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Communication Techniques

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John Duggan

on 15 April 2013

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Transcript of Communication Techniques

Unit 2
Techniques Music Video Production Report Why do we write reports?
To transmit ideas or information, facts or findings
To research a problem and draw conclusions about it
To make recommendations about ways of doing things, making improvements or changes
To record information for other people to refer to Tips before you start.

Think about the audience that will read the report, and write clearly in a way they will understand
Are they experts? If so, it is important to use the key vocabulary and technical terms
Are they new to the topic? If so, don't blind them with science
Write a plan detailing the information headings you need to include
As you collect your information, note where it came from
Do not write in the first person 1. Title Page Contains:

A clear layout
A brief title which describes the report clearly
The author's name
The date
The course title or company name
For example:

Why do people go on holiday and where do they go?

Joe Bloggs
April 2013
The Hermitage Academy 2. Contents Page Contains:

A heading
Report headings and page numbers - in columns
Any subheadings
For example:

Section 1
Terms of reference
Page 3
Section 2
The most popular destinations
Page 4
Why they are popular
Page 5
The effect of cheap flights
Page 6
Short Breaks
Page 6
Winter Sport Holidays
Page 6
3. Introduction or Terms of Reference Contains:

Who requested the report and why
The purpose of the report
Who compiled the information and how - methods of research
Links to other work or reports
Acknowledgement of help given
Any limitations
4. Main body of the report or Findings Contains

Numbered sections or headings
Clear paragraphs of factual information - each with one key point - that are discussed or explained
Analysis of data
Graphs, charts, diagrams, maps, pictures and flow diagrams at the appropriate point in the text or referral to the Appendices
Think about the order of information. What has to come first? What has to follow it?
Use sufficient words to explain the detail, but no waffle. This is the opportunity to show evidence of reading and research

For example:

2.4 Short Breaks Short breaks are becoming increasingly popular as more holidaymakers take a short break abroad in addition to their summer holiday.
The most popular destinations are the European cities of Paris, Amsterdam, Bruges and Rome. Unfortunately, Prague has lost popularity since the floods of August 2002.
(See Appendix 3)

2.5 Winter Sport Holidays

5. Conclusions Contains:

The summing up of the main findings of the report
The conclusion should not contain any new material and should not be too long. Remember, there must be enough evidence to justify any conclusions. 6. Recommendations Contains:

What should be done as a result of the findings
Why it should be done and who by
There may not be any recommendations in a report which has been compiled to give information only. 7. Appendices Contains:

Tables of information, questionnaires, examples, large diagrams, samples of letters or leaflets which have been referred to in the Findings section 8. Bibliography or References Contains:

The author, title, publisher and date of any books, articles or reports used, in alphabetical order
Page numbers of any references used
Underlined titles of books or journals
Web site URLs - e.g.


Best, R. Holidays Today.
Bristol Book Company, Bristol, 2002.

Smith, L. Top Ten Holiday Resorts.
Holiday Review, October 2002, p. 9 -11 Think about the stages you have been through in terms of your music video production from research, planning, production, evaluation, recommendations.
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