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Project Management Basics

Bullet Points:#Thinking approach#Definitions#Project Life cycle#Nine areas knowledge#Project Manager role
by

Basel C Mostafa

on 7 March 2014

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Transcript of Project Management Basics

Project Management Basics
Content:
Thinking approach.

Definitions.

Project Life cycle.

Areas of knowledge.

Project Manager Role.

Powerful Tips for Enhancing Project Delivery.

Art
OF IMAGINATION
By
KNOWLEDGE
PRACTICE
Projects..
mean...( in arabic & Latin )
are all about knowledge, assumptions & restrictions.
have probability of 65% failure.
are complicated; Managed in pieces.
are challenges that should be exciting & interesting,
&
not stressful & devastating !!!
Project management
is
an
PROJECT
MANAGEMENT

A
TEMPORARY
endeavor undertaken
to create a
UNIQUE
service (Break
through) or product.

Creating & maintaining environment
in which people can accomplish the goals

EFFECTIVELY

&

EFFICIENTLY.

The application of

KNOWLEDGE
,

SKILLS

&

TECHNIQUES

to project to meet up with needs & expectations of the stakeholders.
CONCEPT
DESIGN
IMPLEMENTATION
FINALIZING
Identifying the problems, needs & causes.

Project`s SMART objectives; the
WHY
.

Gathering Data (preferred consistently).

Project`s deliverables; the
WHAT
.
Policy.

Planning for
9 knowledge areas
.

Visualize The output.
Measuring progress.

Lead & interact.

Development.

Evaluation.
Documentation.

Handing over.

Evaluation & promotion.

Reviewing the output, See the impact of your work.

Celebration & motivation.
Control
T
Hr
S
B
C
P
R
Q
I
Scope
Time
Budget
Human Resources
Procurement
Communication
Quality
Risk
Integration
The WHY & The WHAT.
Project charter.
What work must be done?
No gaps, No overlaps , Simple.
Whats in & Whats out ?!

Work Breakdown Structure
Start & End
Milestones.
Activities Duration.
Best Sequencing.
Critical Path.
Crashing & Fast tracking.

Timeline
Accurate Estimations.
Cash in & out.
contingency reserve.

Cash flow
Outsourcing.
Make or Buy analysis.
Main Parameters.
Suppliers & Stores.
Contracts

Logistics List
Fitness for use.
Target Market.
Key Performance Indicators.
Specifications.

Standards
Project Action plan & Gantt chart.
Stakeholders List.
Drivers, Supporters, Observers & Project Champion.
Stakeholders Engagement
Job Descriptions " RACI "
Pareto`s principle 80/20.
Maslow`s Pyramid.
X & Y Theories.
3 Motivation Types.
Situational Leadership.
Influencing powers.

Power Vs Interest Quads + Team Roster
Internal channels.
External system.
Reporting frequency.
Face to Face meetings.
What , whom , when & how.

Information Traffic system
in chinese : Danger+Opportunity symbols.
Known unknowns & Unknown unknowns.
The WHAT IFs.
Risk Register & Watch list.
SWOT analysis.
Probability VS Impact.
Worst Case Scenario.
Risk Symptoms.

Business Continuity plan
If you Fail to plan, then you plan to fail !
You Cannot manage what you cannot measure.
If you cant explain it simply, you dont understand it well enough.
1 hour planning saves 3 hours of work !
Preventive Actions
Corrective Actions
Full transcript