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R.C.M. January 2014

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by

Cliff Ooi

on 31 October 2013

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Transcript of R.C.M. January 2014

R.C.M. January 2014

R.C.M.
R-egistration
C-ampus Tour
M-ass Call
Secretarial Department
Prepare and submit
minute
within
3 days after
meeting.
Compile
proposal

and necessary document
Responsible in
booking venue
and
inform
all committees for
upcoming meeting
through Facebook group, email and phone if necessary
Prepare and submit
final report
within 1 week after event

Treasury
Department
Prepare
Budget & sponsorship
Revenue-UTAR subsidies
RM1500
Estimate the expenses
that will incur during event
Record all the
revenue and expenses
of the event by keeping all the
receipt
Prepare refreshment
–Committees, Helpers and VIPs(quotation)
Assist every department when you are free.
Prepare and submit the
income statement
within
3 days after event

Sound Technical Department
In charge of
Technical equipment
PA system, music, photo
and
video
Prepare
music, sound effect
an
song
for actual orientation day
Videos needed to be prepared
Campus Tour Video
Kampar Tour
Perak Tour
Orientation
activity slide show
Ensure all the
microphone, mic stand
and
PA system
in good condition
Prepare an equipment list
Ensure
video streaming
in all room is functioning (IF)
Mass call day, come earlier to check all the PA


Mass Call Department

4th day
of orientation week (8th January 2014, Thursday)
• Venue:
Heritage Hall
• Emcees and oath takers
Interview session
for the candidates
Evaluation in term of
voice
,
language
,
body language
and etc.
• VIP
Seek help from Mr K to get the
attendance of the VIP
Seating arrangement
should prepared and paste in VIP refreshment room
Treasurer
, get ready for light refreshment before VIP arrival.

Campus Tour Department
2nd day of orientation week
Provide a tour within
Perak Campus
to let freshmen familiar with the
campus
and also
faculty
Road Plan

Helper briefing
Ensure all helper know well on the
road plan
and all the
location of UTAR
Training tour guide
in communication skill
Banner & signage
Counter for
first aider
In-charge on
Parent Holding Room
Buddy system


Chairperson Department
Registration Department
Degree and Foundation
,
4th January 2014 (Sunday)
Venue:
Heritage Building
Let freshman redeem the goodies and pass up documents
Orientation Goodies
Check stock

Pack and arrange
the goodies for every counter accordingly
Store safely
Goodies packing
will held on
3th January 2014
All stock will be move to Heritage Building before
4th January 2014
Banner & Signage


Projected No. of Students
T.E.A.M.
T-ogether
E-veryone
A-chieve
M-ore
Introduction
of Committees
- Name
- Course
- Year
- Hometown
- Why choose to join RCM
- Who is the leader that you admire the most
Asst. Secretary
Assist secretary in above responsibility
In charge

of
helper
including
contact

helper
and
prepare helper list
Prepare
attendance list
Distribution of
Committees and Helpers name tag

Asst. Treasurer
Assist treasurer in above job responsibility
Sponsorship
Prepare
sponsorship letter
and submit by 5th Oct 2013, 12am for 1st proposal
* check by
FAS

English lecturer
Attach with the list of
potential sponsor
Seek for sponsorship in term of
cash, water and stationary.
No alcohol and cigarette
allowed as a part of sponsorship,
no flyers
and
advertisement
too.
All committee is require to assist treasurer to find sponsorship
Set a deadline of submit sponsorship letter
Appreciation letter

Pui Ying
Mass Call Department
Secretarial Department
Cliff Ooi
Registration Department
Treasury Department
Sound Techician Department

Secretary
: decorate Mobile board with orientation information (2-3 Mobile Board)
• Helper
Require to sit for briefing
Known well on how the system running
Check student bill and receipt before issue
Familiar with functions of official counter
Familiar with faculties and courses
SMILE when facing freshman
Remind for wearing UTAR T-shirt for Mass call
Remind them no T-shirt exchange or transfer from others counter
• Double check Stationary

Others:-
Parents Holding Room
Orientation activities booth
ID checking counter
Lost and found counter
First aid counter

• Allocate all the committee in different location

Rehearsal
• Helper Briefing
• Banner & Signage

Talent survey form
Distribute on mass call and remember to collect back
Secretary:
compile it within 3 days after event
• Others:-
Parents Holding Room

Roy Ong
Campus Tour Department
Buddy System
Buddy System
• Portray as the
bridge
between
RCM
and
PMP
.
• Assists Campus Tour by corporate with PMP.

Ice breaking session
during Buddy system briefing

Remind
helper to
not
treat PMP rudely
• Communicate well with
BUDDIES
• Ensure both parties feel
comfortable
during Campus Tour Day
• Always get the update from both parties.
• Enhance the
bonding +relationship
of BUDDIES

PMP
Task oriented event
executed in People way

Rules and regulations
Attitude
Respect
Punctuality

We expect more from you this semester than the previous
Full transcript