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Naturn TkD'

on 1 July 2013

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Transcript of Organizing

A short introduction
What is the art of organizing
The Purpose Of Organizing
It is the process of arranging people and other resources to work together to achieve a goal.
Reviewing goals and plans
Involves allocating labor for task to be performed and coordinating results towards a common purpose.
It is a basic function of management.
The Process
Detailing of work
Division of work
Coordination of work
Monitoring and
reorganizing work
a company review its goals and plans to achieve them.
the tasks of an organization must first be determined.
work has to be carefully assigned on the basis of the qualifications of members and on a fair distribution of work.
different people contribute different skills at different levels of expertise, set procedures of their interactions with one another enable the work to be combined into a logical whole.
as individuals and departments go on with their specialized activities, there is a tendency to lose sight of the organization's objectives.
since organizing is an ongoing process,managers must make periodic assessments of what the organization is doing. As the organization grows, the structure of the organization must change so that an efficient and effective operation can be attained.
To divide work .
To assign tasks and responsibilities associated with individual jobs.
To coordinate diverse organizational tasks.
To clusters jobs into units.
To establish relationships among individuals, groups, and departments.
To establish formal lines of authority.
To allocate and deploy organizational resources.

- Monitoring of work have taken place.

- Due to the information received from monitoring work AmIslamic has reviewed their goals and have developed plans to achieve them.

- Detailing of work has to be done to ensure that managers are aware of what work activities are needed to achieve the goal.

- The company's goals are specific, measurable, attainable, realistic, and timely (SMART).

Learning outcome
Run for your life!!
Thank you~
Presented by: Jim
Weng Lun
Abigail Lim
Article No.1
Newspaper: The Sundaily posted on 29 May 2013 - 07:27pm
Article No.2
Newspaper: The Sundaily posted on 17 May 2006 - 10:51pm
Article No.3
Article No.4
Article No.5
The article is an example of power in effect

- The type of power is expert power

-Power is no the same as authority and it is a measure of an individual's potential to get others to do what he or she wants them to do, as well as to avoid being forced by others to do what he or she does not want to do.
Types Of Power
1.Legitimate power – possessed by managers and derived from the positions they occupy in the formal organization.

2.Reward power – the power that comes from the ability to promise or grant rewards.

3.Coercive power – the power dependent on fear of the negative results that may happen if one fails to comply.

4.Referent power – the power that is based on the kind of personality or charisma and individual has and how others perceive it.

5.Expert power – influence due to abilities, skills, knowledge or experiences.
Types Of Authority
1. Line authority – the most fundamental authority within an organization, reflects existing superior subordinate relationships. It consist of the right to make decisions and to give orders.

2. Staff authority – consist of the right to advise and assist those who possess line authority as well as other staff personnel.

3. Functional authority – functional authority consists of the right to give orders within a segment of the organization which this right is normally non existent.
Authority vs Power
Authority is the formal right given to a manager to make decisions or to command.

Authority flows downwards in the organization.

Authority relationships can be shown in the organization charts.

Authority depends on the level of management.
Power is the personal ability to influence others or events.

Power can flow in any direction. So power can flow upwards, downwards or horizontally.

Power relationships cannot be shown in organization charts.

Power does not depend on the level of management.
Newspaper: The Star posted on the 8th of June
Delegation Process
•Authority to perform specified tasks must be assigned to the lowest organizational level at which there exists sufficient ability and information to carry them out competently.

•Individuals must be granted sufficient authority to carry out their tasks effectively.

•Managers are responsible and accountable for the performance of their subordinates.

•Members of the organization must understand the chain of command

•“Unity of command” refers to the need for each person in the organization to have one superior.
Advantages Of Effective Delegation
•When managers are able to delegate effectively to their subordinates, they in turn are able to take on more responsibility from higher level managers. In this way they prepare themselves for promotion.

•Delegation helps build up the confidence of subordinates and in time gives them the necessary experience to take on more responsible jobs.

•Decision making is speeded up.

•Delegation frequently leads to better quality decisions since the subordinates who are closest to the situation examine the facts and make decisions based on the actual situations.
Newspaper: The Sundaily posted on 27 May 2013
Reuters posted on 18 Apr 2013
The article shows that good management is needed to help a company achieve success.
Organizational skills are important aspect in management because they assist in implementing plans
Learning Outcome
Organizing is a process that is constant in companies and must be taken seriously
Learning to effectively organize can improve the performance of a company. As it allows proper management of resources and allows proper control of power and authority.
a nic
In the article above found in The Star newspaper on the 8th of June, Geraldine and Vinesh are having a conversation with one other about the empowerment from the two viewpoints. One from a company viewpoint and the other from the employee.

From the article we know that empowerment which is delegation is important to companies and employees.
The Importance Of Delegation

Organizing as a part of management is necessity for all companies in the modern world as customer demands become more stringent. Organizational skills will enable companies to be both efficient and effective. In summary organizational skills must be viewed as important and put into practice by managers , so they can gain an advantage in the marketplace.

Allows the company to cope with the speed of technology and customer demands.
Enables self-actualization

Empowerment allows for small improvements blended with strategic management


Teaches new skills
Training ground for future leaders

Accelerates maturity and responsibility

Helps realize potential
Learning Outcome
Delegation is a powerful tool that a manager can use . It is a must for every manager to learn how to use delegation to reap the benefits of their team members potential. It also gives team members the ability to learn new skills and advance themselves.

Learning Outcome
Having authority does not mean you have power and having power does not mean you have authority. A manager needs to understand both power and authority to better manage his team members.

Learning Outcome
Power is an interesting concept that plays a role in our daily life its effects can be felt in our work place as well . Managers must learn how to react to power .

Advantage of organizing
There is impartial application of rules of the organization. The peculiarities, whims and fancies of individuals do not influence the way that the organization makes decision.
The division of labor is based on specialization.
A clear and defined system of authority is laid down. It clarifies the work environment, everyone understand what to do, the responsibilities of individuals.
What Is Power?
Expert power is the source of power that every manager should strive to achieve.
Anyone can gain power by acquiring skills, knowledge or experience so when a person possesses expertise or abilities that other value, that person gains influence.
Staff authority has given to enables those responsible for improving the effectiveness of line personnel to perform their required tasks.
Authority is delegated from above but must be accepted from below i.e. by the subordinates. In other words, authority flows downwards.
This delegation is not a management technique for freeing up the manager's time but used to provide opportunities for growth and development of the company's subordinates.
Empower staff letting them be responsible for the work.
not gangnam style ahhh XD
This article is related to organizing
This article is an example of authority
What is authority?
Authority refers to the rights inherent in a managerial position to tell people what to do anf to expect them to do it.
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