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To Bid or not to Bid

5 Best Practices for Asking RFP Questions

BravoSolution UK

on 23 January 2014

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Transcript of To Bid or not to Bid

To Bid or Not to Bid?
5 Best Practices for Asking RFP Questions photo credit Nasa / Goddard Space Flight Center / Reto Stöckli To Bid or not to Bid? 1. Think Small and Focused
2. Include Key Terms and Conditions
3. Give Suppliers the Correct Answer
4. Explain the Questions
5. Use Question Libraries Five Best Practices When Creating RFPs “The significant problems we face today cannot be solved at the same level of thinking we were at when we created them.”

— Albert Einstein
The growth of eSourcing continues.

Although the technology has evolved significantly,
has the methodology necessarily kept up? 5 Best Practices for Asking RFP Questions “What is the correct number of questions to ask in an RFP?”

Whilst there is no correct answer, we recommend … 1. Best Practice:
Think Small and Focused Start with 5-7 sections of questions
Rank the questions within each section
Weight the questions within each section
Review and eliminate as many as necessary Overall, Think Small and Focused! If you know how each supplier will respond to the key terms in the negotiation, you will be one step closer to reaching an agreement 2. Best Practice:
Include Key Terms and Conditions 3. Best Practice:
Give Suppliers the Correct Answer Tell the suppliers what you want - Give them the right answer!

This will make the negotiation process much more effective. Explain the questions as well as certain answers on occasions, e.g. if you are looking at supplier diversity, explain what it means to you. 4. Best Practice:
Explain the Questions Start adding to your question libraries list from day one, grouping questions into core areas such as ‘customer service’. 5. Best Practice:
Use Question Libraries To Bid or not to Bid? Using these can net you significant amounts of efficiency and time savings and overall consistency as it relates to your RFPs

Like best practice RFPs, I wanted to keep this simple and concise so there’s a few I’ve not included.
It's efficient, consistent and drives overall best practice Have a listen to what the professionals think! To read the full report go to
Full transcript