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My 10 golden presentation tips

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by

Sylvie Verleye

on 29 December 2014

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Transcript of My 10 golden presentation tips

It all starts
with your story
THINK
before opening PowerPoint or Prezi
WHY?!
This is the basic question of your whole presentation
A Presentation is a story that starts with a context
Ideally describe a real situation so you can tell from your memory
The context describes WHY you are there
Your context starts with a real situation and ends with your goal.
Your goal is NOT an agenda!
Tell your audience in 1 sentence what the result will be of your presentation
Make it valuable by describing WHY it is valuable for them!
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I urge you to watch some fantastic presentations at TED.com
Ric Elias describes his goal as '3 things I learned from this experience'.
You understand what he means with this as he started with a context
descrbing the experience being the fact that his plane crashed...
Guy Kawasaki describes his goal as '10 tips' for the audience.
You understand why you need the tips because he described a real problem situation. As it is real, you can picture it...
In my last presentation I told the audience I would offer them '2 alternatives'.
They understood the need for alternatives as I described a real problem situation linked to PowerPoint presentations
One of my personal favorite TED Talks is Brene Brown on vulnerability. She starts with a real situation told in such a way that it creates genuine humor. Very authentic!
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5 minute TALK is the basis
We all suffer from the same disease, we want to say far too much in a limited time.
When you present to a CEO,
talk no longer than 5 minutes!
ALWAYS prepare a 5 minute talk as the basis for your presentation
Announce to your audience that you only need 5 minutes to cover your key messages and you can fill in the details during a discussion
5 Minute talks work great when you have a high level, small audience. Just talk to them, though in a very structured way.
So, what to do then when you have a 1 hour slot on a conference?
Your 5 minute talk is still the basis
Let's assume you have a scientific presentation on a research you have done. Your introduction is describing the reason why there was a need for this specific research in the first place.
Your goal then is to present the main results of the research as this is what is valuable for your audience and the main reason you do this presentation. Not an agenda!
It is always a good idea to structure around the magical number 3. If possible this would be to limit your presentation to the main 3 results. You have to know these by heart! Again, it can be more than 3. Guy Kawasaki uses a structure of 10 tips but then he gives this presentation over and over again.
You have to look at each result (key message) as a kind of closet in your presentation having different drawers. You put the evidence for your result in these different drawers to explain your key message. And you do that for each key message. 3 results means 3 closets. 10 tips means 10 drawers. If you only have 5 minutes you cannot open that many drawers. If you have 1 hour, you can open lots of drawers. The structure for your 5 minutes or 1 hour is the same!!
My 10 golden presentation tips
5
Keep them awake
The longer you talk, the more difficult to keep them awake!
Use as lots of examples in your 'drawers', lots of speakers only give facts & figures...
Make comparisons and put this in one of the drawers to explain your key message
Use the stage, walk with purpose and look at different directions in your audience.
Interact with your audience when possible, use the volume of your voice, low and high
VARIATION IS KEY!
Eye Connection
Eye contact is not enough, you need to 'connect' with people.
In order to connect you have to look at 1 person as if you have a dialogue with that person alone.
So in fact you have multiple short dialogues. Short being a few seconds until you 'felt' a connection.
When you talk to a big audience you cannot look at everyone
W
The points in the W are your different directions to look at
.
.
.
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This is you...
To begin your presentation you stand central close to your audience
Your first natural direction is to look in front of you. This is the direction your feet point at. Look at 2 to 3 individuals in this same direction
Move your feet to point to another direction and again stay with 2 to 3 individuals
Cover all 5 important directions in your audience using this same technique
Of course you don't have to stay in one spot.
Though if you move, it is to one of the directions in order to connect better. If you want to stay in 1 spot, your feet have to move to point to the different directions.
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Don't mix reports and visuals
There are PowerPoint reports and visual PowerPoints such as there are Prezi reports and visual Prezis...
This is clearly a report!
This is OK when you use it as a report. This means that this is a document you can send before your presentation. Or you can use it as a discussion document or report after the presentation.
TRY THIS OUT...
Send your document before the presentation.
Project this document before you start to talk.
Press B as B in PPT means BLACK.
Your screen turns black and the light of the beamer is out. This is great as now you can do your 5 minute talk without distractions.
They might have the document in front of them but you can bet they will listen to you far better.
This technique is what 'my presentation guru' Garr Reynolds calls THE NAKED PRESENTER
Always tell them you need 5 minutes to cover your main messages before going into the details.
You can use a flipchart during your 5 minutes
Ask a clear question after your 5 minutes and it is not 'do you have any questions'...
You could ask them on which point they would like more details. It can be any question as long as it opens up a discussion.
When you need the report to answer a question, press B and press the slidenumber by pressing number + enter to go to that slide.
Of course you can use slides during your 5 minute talk though they need to be VISUAL SLIDES
This is a visual slide
You can 'read' the slide in 3 seconds
You need a speaker to understand the slide
1 slide, 1 picture, 1 message
The picture covers the whole slide, no template
Minimum font size is 20!!
The same slide without the picture, would be a visual slide as well
These type of slides are great when you present to a big audience.
A Pecha Kucha is a Japanese presentation style in which you always have 20 slides. Every slide is a visual. This slide is visible for 20 seconds. The speaker explains and after 20 seconds it changes automatically to the next slide (visual). Every pecha kucha is limited to 6 minutes 40 seconds.
The problem is that you cannot use these slides AFTER the presentation. There is a solution!
Use the 'notes' after your presentation
Most people know the 'notes' though they are used in a very limited way...
The best way to work is to transform your PPT into a word document that you can edit. The way to do that is as follows...
Once the PPT is ready click 'FILE' - 'SAVE & SEND'
and then click 'Handout Microsoft word document' - 'Notes below slides'
Slide n°1 has become page n°1. On that page you see a picture of that slide and underneath white space where you write whatever you say showing the slide. Or you can use bullets.
Save this document as a PDF and send it to your audience after the presentation!
There is an 'in between option' as well.
You can use real visual slides for your key messages and built up slides for the explanation in the 'drawers'.
This is a 'built up slide'. Ideally you build your explanation with animation though simple animation (appear or fade).
You have to know the animation by heart! You talk and the next slide or next step on the slide follows the explanation.
This kind of slide is very similar to the use of a flipchart.
When you use slides, know the order of your slides by heart!! You talk, the slide follows, not the other way around...
Exactly the same rules
What you are reading now is a prezi report
It is a kind of online syllabus that is great to use visual elements
I could never use this in a presentation. Only if I take out the text elements...
B key
works in prezi as well
When you use Prezi during your presentation, you have to know your path by heart!
PREZI rules
Use small steps
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Dont't make yourself small
When people are nervous, they tend to hide
Do exactly the opposite!
Come close to the audience to show you are not afraid of them
Use a remote when you present with PPT or prezi and hold it like presenters do on television (watch carefully how TV presenters stand and hold cards and such)
Watch TED movies without volume!
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Every speaker is nervous
Great speakers are great actors
They are very well prepared though act as if they invent it on the stage
Prepare aloud!
Some prefer to listen, so here are my top 3 tips...
Check out my website at www.simplytalking.be
and discover how I can help you out with your presentation!
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