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What is Project Managment?

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by

Alexa Stovold

on 21 January 2014

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Transcript of What is Project Managment?

Step 7: Project Close
Project Close Meeting
This meeting is held as the last activity in the Project Plan. It should be held as soon as possible after the project is completed.
It's purpose is:
1. To review what happened in the project
2. To review what the team and the organization can learn from what happened
3. To discover what future project teams can learn from this project.
Close-Out evaluation
The Project Manager and the Project Team look back at the project to see what was learned and what will contribute to future projects.
Close-out Evaluation questions
What is Project Management?
Step 2: Develop a
Project Charter
Step 1: Project Initiation
1. Select a Sponsor
2. Together the Project Manager and the Project Sponsor discuss the following:
What is the goal of the project? Why is this project important?
Describe deliverables
What is the order of importance?
What is the time frame for the project?
What is the budget?
What are the milestones?
Additional questions...
Step 3: Project
Kick-Off Meeting
1.
Project Manager should review the project charter with the Project Sponsor.
2.
The Project Manager must recruit members to part of the
project team
.
Team members
Stakeholders
Customers
3.
Once the team is complete, everyone gathers for the first project meeting.

Step 4: Develop Project Scope Statement
The scope of the project defines the project parameters.
In scope
Out of scope

Project Scope Statements include:
Project goal Assumptions
Strategic alignment Constraints
Project deliverables Dependencies
In scope and out of scope Stakeholders
Project Flowchart Project Quality Management
Critical success factors Communication Management
Risks Organizational structure

What is Project Management?

Agenda
Felix (1:00 -1:15)
Paul's Presentation (1:15-1:45)
What is Program Management? (1:45-2:25)
Break (2:25-2:40)
Discuss the reading (2:40 - 3:20)
Class activity (3:20-3:50)
What is a Project?
Projects are temporary, and unique.
A project is a temporary endeavor undertaken to create a unique product, service, or result.
Tasks are on-going and performed by an
individual or a group of individuals

Projects:
Developing a corporate business plan
Developing and implementing a new service
Developing a policy
Developing a new product
Building a bridge, house or a road

Tasks:
Purchasing merchandise
Carrying out maintenance
Maintaining existing facilities
Processing pay cheques
Anything of a purely repetitive nature
What is Project Management?
Organizations perform work, either through tasks or projects.
Managing tasks and projects are similar in that they are:
Performed by people
Constrained by limited resources
Planned, executed and controlled
Contain processes and sub-processes

Project management is the process and activity of planning, organizing, motivating, and controlling resources to achieve specific goals.
What is the Role of the Project Manager?
Main Responsibilities:

Essential Skills:
Integrator Team Building
Communicator and Motivator Leadership
Team-Leader Problem Solving
Decision-Maker Planning and Organizing
Expectations Manager Strong Communication
Interface Manager Technical Expertise

A project charter requires answering the questions previously asked, and compiling the information into a formal document.
Example.
Step 5: Project Planning
Creating a Project Plan:
Develop the work breakdown structure
Add resources
Add duration estimates
Create Project Plan through Network Diagram
Input into project management software
Add budget estimates
Develop a critical path

Step 6: Project Execution
Project Execution begins once the Project Scope Statement and Project Plan are approved. The on-going process of
implementing and managing
the project is the key element of the Execution phase.

Continuous monitoring of the project plan and controlling resources, costs, etc. will be necessary. The real work for the Project Manager begins in this stage.
Issues to be aware of:
1. Tasks finishing late
2. Resource(s) change
3. Scope changes
4. Communication is key.
The Phases of Project Management:
1. Project Initiation
2. Develop a Project Charter
3. Have a Project Kick-Off Meeting
4. Develop Project Scope Statement
5. Project Planning
6. Project Execution
7. Project Close
Project Completion
A project is complete when:
Meets the expectations of the stakeholders
A transition plan is developed
Transitioned to those responsible for it's on-going maintenance
Overview
Questions
1. What do you think about Project Management? What are your impressions?

2. Do you think project management is applicable to working with communities?
If not, what would need to change, or be modified?
What about team member vs. stakeholder involvement?

3. What are things that a Project Manager must consider when working with community?
Break!
Questions from the Readings:
1. What did you think of the reading?

2. Were you able to identify any overlap between project management and systematization?

3. Do you think it will be difficult to integrate systematization into a traditional project management framework?
Example from the reading
Full transcript