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Emergency Preparedness - Table Top Exercise

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Warren Clark

on 2 September 2015

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Transcript of Emergency Preparedness - Table Top Exercise

Anhydrous means "without water."' Because NH3 CONTAINS NO WATER, it is attracted to any form of moisture. (i.e. hygroscopic) If exposed to NH3 -- immediately flush the exposed body area(s) with water for at least 15 minutes.

• Exposure to the liquid form can cause frostbite

• In quantities as little as 1 to 5 ppm ammonia odor can be detected. Ammonia has a regular odor threshold of 20 ppm.

• The Time Weighted Average (TWA) or level of exposure a person can safely be exposed to 8 hours a day, 40 hours a week without adverse health effects is 25 ppm. (ACGIH)

• During a short exposure at 150 to 200 ppm a person will experience general discomfort and eye tearing with no lasting effects.

• Situations where exposure to anhydrous ammonia reaches 300 ppm or more become Immediately Dangerous to Life or Health. (IDLH) A short exposure of 400-700 ppm will cause severe eye, ear, nose and throat irritation but with no lasting effects.

• Coughing and bronchial spasms will occur at 1700 ppm.

• 30 minute exposure at 2000 to 3000 ppm may be fatal.

Rapidly fatal due to serious edema, strangulation, and asphyxia at 5,000 to 10,000 ppm. Fatal at 10,000 ppm or 1% by volume.

• If you see a cloud of white smoke, almost milky in appearance you need to take action right away. You cannot run through a cloud of anhydrous ammonia, you will be overcome by the chemical.

• Shelter-in-place is like first aid for injuries, it is only a temporary fix until the situation can be handled or has dissolved

• Shelter-in-Place is designed to help minimize the exposure.

1. When the Shelter-in-Place horn sounds, employees will immediately leave their work area and walk directly to their designated safe room.

2. Members of the Emergency Management Team will immediately report to the Boardroom.

3. In the safe room employees will report to their immediate supervisors.

4. Maintenance will shut down air ventilation systems.

5. Emergency Response Team Supervisors will ensure that everybody is inside the building and then start closing all the doors and any open windows in the building. Before going to the safe room check bathrooms, locker rooms etc. for anyone who may not have gone to the safe room.

6. Emergency Response Team Supervisors will double check the yard for employees and then help the ERT members and Maintenance Supervisor secure the building. (Leave in? Depending on the extent phase of the emergency)

7. When in the safe room the radio (T.V.) will be turned onto a local station (880 am) to listen for updates and information on the situation.

8. If Behlen/Westman needs to evacuate after 3 hours or if told to do so by the City the Emergency Director will give the word to evacuate and the exits to use. Then follow the evacuation procedure.

9. When it is safe to return to your work area after Sheltering-in-place the all clear horn will sound.

10. When returning to work areas after Sheltering-in-place, double-check your work area for safety.

Where is your clipboard with the emergency response information / roll call sheet?

Do you have easy access to your roll call sheet in the moment of an emergency?

How do you know who is in your department on any given day?

What happens when you can’t find an employee / not accounted for? Do you go outside to look for the individual in question?

Which air make up unit would you switch off first / which one is most important?
There are a variety of plant windows, how do we close them? Do we need a ladder?

Are there any issues with the current plan?
Is there a need for revisions?

What happens on an afternoon shift?


1. Learn about ammonia & shelter-in-place

2. Work through mock scenario & review response

3. Identify potential improvement

4. Obviously we cannot re-create the true atmosphere, or emotions of an event..............but we can do our best to prepare!

Table Top Exercise
What next?
The danger is imminent & real, what do you do now?
Emergency Director

Incident Controller
Production Manager

Maintenance Supervisor

Human Resources
Main Receptionist
Respond to all emergencies
2) Assess the emergency event and report to Maintenance Supervisor
3) Responsible for radioing employees working outside to ensure that they are aware of the
emergency in case they did not hear the alarm due to loud work / equipment
If Shelter-in-place horn sounds quickly check the yard, if safe to do so, to ensure all
employees are inside. When inside the building help close windows and doors. Once the
building is secure proceed to the safe room. Verify that the ventilation switch has been turned
5) Ensure all appropriate emergency equipment and PPE is used to respond to the emergency
During a plant evacuation appoint an employee to be a Muster Station Captain, to assist with roll call.
7) Ensure all emergency response procedures are followed during the emergency
8) Communicate any updates of the emergency to the Maintenance Supervisor on an ongoing
basis during the emergency. Attend any meetings set up by the Maintenance Supervisor to
provide a formal update
9) Designate an exit to be used in the case of a site evacuation so that employee traffic doesn’t
interfere with emergency response units. Let the Muster Station Captains and employees know of the
designated exit
10) Assist in the development of any required incident reports
11) Evaluate performance of all those involved.
12) Once the all clear is received, ensure message is passed on to employees and Muster
Station Captains.
13) Assist the Maintenance Supervisor and Health & Safety Leader in assuring that your area is
safe and operational
14) Participate in all training sessions

13) Assess the nature and extent of the damage to facilities and equipment following
an emergency incident
14) Communicate to company insurance carriers any losses
15) Participate in the emergency command center meetings and training sessions
16) Final evaluation of emergency response performance (review of evaluation forms)

1) Communicate to the Maintenance Supervisor, the state of the emergency and give
direction as to what steps to take next.

2) Communicate to the Maintenance Supervisor if the evacuation plan will be

3) Direct company Emergency Response Team Supervisors in coordination with the
Maintenance Supervisor.

4) Ensure that Emergency Response Team Members have all the resources that are
required to address the emergency through contact with the Maintenance

5) Contact employees as to when to return to the work place after an incident
(Muster station captains will have documented the location of employees)

6) Assist the Emergency Director in assessing the nature and extent of damage to
facilities and equipment following an emergency incident

7) Participate in the emergency command center meetings and training sessions

8) Assist in the final evaluation of emergency response performance (review of
evaluation forms)

9) If a Koch 911 fax comes in, depending on the circumstances,
Westman and outside workers will need to be aware of what they can expect (ie.
strong odors or begin to shelter-in-place).

1) Act as assistant to the Emergency Director and Plant
Manager (Incident Controller) during any emergency

2) Take over all Incident Controller (Plant Manager) roles and
responsibilities in their absence during an emergency

3) Participate in the emergency command center meetings

4) Ensure company files and other necessary documents are

5) Assist in the evaluation of the extent of property damage to
facilities and product stock, following an emergency incident

6) Assist in the final evaluation of emergency response
performance by compiling reports received from the
Maintenance Supervisor

1) Communicate to the Emergency Response Team Supervisors the state of the emergency and give
direction as to what steps to take after receiving this information from the Plant Manager

2) If word is received from the Emergency Director to evacuate, immediately inform
the Emergency Response Team supervisors

3) If Shelter-in-place horn sounds immediately shut down all ventilation systems that
bring in outside air. Check to be sure that the Supervisors have the building secured (closed doors,
windows, & have checked for employees outside and in the plant) join the EMT in the boardroom

4) Direct Supervisors in coordination with the Plant Manager

6) When possible coordinate short meetings with the ERT Supervisors for updates every 30 – 60 minutes

7) Report to the Emergency Director after assessing the emergency event in
coordination with the ERT Supervisors

8) Respond to all accident/incident/injury/illness emergencies

9) Respond to all mechanical emergencies

10) Respond to all chemical or fuel spills

11) Arrange for cleanup and disposal of spilled material

12) Ensure spill cleanup kits are stocked and operational

13) Ensure areas affected by an incident are safe and operational prior to workers
returning to the area for job duties and report this to the Emergency Director

14) Once the Emergency Director gives the final all clear notify the ERT Supervisors

15) Assist in any reports that need to be completed for outside agencies

16) Participate in training sessions

17) Evaluate emergency response performance of ERT Supervisors; collect the
evaluations from the Supervisors of the ERT’s performance and the ERT’s
evaluations of employee performance and turn them into the Emergency Director

Office Managers
1) Assist the Emergency Director in all external communications

2) Assist Emergency Director with corporate communications

3) Ensure all corporate Human Resources policies and procedures are enacted

4) Assist in any reports that need to be completed for outside agencies

5) Participate in the emergency command center meetings

6) Take minutes of events and pass on to the Union President/Worker

1) Reception will most often be the one to receive calls regarding an emergency that is occurring off Behlen property, notify the
Emergency Director immediately of the emergency.

2) When notified of an immediate serious emergency either by an internal or external source notify the Emergency Director.

3) If a Koch 911 fax comes in, reception will alert the Plant Manager of the details. Also an understanding of the fax will be important
in the case that Behlen/Westman employees may develop some concerns.

4) Responsible for ensuring that visitors and contract workers are signed in upon arrival. Visitors must be assigned a numbered tag.

1) Respond to all emergencies, whether it is an evacuation or shelter-in-place

2) Ensure all your employees have safely left their workstation and have reached the designated Muster Station
(evacuation) or Safe Room (shelter-in-place)

3) Complete Roll Call to verify everyone is accounted for

4) Wait for updates from Emergency Director on the emergency situation, or return to work area when “All-Clear” horn is

5) If given word to evacuate premises, record destination of each employee, along with contact number, identify which exit
to use so not to interfere with in coming emergency response vehicles.

Customer Service
Additional Discussion
• Inside a building like this we should be able to sustain acceptable level of ammonia for quite some time. At a minimum 3 hours. Depends on weather conditions, temperature, wind direction, humidity, etc.

• Depending on these elements may be safer to remain in building so as to not endanger employees by allowing them to leave the building and drive right into the middle of the cloud. (if the wind is pushing the ammonia cloud back toward the city)
The weather today is typical for the Brandon area in mid July.
At approximately 10:00 am, a truck driver, driving south on 17th St. East, approaches the transfer tracks from Koch Fertilizer. At approximately the same time a rail car of anhydrous ammonia, is pushed towards the street for transfer on the rails. The truck driver becomes distracted when his cell phone rings. He reaches down to get his phone, and with one hand attempts to answer the phone, and in the process drops it to the floor near his feet. He leans over to pick up the phone but can’t find it, so he looks down to see where the phone has gone to. As he looks back to the road he sees the rail car in front of him, but it’s too late to stop.
He broadsides the ammonia carrying tank and ruptures the tank wall. Immediately, ammonia is dispersed throughout area. The truck driver is able to place a call to 911, and Koch emergency personnel are on the scene within minutes…………………………………….
The outside air temperature is 22 degrees, very little cloud cover, and there is a 10 km wind from the south / south east.
WESTMAN - Office
Behlen - Rollform
Westman - Plant
1) In charge of direction and control of the site during an emergency
2) Take the visitor sign in list (from main receptions desk) to the boardroom
3) Determine the state of the emergency and give direction on necessary and
appropriate steps to take
4) Take over all Incident Controllers roles and responsibilities in their absence
5) Responsible for emergency calls that have not already been placed (Fire,
Ambulance, Police)
6) Notify corporate contacts for serious incidents
7) Responsible for communicating with the media concerning major incidents
8) Lead the team in the decision on whether or not an evacuation is necessary
9) Responsible for ensuring that all employees have safely evacuated
10) In the case that employees will need to evacuate while Sheltering-in-place notify
the safe room of the evacuation and the exit routes to take out of the building and
the yard
11) If at any time the EMT is at danger and needs to evacuate, safely lead the team to
the Westman building boardroom. If evacuation of entire plant site is necessary
move the EMT to the Victoria Inn 3550 Victoria Avenue (a conference room will
be available)
12) Give the all clear once the EMT decides that the site is safe for employees to
resume their usual activities

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