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Organizational Flow Chart and Process

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by

Charlotte Rising

on 31 October 2016

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Transcript of Organizational Flow Chart and Process

Organizational Structure and Process

Sept. 2016

Board of Directors
Purpose
Bylaws
Executive Director
Role
Design Action Team
Explanation
Summary
Examples
Economic Vitality Action Team
Organization Action Team
Promotion Action Team
Promotion Chairperson
Organization Chairperson
Design Chairperson
Economic Vitality Chairperson
Organization Volunteers
Promotion Volunteers
Design Volunteers
Economic Vitality Volunteers
To
establish
overall
mission
,
vision
, and
strategy
of organization and
drive
entire organization in that direction through:

strategic planning
policy administration
financial management
advocacy of org.
personnel management
Action Team oversight
performance evaluation
7 - 13
directors
Diverse
representatives of community
Legally, fiscally, and programmatically
responsible
2 year
term
About
1/2
elected
each year
Roles:
Board President
Vice President
Secretary
Treasurer
Bylaws
To
lead
by
communicating
,
coordinating
, and
collaborating
with volunteers, chairpersons, Board of Directors, community organizations, businesses, and institutions.

Action Team development/project management assistance
Action Team work plan assistance
Volunteer management assistance
Community collaboration leadership
(Our role has not be fully defined, these are according to Main Street)
Directly
reports to and supervised by Board
Subject to any personnel guidelines developed and adopted by Board

(Still work in progress)
Preserving the
historic

resources
and enhancing the
visual quality
of the district by being attentive to all elements of the
physical environment

Enhancing
aesthetic
and
physical
aspects of community
public improvements
placemaking
window fronts
façade improvements
signage
historic renovations
streetscapes
art
landscaping
Explanation
Summary
Examples
Strengthening
existing

economic assets
while
diversifying economic base
and developing methods to
finance
improvements
Capitalizing
on
current
assets while
creating
more
business retention
business assistance/training
business workshops
business incentives
property development
developer/investor recruitment
Low-Mod survey
Explanation
Summary
Examples
Gathering resources, both
human
and
financial
, to
operate
organization, as well as creating
partnerships
with community
Garnering
resources
and
relationships
for operations
volunteer management
volunteer recruitment
volunteer training
fundraising
work plan coordination
public relations with community
Explanation
Summary
Examples
Creating a
positive
image of community to
attract
customers, investors, and residents, as well as
rekindle
community
pride
Developing and marketing the
community brand
image campaigns
retail/special events
community brand focus groups
community brand development
event promotions
social media
website
Role
Role Includes:
To
communicate
,
coordinate
, and
manage
the Action Team volunteers and operations in line with Action Team
purpose
and
overall
mission, vision, and strategy
Work plan development and management
Benchmark and measurements creation with Exec. Dir.
Meeting planning and preparation
Collaboration with Exec. Dir.
Monthly report to Board
Role
Role Includes:
To
communicate
,
coordinate
, and
manage
the Action Team volunteers and operations in line with Action Team
purpose
and
overall
mission, vision, and strategy
Work plan development and management
Benchmark and measurements creation with Exec. Dir.
Meeting planning and preparation
Collaboration with Exec. Dir.
Monthly report to Board
Role
Role Includes:
To
communicate
,
coordinate
, and
manage
the Action Team volunteers and operations in line with Action Team
purpose
and
overall
mission, vision, and strategy
Work plan development and management
Benchmark and measurements creation with Exec. Dir.
Meeting planning and preparation
Collaboration with Exec. Dir.
Monthly report to Board
Role
Role Includes:
To
communicate
,
coordinate
, and
manage
the Action Team volunteers and operations in line with Action Team
purpose
and
overall
mission, vision, and strategy
Work plan development and management
Benchmark and measurements creation with Exec. Dir.
Meeting planning and preparation
Collaboration with Exec. Dir.
Monthly report to Board
Guidelines
Description
Volunteer must
understand
and
exemplify
mission, vision, and 4-point approach of organization
Dedicated
Collaborative
Cooperative
Open-Minded
Timely and responsible
Specific Characteristics for Action Team
business focus
community connectivity
recruiter
experienced professionals
Guidelines
Description
Volunteer must
understand
and
exemplify
mission, vision, and 4-point approach of organization
Dedicated
Collaborative
Cooperative
Open-Minded
Timely and responsible
Specific Characteristics for Action Team
design oriented
creative
project oriented
best team for children
doers
Guidelines
Description
Volunteer must
understand
and
exemplify
mission, vision, and 4-point approach of organization
Dedicated
Collaborative
Cooperative
Open-Minded
Timely and responsible
Specific Characteristics for Action Team
fundraiser
big picture oriented
partnerships and relationships focus
Guidelines
Description
Volunteer must
understand
and
exemplify
mission, vision, and 4-point approach of organization
Dedicated
Collaborative
Cooperative
Open-Minded
Timely and responsible
Specific Characteristics for Action Team
positive
energetic
marketing focus
outgoing
creative
community connectivity
Idea!
Action Team meets
Works together to begin project plan
Led by chairperson
Chair and Exec. Dir. meet
Exec. Dir. gives yay/nay for idea.
Collaborates with chair to improve project plan
Action Team volunteers, chair, and Exec. Dir. meet to finalize project plan proposal
Chair and Exec. Dir. present to Board
Board provides feedback/instruction for idea/plan.
Gives yay/nay/try again for idea/plan
Get to work!
Repeat steps and revise plan
New idea!
Full transcript