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Safety and Compliance Training

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Nick Van Zant

on 11 April 2017

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Transcript of Safety and Compliance Training

Safety and Compliance Training
- Pesticide Regulations
- Hazardous Spill Cleanup
- Hazardous Materials Storage
- Black Box (O-Doom)
EPA - Environmental Protection Agency
Regulatory Agencies
-Vehicle Maintenance
- Driver Logs (DDL)
- Shipping Paperwork
- Driver Qualification Files (DQF)
- Container Closing Procedures
- Injury and Illness Prevention Program (IIPP)
- Day 20 Safety Trainers
- Safety Meetings
- Worker's Compensation
DOT - Department of Transportation
OSHA - Occupational Safety and Health Assoc.
Hazardous Materials Handling
Breaks and Lunches are not optional !!!
Local Example
Driver's Daily Logs (DDL)
Non-Local Example
Local Exemption
- Must be updated at all breaks and lunches at minimum
- Must meet all three criteria to be considered "Local"
- Shift must be less than 12 hours

- Less than 100 air miles from the shop

- Must begin and end at the terminal

Pre-Trip Inspections
- Any issues are be noted on the DDL.

- Issues fixed immediately (i.e. bulbs) should still be noted.

- Copies of the DDL placed in the vehicle file.

- Items found throughout the day are to be added as they are discovered.

- A copy of the DDL with the discrepancy is to be kept in the Driver's Book until the issue is repaired.

Manager Responsibilities
- Management is required to check DDLs daily

- When completing an in-field inspection, managers should ensure that DDLs have been updated through the most recent break or lunch at a minimum.

- All noted issues most be handled in a timely manner. A corrective action should be noted as soon as a problem is found

Load Sheets and the DOT
- 1001 pounds and above of hazardous materials

- All four sides of the vehicle need to be placarded

- Make sure to check during pre-trip inspections that placards are safely buckled in their correct position
Placarding Requirements
DOT Load Sheet
DOT Load Sheet
- Also referred to as manifests or shipping paperwork

- Required for every vehicle, when running route

- All products are listed separately based on packaging

- 1-Gallon containers are inventoried in case lots.

- Only the 1-Gallon case lots can be broken and sold as individual products

- All other products, Mach, 2.5 and 5-Gallon containers, are listed as individual containers and sold as such on invoices


It is the driver's responsibility to ensure accuracy

throughout the day

- All loads over 1001 pounds must be approved by a manager

- Anyone with a load sheet must understand the Materials of Trade Exemption

Auto-Chlor MOT Practices

- One-gallon containers of Auto-Chlor products carried as MOT on a regulated vehicle will be listed on a load sheet

- Chemicals drawn from your vehicle inventory and used as MOT during the course of the day must be documented

- Auto-Chlor products carried as MOT on a non-regulated vehicle do not need to be listed on a load sheet as long as the maximum quantities are not exceeded

- Each Auto-Chlor vehicle may carry one ‘tote’ designated for transporting MOT. The designated MOT ‘tote’ should be marked with indelible marker: “Materials of Trade (MOT)”

- Spray bottles containing Auto-Chlor products intended for use as MOT will be tightly closed, properly labeled, and placed within the MOT designated tote or tool bag

- Spray bottles do not need to be entered on load sheets

- Your branch or region may determine that MOT will be treated in the same fashion as non-MOT cargo and subject to standard rules and regulations

- MOT is product for servicing our accounts. If used in commerce it is not MOT

Name That Violation!!
Government Inspections
In the event your are inspected by CHP or other authority you should:

- Cooperate fully and provide all information requested

- Do not volunteer any information

- Give them the driver’s book and load sheet, if asked

- Answer all questions to the best of your ability

- Use reference materials (i.e. spill clean up sheet, MOT trainer, Driver Book)

- Ensure any issues found are resolved as soon as you return to the branch

- Call your manager and notify corporate as soon as possible

Transporting more than 1001lbs of hazardous materials
a valid commercial driver’s license with hazmat endorsement is against company policy. This can also lead to disciplinary action. Drivers can be held personally responsible for any fines imposed by Highway Patrol, DOT, or other enforcement agencies.
HazMat Endorsement
DOT Record Keeping
- DOT Load Sheets and Driver Daily Logs are kept in the branch for two years

- Vehicle files are created for every vehicle once acquired, regardless of size or purpose, and are kept for the life of the vehicle

- Records of issues noted on a DDL with repairs are also kept in the vehicle files

- Driver Qualification Files (DQF) are created for every employee that drives a route/install vehicle and are kept throughout employment and for 5 years beyond.

- Managers can determine whether salespeople and shop/rebuild employees need one as well. If no DQF is created, these are to be kept in a personnel or training file.
In-Field Truck Inspections
- These get scanned to corporate and the original goes
into the driver's DQF

This is our primary form of ongoing training

- Do not view these as "getting you in trouble". These are
used to keep us out of trouble in the event we are
stopped by the DOT.

Long Form Truck Inspections
This form is a complete audit of the truck

Checks that all safety materials are at hand

Checks for current exemptions and licenses

The Driver's Book should always be up to date

It's also the drivers responsibility to maintain their vehicle

If you have not completed one of these on your truck, volunteer for one this period!!
Load the truck for only the days route and emergencies.
- Overloading your truck causes:
- Reduced fuel economy
- Increased scrutiny by law enforcement officials
- Increased wear and tear on the vehicle
- All products, tools and parts need to be secured properly. This
includes hand trucks, garbage cans, parts boxes, etc.
- The entire vehicle should be locked when not actively loading or
Transporting HazMat
- The SP-6614 exemption allows us to carry 1-gallon
containers of hazmat in totes.
- An updated copy of the exemption must be carried on every
vehicle transporting hazmat in totes (Driver's Book).
- Totes must be in whole and sound condition (No cracks)
- Totes must be secured against movement.
- Totes must be labeled with specific product label.
SP-6614 Exemption
The following items need to be on your truck at all times:
- Complete spill kit
- 2 fire extinguishers, one in the cab and one in the bed/rear
- 3 Warning Triangles. Correct placement is 10', 100', and 200'
- Emergency Response Guidebook. Should be dated within 5 years
- Accident Package
- Auto Accident Investigation Form
- Employee Injury Investigation Form
- Other Incident Investigation Form
- Federal & Forensic Drug Test forms
- Disposable Camera (Use of cell phone camera is ok)
- Guide to Drug Test Form (Federal form is used only in rare instances)
Safety Materials
Driver Records
Vehicle Files
The following are some of the items kept for the life of your employment and for 5 years beyond:
- New Hire IIPP Trainers (Yellow Binder)
- HazCom Renewals
- DOT Primers and yearly renewals
- Driver Skills Assessments
- In-Field Inspections
- Day 20 Safety and Security Trainers
- Forklift Certification
- Driver's License and Med Cert copies
- Drug Test results
The following are some of the items kept for the life of your vehicles:
- Bit Inspections (CA Only)
- DOT Inspections (Outside of CA)
- Pre Trip Inspection Issue Resolutions
- Service Records
- Long Form Vehicle Inspections
- Fleet Maintenance Program emails with repair invoices attached
Ensure mileage and date are on the Invoice
Invoice should have the correct license plate info
- The driver’s book holds all licenses, Hazmat information and SDS for
all chemicals on the vehicle. The full list is available on the portal.
- Licenses, exemptions, insurance cards and medical cards expire and
must be updated regularly.
- Driver’s books should be reviewed and updated each period. This can
also be accomplished during a long form inspection as noted earlier.
- It is the driver’s responsibility to ensure their driver’s book is
complete and up to date.
- Items in the Driver's Book include:
- Proof of Insurance - Vehicle Registration
- Blank DOT load sheet - SDS for all products
- Blank DDL - HazMat Transportation License
- Hazardous Materials Certificate Registration
- DOT SP-6614 exemption w/ SP-14994 extension to the
- Branch Emergency Notification phone numbers

Driver's Book
The following items are monitored by our Vehicle Maintenance Program:

- Vehicle Upkeep/Maintenance
- Vehicle Licensing
- Employee Licensing
- Driver Certifications
- Forklift Maintenance
- Forklift Certification
- I.B.C. Certification

All of these items are time sensitive!! They need to be taken care of as soon as they appear on the list!!
Vehicle Maintenance Program
Foam Surround Safety Glasses are the most basic form of protection for Auto-Chlor System. These are mandatory whenever there is a possibility you will come into contact with chemicals.
For those who wear prescription glasses, we have set up a program to get a free pair as long as you have a valid prescription (within 6 months). The only other option would be an "Over-the-Glasses" style of foam surround glasses.
PPE Requirements for pouring non-corrosive chemicals
PPE Requirements for pouring corrosive chemicals
Non-slip shoes are required at all times
and for all job positions!!
Safety Inspections
Branch Managers conduct safety walks every period.
Separate and more thorough Quarterly Inspections are conducted Regional Management and the Safety and Compliance Manager will conduct one per branch every year at a minimum.
Day 20 Safety Meetings are the best way to keep training up to date for our employees. With constantly changing regulations, we have to make sure you all have the newest information available to you. It is important that you not only learn the content of our trainers but
the content is important to you. These are designed to keep us all safe. If you feel you can improve or add to your meetings, speak to your manager about how.
Questions? Issues? Problems?
Anything else that needs to be clarified?
Full transcript