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Project Health Checks& Recovery

Dr. Moin Uddin
by

Moin Uddin

on 27 July 2013

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Transcript of Project Health Checks& Recovery

Methods
Project scope management includes the processes required to ensure that the project addresses all the work required—and only the work required—to complete the project successfully.
Main processes include:
Scope planning
Scope definition
WBS creation
Scope verification
Scope control
Ensuring Project Benefits & VFM
Project Health Checks
Spider Web
Knowledge Areas or Project Stages

For low risk profile projects

Approx 40 Questions

Time: 3-5 Hours or Days

Moderation is optional
Full Health Check
Knowledge Areas or Project Stages

For low risk profile projects

Approx 40 Questions

Time: 1 Hour

Moderation is optional
Mini Assessment
Based on 3 main and 15 sub questions

Time: 10-15 minutes
Quick Assessment
Self Medication

Executive Checkup

Detailed Investigation
Comprehensive Analysis of a Project
Instant Summary
Identification of weaknesses
Identification of best practices
Equal Comparison of projects
Project Manager Competence Development
Management Oversight: Project Governance
Why? Greater Why?
Part of Effective Project Governance

Different Methods of Project Health Checks

Rapid Assessment
Why
How to mitigate project failure?
Analyzing Risks, Response & Recovery
Plan for the Planning
Risk planning should be appropriate for the project
Question you should ask:
How risky is the project?
Is it a new technology or something your organization is familiar with?
Do you have past projects to reference?
What is the visibility of the project?
How big is the project?
How important is the project?
Risk Management Planning
PMBOK Definition
“The systematic process of identifying, analyzing, and responding to project risk”
Steps
Risk Management Planning
Risk Identification
Qualitative/Quantitative Risk Analysis
Risk Response Planning
Risk Monitoring & Control
What is Risk Management?
Project Risk
Risk Management
Risk Management Planning
Identify, Qualify & Quantify Risks
Response Planning
Risk Monitoring & Control
Tools, Tricks and Helpful Links
Goals and Objectives
Brainstorming
Checklists
Interviewing
SWOT Analysis
Delphi Technique
Diagramming Techniques
Cause & effect – Ishikawa or Fishbone
Flow Charts
Influence Diagrams
Identification Techniques
Continuous, Iterative Process
What is it and what does it look like
The sooner the better
The more the merrier
A fact is not a risk
Be specific
Don’t try to do everything at once
Identifying Risk
An event that, if it occurs, causes either a positive or negative impact on a project
Keys attributes of Risk
Uncertainty
Positive and Negative
Cause and Consequence
Known v Unknown Risks
Risk Reward Analysis
What is Project Risk?
Dilbert’s Take…
What should it include?
How you will identify, quantify or qualify risk
Methods and tools
Budget…yes budget
Who is doing what
How often
When a risk is really a risk
Reporting requirements
Monitoring, tracking and documenting strategies
The Risk Management Plan
Subjective
Educated Guess
High, Medium, Low
Red, Yellow, Green
1-10
Prioritized/Ranked list of ALL identified risks
First step in risk analysis!
Analyzing Risk - Qualitative
Numerical/Statistical Analysis
Determines probability of occurrence and consequences of risks
Should be focused to highest risks as determine by Qualitative Risk Analysis and Risk Threshold
Risk Analysis - Quantitative
Probability & Impact Analysis
Probability/Impact Matrix
Chart Showing High-, Medium-, and Low-Risk Technologies
Decision Tree Analysis
Expected Monetary Value (EMV) Example
Risk avoidance
Risk mitigation
Risk Transfer
Risk acceptance
Response Strategies for Negative Risks
“What are we going to do about it?”
Techniques/Strategies:
Avoidance – Eliminate it
Transference – Pawn it off
Mitigation – Reduce probability or impact of it
Acceptance – Do nothing
Strategy should be commensurate with risk
Hint: Don’t spend more money preventing the risk than the impact of the risk would be if it occurs 
The Risk Response Plan/Risk Response Register
Risk Response Planning
Continuous, Iterative Process
Done right the risk should NEVER occur
Someone IS responsible
Watch for risk triggers
Communicate…Communicate…Communicate
Take corrective action - Execute
Re-evaluate and look for new risk constantly
Tools:
Risk Reviews
Risk Audits
Risk Monitoring & Control
Risk exploitation
Risk sharing
Risk enhancement
Risk acceptance
Response Strategies for Positive Risks
It’s also important to identify residual and secondary risks.
Residual risks are risks that remain after all of the response strategies have been implemented.
Secondary risks are a direct result of implementing a risk response.
Residual and Secondary Risks
Full transcript