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Simplify School Counseling by using Data and Evidence Based Programs

Learn to use data and evidenced-based programs in school counseling

Christa Mussi

on 10 June 2018

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Transcript of Simplify School Counseling by using Data and Evidence Based Programs

Simplify School Counseling
Creating Impact through Evidence-Based Practices
I'm Lost in the Weeds!
Many people have opinions about that.
Evidence and use of data is important.
That's why you're here.

How does this work in school counseling?
How can we show the effectiveness of our programs with students?
How can it work better?

...the road less traveled.
Do you feel like there is chaos in your school counseling program?
Tip: Are you viewing this Prezi full screen?
Click the fullscreen button, on the right side.
"Ahhh, that's better!"
So Now What?
What can you change to become more efficient? Who can help you with this?
5.1 Reduce the clutter
5.2 Don't try to be an expert in something you are not. Utilize your school and district resources.
5.4 Manage your routines and simplify your procedures
5.5 Quiet Moments and Rest
Comprehensive School Counseling Programs

Transform your school counseling program - Become a RAMP school
"There is strong evidence that elementary schools with comprehensive data-driven school counseling programs display
higher academic outcomes compared to schools without such programs."
Data, Data, Data
Utilizing data does not mean you aren't focused on students.
School Counseling activities always start with the goal.
How do you make data easy to find, utilize and collect?
Target different sub-groups and continue over time.
Use programs that are evidence research based with data included.
Look for social inequities and remove the barriers
Why Comprehensive School Counseling?
"School counseling interventions that focus on the development of cognitive, social and self-management skills can result in sizable gains in
students’ academic achievement."
Best Practices in School Counseling
How do you help your students be more successful? You already know.
...Systemic Change...
Who are our students, and what do they actually need?

Identifying student needs

Here's what we took away
Individual Student Needs
What do your
students need?
What is your vision for your students? What do they need to reach those goals?
Now to summarize these ideas....
READINESS & SUCCESS Center at American Institutes for Research (November 2013)

List of Indicators, Predictors and Potential Factors Impacting Post-Seconary Success by developmental level

Predictors Of Post Secondary Success
To meet with their counselor
90% or higher attendance
PSAT completion
FAFSA completion
Course planning towards goals and post-secondary preparation
Course rigor, especially in math
AP and Dual Enrollment classes
To take AP exams
Pass core classes with C or higher
College Knowledge target outreach and lessons.
Our students need:
- The outcome?
Junior Family Meetings
Freshman Family
Designing Interventions
...Evidence Based Practices and Programs...
Comprehensive school counseling programs should create systemic change to meet individual student needs by utilizing evidenced based practices and programs.
Comprehensive school counseling is proactive and developmental in design, preventative by nature, and data-driven.
A little about me....
"Simplification signals a change, a realignment of our hopes and our everyday lives."
Brigman, G., & Campbell, C. (2003). Helping students improve academic achievement and school success behavior. Professional School Counseling, 7, 91-98.
Preparing and delivering classroom guidance lessons which impact all students in a preventative and proactive manner
Studying data to determine which students are not being adequately serviced
Using data to improve program delivery and implementation
Ensuring that all students are college-ready, whether or not they choose to enter a post-secondary education immediately after high school
Providing the necessary college and career education so that all students can make informed choices
Creating job readiness programs that include job shadowing, internships, and career education curriculum.
Dimmit & Holt (2011).
Research Support for School Counseling
, CSCORE Public Policy.
Wilkerson, K., Perusse, R., & Hughes, A. (2013).
Comprehensive school counseling programs and student
achievement outcomes: A comparative analysis of RAMP versus
non-RAMP schools. Professional School Counseling, 16 (3), 172-
184. doi: 10.5330/PSC.n.2013-16.172
You have to look at all of it: Process, Perception and Results data.
The College Board updates its ambitious Education Pays report every three years. According to the 2013 report, “during a 40 year full-time working life, the median earnings for bachelor’s degree recipients without an advanced degree are 65% higher than the median earnings of high school graduates.”
The school counseling program and the school counselor has a tremendous impact on student achievement.
An eighth grade student has at least a 75% chance of dropping out if he or she:
a) attended school less than 80% of the time in eighth grade, and
b) failed mathematics and/or English during the eighth grade.

“The higher the percentage of a school’s students living in poverty, the higher the dropout rate. Poverty seems to be one of the strongest, if not the strongest, predictor of a school’s dropout rate.”
Neild, R. C., & Balfanz, R. (2006). Unfulfilled promise: The dimensions and characteristics of
Philadelphia’s dropout crisis, 2000–2005. Retrieved from http://www.csos.jhu.edu/
How do we simplify our work in order
to achieve the outcomes we want for students?
"As you reduce the quantity of clutter, you increase attention and depth." Kim John Payne
What can you reduce today that is not effective? What can you eliminate? What can you outsource?
...then you can begin planning interventions
Utilize data that is easy to access and understand. Find people to help you.
“Based on your fall gaps chart, there were 247 total underrepresented students taking AP
courses at Dobson this school year 2016-17.
Due to you and your site team’s empowering
and thoughtful Outreach and Advocacy
work, there are now 371 total
underrepresented students who have
requested AP courses for next fall! That’s an
additional 124 underrepresented students who
are one step closer to participating in and
gaining the benefits of the rigorous AP
coursework offered at Dobson.
- Feb. 2017 EOS Results
Engage Stakeholders and Create a Culture.
Utilize time efficient, but research and evidenced based methods - i.e. Brief Solution Focused Counseling.
Think outside of the box - don't do something just because "that is what other schools do".
Work full-circle, multiple layers and involve all stakeholders.
Don't try to do it all yourself.

Post-secondary/Career Goal-setting.
4 year plan aligned to interests and post-secondary goals w/ guidance and support.
Engagement in school and ECA's.
Solution-focused counseling for attendance and academic class issues.
Resource list for families -connectedness to school.
Targeted College Knowledge- AP, PSAT, Course Rigor, Scholarships/Financial Aid.
Review of Goals - Career, Post-secondary and Majors
Graduation/Summer school status
Timeline of Jr./Sr. Year
SAT/ACT testing and practice
Scholarships/FAFSA/Financial aid
Letters of Recommendation
Career/Major interest inventory
Volunteer work/exploring areas of interest

Senior Alpha Group Meetings
Number of 2nd year seniors - 6% versus 23%
% of top seniors - 30% versus 10%
FAFSA Completions - 56% versus 43%
Scholarships - ASU - 34% versus 23%
It's not outcome research, but is it enough evidence to make changes to your school counseling program and explore further? Was it effective?
5.3 Create focus and become a master of scheduling your time.
"Activity without downtime is ultimately-like a plant without roots-unsustainable."
Kim John Payne
How can you create moments of peace and rest for yourself within your day? With your team?
"If you do not schedule your time, someone else will according to their needs instead of yours." - Holly Colonna
The ASCA National Model Framework defines systemic change as
“change affecting more than an individual or series of individuals; focus of the change is upon the dynamic of the environment, not the individual.”
American School Counselor Association (2005)
Systemic change always begins with data.
In order to create lasting, positive change, changes must be systemic in nature.
The greatest impact that implementing a high-quality, comprehensive school counseling program can have on a school is to change student lives through systemic change at the school. This has happened at Dobson over the past few years. One of the greatest tools we used was to begin utilizing results reports to track the effectiveness of our program. School counselors must support academic improvement for all students. Results reports help the school counselor analyze the effectiveness of chosen programs and interventions. As a program is carried out, results reports help the counselor see where programs are effective and where change is needed in the direction or implementation of a program. The goal of a given intervention is to show change in student behavior and learning.
Use student databases
Ask admin/district for reports
Reach out to other experts and ask questions
Look below the surface and from different angles
Utilize spreadsheets, google docs, google forms.
KIS - Keep it Simple!
Once an area of need has been identified, begin to think of how your school/system is contributing both positively and negatively to that issue and how the environment needs to be changed to support that need. Be sure to consider many perspectives and think from all three levels - large group or school wide, small-group and individually.
Davidson, J. Cody (2013) "Increasing FAFSA Completion Rates: Research, Policies and Practices," Journal of Student Financial Aid: Vol. 43: Iss. 1, Article 4.
"Special attention on FAFSA completion practices should focus on personal one-to-one assistance, which research has found to be the most effective means of increasing FAFSA completion rates."
"Moving to an evidence-based mode of school counseling is a subtle but profound shift that holds the promise of more effective practice and more powerful outcomes for students." (Dimmitt, Carey & Hatch, 2007)
Admissions to
Arizona State University
2017 2018 YTD
Applied 141 149
Admit 94 111
Obama scholars 10 23
Presidential schol. 3 7
Total $656,000 $1,011,700
Full transcript