEVELOPERS FOR PRE SELLING UNIT - EDITING UNIT PICTURES - EDITING VIDEOS, MUSIC FOR VIDEO PRESENTATION - SPREADSHEET MONITORING - PRE SELLING UNIT CEBU AND MANILA - DESIGNING NEW PROJECTS - SEARCHING SUPPLIER FOR NEW PROJECTS ALBERT ABAIS - ASSIST SIR ALBERT - BUYING ITEMS AND MATERIALS - MAINTAINING / RENNOVATING ALL UNITS - GREASE TRAP CLEANING - SET UP OF ITEMS - SEARCH FOR SALE AND AND FOR RENT PROPERTIES - COORDINATE WITH THE UNIT OWNER FOR THE PRICE, UNIT DETAILS, NECESSARY DOCUMENTS SUCH AS TITLES, TAX, DECLARATION, CERTIFICATE OF MANAGEMENT, NON TENANCY, CHECK IF NET OR GROSS DILIGENCE. - PICK UP CLIENT AND ASSIST FOR ACCOMMODATION. - PREPARE ITINERARY FOR PROPERTY TOUR - SET VIEWING SCHEDULE - PREPARING LOI/CTS, COLLECTING ID, TIN CARD, UPDATED RECEIPTOF ASSOC. DUES, COPY OF CAR, TAX CLEARANCE, PREPARING THE CHECKS FOR PAYMENT AND SCHEDULEDATE OF PAYMENT. - PREPARE DOAS, COLLECTING ORIGINAL DOCUMENTS, TITLES, MAIL BOX KEY, UNIT KEYS, A.R, AND ENDORSEMENT LETTER - FOR PRE SELLING PROJECTS, GET THE INFORMATION OF DEVELOPERS AND THEIR PROJECTS, PRICE LIST AND AVAILABILITY, MATERIAL KIT SPREADSHEET MONITORING - SALES UNITS MANILA, THE RISE, LERATO, MONARCH, AYALA (GARDEN TOWERS), DEVELOPER'S INFO GOOGLE DRIVE - DOCS MANILA, UPLOADING FILES/DOCS AND PICTURE OF UNIT - TAKING PICTURES OF PROPERTIES - BOOKING FLIGHT OF SIR AKI AND OTHER STAFF AND CLIENT ALSO ACCOMMODATION - EMAIL UPDATE EVERY MONTH FOR PRE SELLING CLIENTS - HANDLE SIR AKI'S CREADIT CARD INFO, INQUIRIES ACTIVATIONS BILLINGS (HSBC) - checking and reply emails (airbnb and thuntherbird) - meet and assist client (check-in/out) - assign to update income units (uploading SOA and OR) - assign to update direct booking - responsible in making and sending endorsement letter to admin of guest in-house - responsible in collecting and paying unit bills - assign to make and issue check for the unit bills - assist poolpass of movenpick guest in house - receiver and solve guest concerns like the water heater is not working will go to the unit to solve the problem - incharge of wifi and cable installation and connection problem - keep unit documents copy - responsible in office stocks and supplies laundry supplies as well CHRISTIAN BONION Property Department HRM - CUT OFF ATTENDANCE MANILA AND CEBU - JAPANESE DAILY ATTENDANCE - SALARY SUMMARY ACCOUNTING - AIRCON MONITORING - UPDATE PASSBOOK (DAILY) - VIEW BDO ONLINE BALANCE (DAILY & IF NEEDED) - MAKE AR FOR CASH - FILINGS OF AR FOR CASH - UPLOAD AR IN GOOGLE DRIVE - GET THE URL OF THE AR - AR (JP), (PH), (USD) - CREDIT CARD (SOA) MONITORING - FILIPINO PAYROLL (SPS) - DEPOSIT INFO (SPS) - PERSONAL EXPENSES OF SIR AKI - PRE-PAYMENT MONITORING (BORACAY, CEBU,MANILA) ACCOUNTANT LADY PRAIL ANACAN ALLAN JAY PADILLA PROPERTY TOUR ASSISTANT ADMIN HEAD / HR ASSISTANT ELIZABETH DIAZ MA. CYLIN VICEDOR MAINTENANCE SUPERVISOR WEB AND GRAPHICS DESIGNER CRISTINA COSCOS VISA SUPERVISOR / HR HEAD SALES & MARKETING: • Uploading of Condo units photo, description, amenities for advertisement postings on websites (Airbnb, Flipkey, Tripadvisor, OLX, Agoda, Pandabed, Homeaway, Primer) - Blocking of dates, ensuring that website calendars are synched with each other to avoid double bookings(Airbnb, Flipkey, Agoda, Homeaway, Pandabed) - Attending to all inquiries online, acquiring all necessary requirements - Pricing for Direct booking and Online posting - Preparing Sales Report for monthly meeting; Tracking of payments from booking websites, quota/P.Tour accommodation and direct booking • Pilip TV sps update - Transferring of all videos’ link posted on youtube to spreadsheet - Uploading new videos on Pilip TV channels on youtube - Uploading Photos on gmail accounts then sps update for the link - Check videos and photos uploaded on