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STUDENT INFORMATION MONITORING SYSTEM

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by

Elaisa Mae Santos

on 24 February 2014

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Transcript of STUDENT INFORMATION MONITORING SYSTEM

STUDENT IDENTIFICATION MONITORING SYSTEM
BACKGROUND OF THE STUDY
In many institutions and organizations particularly schools, monitoring of students is a very important factor specially in identifying every individual coming in and out of the school every day. School is considered as a second home. Students, teachers, employees spent most of the time in school. Crimes increase everyday as the school is one of the places where most of the crimes occurred. This happens because schools do not put much effort about the security. Most schools feel that they are secured by just employing and putting security guard in the main entrance. Security is at risk because in many cases outsiders who were not students or enrolled in the school bypasses guards and personnel assigned, and manages to make way of going inside the school. In other cases, even other students don’t follow regulations and policies like wearing proper uniforms and I.D.’s upon entering and they can also enter the school without wearing it or sometimes if they forget to bring their own I.D. card, they try to borrow other student’s identification card.
STATEMENTS OF THE PROBLEM
GENERAL
Araullo University-PEN manually monitors the entrance and exit of students as well as the visitors that lead to poor security of the school. Sometimes the guard is not aware if the student has its own ID or if they are enrolled on that particular semester.
SPECIFIC OBJECTIVES
To implement school policy with fairness and avoid bias among students.
To ensure the legitimacy of students using identification card embedded with a barcode technology.
To inform parents about their child school’s in and out time.
To verify the exact count of visitors entering school.

OBJECTIVES OF THE STUDY
GENERAL
The main objective of the proposed system is to improve and develop the entrance and exit monitoring system of Araullo University-PEN students.
SCOPE AND LIMITATIONS OF THE PROJECT
SCOPE


THEORETICAL FRAMEWORK
SPECIFIC PROBLEMS
Students can enter institution without ID’s.
Students are not aware in validating School ID.
Parents never knew if their child enters the school or not.
Interception in accepting visitors.
Displays information of the student such as Student Photo, Student Name, Student ID, Student Course, and Time/Date of Entrance and Exit through swiping of their ID into the barcode scanner terminal.
Update and validate if the students are enrolled during the semester.
Monitor the arrival/departure of every student enrolled in the particular semester or school year.
Controlled door lock gate terminal to control the flow of entrance and exit of the students and visitors.
Display any violations made by a student.
Sending of SMS to notify Basic Education Department student’s parent about their children arrival/departure in school.
Generates report for students and visitors information pertaining to their entrance and exit activity.
SIGNIFICANCE OF THE STUDY
To the Security Management
To the Proponents
To the Future Researchers
To the Students
To the Parents
LIMITATIONS
• Cannot use as the student’s attendance for every subject, it is use only for monitoring the students who enter the school premises.
• The proposed system is not responsible for the security of the students before and once the student left the school.
• The system does not print reports.
• Monitoring for Faculties and staffs personnel are not included.
• Printing of barcoded I.D. cards.
• Listing of violation record of each students.
• Blocking of visitors.

DESCRIPTION OF THE CURRENT SYSTEM
The security management of Araullo University PHINMA make use of traditional method in monitoring the entrance and exit of every students and visitors that goes in this institution. They check each students ID’s for verification of their legitimacy and also to ensure they follow the school policy. But oftentimes there are many of the students who does not follow the rules they still manage to enter the school without proper ID’s the guard entertains a students some other students take that chance to enter the school by just borrowing uniforms and ID’s because there are not actually check thoroughly and that can result to poor monitoring of students, that can also cause incidents or crime inside the school. The security personnel to other problems like admitted that they experience difficulty in managing and monitoring the entrance and exit of every person who enters the institution. In general, the existing system for monitoring the identification and information for every entering the school need’s improvement not only in human resource but also in implementing the accuracy and preventing any unwanted problems that can happen in the school.
DATA FLOW DIAGRAM OF THE EXISTING SYSTEM
CONTEXT DIAGRAM ( monitoring entrance/exit of students ) OF THE EXISTING SYSTEM
LEVEL 0 DFD ( monitoring entrance/exit of students ) OF THE EXISTING SYSTEM
LEVEL 0 DFD ( for violation of student ) OF THE EXISTING SYSTEM
DESCRIPTION OF THE PROPOSED SYSTEM
The proponents designed and developed a Computerized Student Identification Monitoring System with the innovation of combined barcode SMS and Entrance lock Technology which aims to facilitate a more efficient way in monitoring students arrival and departure from the institution. The proposed system can be useful not only for the security guards but also for parents in tracking their children entrance and exit in the school. The proposed system can be a means of a more accurate monitoring and reduce transaction time than the existing system, because it has the capability to minimize and even prevent the number of students who does not follow the rules of the university. Those students can now be easily distinguish through the use of entrance lock by controlling the numbers of student passing time after time. The SMS features will also help the parents so that they will be notified if their children is inside or outside the institution. The proposed system also solves the problems of the security personnel regarding to those students who borrows ID’s to their classmate just to be able to enter the school, because the information of the owner of the ID will now be display in the monitor and then the personnel can now identify each students who enters if he/she is legitimate owner of the ID.
CONTEXT DIAGRAM ( monitoring entrance/exit of student ) OF THE PROPOSED SYSTEM
LEVEL 0 DFD ( monitoring entrance/exit of student ) OF THE PROPOSED SYSTEM
CONTEXT DIAGRAM ( for violation of student ) OF THE PROPOSED SYSTEM
LEVEL 0 DFD ( for violation of student ) OF THE PROPOSED SYSTEM
ENTITY-RELATIONSHIP DIAGRAM
SUMMARY
The Student Identification System is intended to monitor entrance and exit of student as well as to track their time in and out activity. The system also monitors violation of any student manage by the CSDL. Some problems are encountered in the existing system of the institution which can be solve through implementing the developed system. However, such implementation can also have limitations but as the study show, the proposed system can be more beneficial not only to the security management but also for parents and students. That is why the proponents tried to implement the fundamentals but enough to deliver processes as intended. At the end, the system is equipped with features such as barcode and controlled door lock innovation which include SMS technology that will be helpful to the institution not only for keeping a regulated policy but also following a more advance approach of technology.
END OF PRESENTATION
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