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Wedding Planning

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Ilhami Sozen

on 28 April 2016

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Transcript of Wedding Planning

For general updates, our team will communicate via email, phone, or channel of your choice
As the wedding planning team, we will organize and coordinate all the activities pertained to planning, executing and carrying out the wedding within the stipulated time and cost. It is always our objective to satisfy all the stakeholders.
Scope Management
Stakeholder Management
• Monthly status updates for bride and groom

• Timely follow up with vendors agreements

• Hosting regular meetings to engage all stakeholders

• Enabling communications for conflict resolution
The Wedding Day
(because you cannot afford it twice)
Entertainment / Vendor Procurement
Collecting Requirements
8 Months Before
• Hire Photographer and the videographer
• Book the entertainment
• Meet Caterers
• Purchase a dress
• Reserve a block of hotel rooms for out-of-town guests
7 to 6 Months Before
• Select and purchase invitations
• Shop for bridesmaid’s dresses
• Meet with officiant
• Send save-the-date cards
• Book a florist
• Arrange Transportation
• Start Composing a day-of timeline
• Book Rehearsal and rehearsal dinner venues
• Select and order the cake
• Schedule hair and makeup artists
• Choose your music
3 Months Before
• Finalize Menu and Flowers
• Make a list of people giving toasts
• Finalize the order of the ceremony and the reception
• Purchase the rings
2 Months Before
• Touch base again with all the vendors
• Meet with the photographer
• Review the playlist with the band or deejay
• Send out the invitations
1 Month Before
• Enter RSVP’s into your guest-list database
• Get your marriage license
• Mail the rehearsal dinner invitations
• Visit dressmaker for last dress fitting
• Stock the bar
• Send out as many final payments as you can
• Confirm times for hair and makeup and all vendors
• Email and print directions for drivers of transport vehicle
• Assign Seating
• Purchase Bridesmaids gifts
Wedding Week
• Reconfirm arrival times with vendors
• Delegate small wedding day tasks
• Pick up your dress
• Send the final guest list to the caterer and all venues hosting your wedding-related events.
Time Management
16 to 9 months Before
• Work out your budget
• Pick your wedding party
• Start Guest List
• Reserve Your date and venues
• Book your officiant
• Research photographers, bands, florists, and caterers
Risk Management
Risk Identification
Large number of unexpected guest
Unexpected rain or storm
Power failure
No -show scenario- the bride or the groom does not show-up
Last minute arrangements
Collecting Requirements
Our team will meet with the bride and groom 12-16 months before the wedding to understand your vision for the special day
Your Vision for the Big Day
Gantt Chart
Once requirements and tentative budget have been collected, our team will conduct a feasibility analysis and respond with suggestions (3 days)
12 Months Before
6 Months Before
1 Week Before
Upon approval (by bride & groom), budget and scope will be finalized
Managing Scope
Critical Path
Cost Management
Our team will not make promises we cannot keep. Each requirement will be subject to a feasibility analysis; and the results communicated
Updates that require changes to scope and budget will need scheduled face to face meetings
Our mission is to ensure that you get the most bang for your buck
All about communication
Outdoor Ceremony and Reception
Slide show to take place during ceremony
Expected Guest 80 people
Wedding date: May 7th 2015
What actually Happened?
What went right?
Unexpected Guests
What Went Wrong?
Initial Requirements
100 Guests
DJ for the reception
Expected expense of $30,000
Separate Ceremony and Reception Venues
Constant changes to requirements
Actual costs $40,000 (over budget by $10,000)
Capacity issues with Ceremony and Reception venues
Actual Guest count of 130
Extra Equipment
Bad weather
Contingency Plan for

1 year later...
Thank you
Roles of the wedding planners:
Bride - 1: Nikita
Bride - 2: Deidre
Full transcript