BSC
Transcript: Anneke Elsner, Patrick Kotecki, Felix Schilling, Philipp Schumann Building second chances Introduction Structure The Team will be introduced Facts and Numbers are laid bare The scope of the project is shown Market research is presented Requirements displayed The Team The Team Anneke Elsner: Head of Communications Patrick Kotecki: Head Accountant Philipp Schumann: External Party Consultant Overarching Scope: 5 Shelters in Leipzig by 2024 Scope for this Pilot Project: 1 Shelter at the main station by September 2021 Scope The Scope Several Surveys were conducted in the city of Leipzig about the homeless situation at the beginning of market research phase Results were used to convince City Council to green light our project Some shocking results stemmed from the survey that were not expected Market Research Planning and Initiation Various locations around Leipzig were scouted Property was found with the assistance of Real Estate Agency Construction company was hired after research for the most appropriate one was concluded The Plan and Outline Planning and Initiation pt 2 Construction Permits Ownership of the land we built on Written allowance from City Council to proceed Written proof of funding Insurance Papers Mistakes = Big, Big Problem for us Legal Documents Requirements Communication & Milestones Communication Communication? Initiating phase Initiating phase Communication with the city council get started Milestone I mephisto 97.6 / May 30, 2019 Milestone II mephisto 97.6/ June 01, 2019 Finding partners find partners Milestone III mephisto 97.6/ June 02, 2019 Stakeholders stakeholders Milestone IV mephisto 97.6/ August 10, 2019 How to communicate well? planning phase Planning phase Communication with stakeholders Communication with stakeholders meetings e-mail contact press material Internal communication Communication in the project group Internal Communication in general For the employees: 1. Please be punctual. 2. Don’t be afraid to participate in discussions. 3. Everyone can participate. 4. Stay mentally and physically present. Meeting rules meeting rules For the managers: 1. Inform early. 2. Have a schedule and follow it. 3. Make sure, everyone can participate. 4. Answer every question. 5. Don't hold unnecessary meetings. Rules for written communication rules for written communication Keep things running. executing phase Executing phase Finish the right way. closing phase Controlling/ Closing Budgeting, Constraints and Construction Budget Budget DIN 276 DIN 276 Fixed Costs Fixed Costs Variable Costs Variable Costs Legal Aspects Construction Companies Supplies Location Time Quality Costs Constraints Constraints Ground View Ground View 1st, 2nd, 3rd floor 45 rooms up to 135 people Groundfloor & Basement Ground Floor & Basement Collaborators Collaborators other resources other resources Software Tools Software Tools Excel register of current residents Internet research after vacancies and jobs construction materials furnishings water & electricity connection workforce Equipment Equipment State of Germany Government of Saxony/Leipzig stakeholders construction companies Bundesagentur für Arbeit DRK Caritas Support Support Risk Management Risk Management Impact-Probability Matrix funding planning dependencies political aspects description: no financial funding/support from the government solution approach: not existing funding description: inaccurate guess of duration, cost & budget trough misplanning solution approach: detailed budget plan precise time schedule planning description: dependencies between different tasks dependencies on partners solution approach: time schedule other opportunities / companies dependencies description: change of the government caused by election solution approach: convincing multiple political parties for our undertaking political aspects Quality Management Quality Management Standards Standards pre - existing regulations & terms: European safety standards Hygienic Standards accessibility standards (disabled users) health and safety standards (reduce accidents) information security standards (data protection) food safety standards environmental management standards (reduce of waste) energy management standards • clean and hygienic kitchen and sanitary spaces • warm and comfortable rooms • possibility for privacy • lockers • psychological Support • Safety Standards • Availability for disabled persons Quality Objectives Quality Objectives Summery Summery Felix Introduction general facts & figures objectives Anneke stakeholder work-breakdown structure communication management Patrick finance & budget construction characteristics Philipp other resources risk management quality management Thanks you for your attention! Unanswered Questions?
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