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ASMD-QMS: PM 2 & 3

Process Application System Change & Consultation for BRD
by

Jacqueline Belgica

on 29 August 2013

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Transcript of ASMD-QMS: PM 2 & 3

ASMD-QMS: PM 2 & 3
PM2: Process
Request for Application
System Change
Office of the
Director - ASMD

Group Head
Business Analyst
1. Receive RASS from
PSPG
3. Determine Business
Analyst to Assess the
RASS
4. Review RASS & Coordinate with Client
8. Coordinate concerns on
infrastructure and security of
RASS
11. Recommend Approval of
RASS to ITSS Head
13. Initiate Phase Review
5. Determine Project
Requirements
6. Review Project Requirements
7. Approve Project
Requirements
12. Control Accomplished
Project Documents
9. Prepare the RASS
Recommendation
2. Designate Group to
Handle the RASS
10. Review RASS
Recommendation
1.1. Control received

RASS in DTS.
1. 2. Submit RASS to the
Director for instruction.
2. 1. Determine the
Group to work on the
Project based on the
approved ASMD
Work Plan and ITSS
Mandate.
2. 2. Record the assigned
Group Head in the Primary Person Responsible field of the DTS.
2. 3. Indicate remarks/instructions in the
RASS Routing Slip (ITSS Form No. 01-002)
and affix signature.
2. 4. Forward documents to the
assigned Group Head.
2. 5. Update Actions
Taken in DTS.
3. 1. Review RASS and
determine the nature
of the Project.
3. 2. Assign
Business
Analyst
to handle the
Project based on
competency and
workload.
3. 3. Update the DTS to
record the assigned
Business Analyst
in the
Secondary Person
Responsible field.
3. 4. Submit to
Assigned Business
Analyst.
4. 1. Meet with client to discuss
and clarify the details of the
submitted RASS. Refer to
Section VII of the RASS for
the designated subject matter
expert for the project.
4. 2. Verify if the project is for

development of
new

application system
or
change
/

enhancement of an existing

application system.
4. 3. Prepare
Minutes of the Meeting.
Use (ITSS Form No. 15-001).
5.1. Fill out the following
project requirements

in the RASS
5. 2. Prepare
documents.
5. 3. Sign on the RASS
Routing Slip (ITSS
Form No. 01-002).
5. 4. Forward documents to Group Head for review.
a. RASS Work Plan
(ITSS Form No. 15-001)
b. Impact Analysis Assessment
(ITSS Form No. 15-002)

c. System Architecture
(ITSS Form No. 15-003)
If the project is determined to be for development of a new application system, Refer to
PM-ITSS-15-01-000 Process Request for New Application System.
6. 1. Review the
completeness and
correctness of documents.
6. 2. Sign on the RASS
Routing Slip (ITSS Form
No. 01-002).
6. 3. Forward Documents
to Head of ASMD.
a. Request for Application System Services (RASS)
(ITSS Form No. 01-001)

b. RASS Work Plan
(ITSS Form No. 15-001)


c. Impact Analysis Assessment
(ITSS Form No. 15-002)

d. System Architecture

(ITSS Form No. 15-003)

7. 1. Validate the
completeness and
correctness of documents.
7. 2. Sign on the
RASS Routing Slip
(ITSS Form No. 01-002).
7. 3. Submit documents to
ITIOD and ITESG for
assessment.
7. 4. Update Actions Taken in
DTS.
a. Request for Application System Services (RASS)
(ITSS Form No. 01-001)
b. RASS Work Plan

(ITSS Form No. 15-001)
c. Impact Analysis Assessment Form
(ITSS Form No. 15-002)
d. System Architecture
(ITSS Form No. 15-003)
8. 1. Coordinate with
ITIOD and
ITESG

on the accomplishment of
RASS with regards to
assessment of Hardware/
Software/ Communications/
Network Requirements, impact
on existing IT resource and risk.
8. 2. Receive RASS
accomplished
by ITIOD and ITESG.
9. 1. Review RASS
portion accomplished
by ITIOD and ITESG.
9. 2. Determine and fill out
the appropriate
recommended action and
corresponding remarks, if
any, in the RASS.
9. 3. Fill out the
“Assessment/Recommendation
Submitted by”
portion
9. 4. Submit the RASS
and attachments to the
Group Head.
10. 1. Review the
appropriateness of the
RASS
recommendation.
10. 2. Review the
completeness and
correctness of the
submitted attachments.
10. 3. Initial on
“Recommending Approval”
portion of the RASS.
10. 4. Forward RASS and
attachments to Head of
ASMD for Recommending
Approval.
11. 1. Validate for the
completeness and
correctness of the RASS
Recommendation and
submitted attachments.
11. 2. Sign on the
“Recommending Approval”
portion of the RASS.
11. 3. Forward Documents to
ITSS Head for approval.
11. 5. Receive Approved RASS
from ITSS Head and notify
Group to proceed with the
review of Business
Requirements Document.
11. 4. Update Action Taken in
DTS.
12. 2. Review Business
Requirements Document (BRD).
13. 1. E-mail
PSPG
to request
Phase Review.
12. 1. Submit the following
accomplished project documents
to the ASMD Librarian for filing in
the ASMD Library and logging in
the ASMD Project Database
a. Request for Application System Services (RASS)

(ITSS Form No. 01-001)
b. RASS Work Plan
(ITSS Form No. 15-001)
c. Impact Analysis Assessment
(ITSS Form No. 15-002)
d. System Architecture
(ITSS Form No. 15-003)
e.
Revised
Business Requirements Document
f. Other pertinent documents for the Project Initiation Phase
Determine basis of Business Requirements Document
Refer to
PM-ITSS-02-15-003 Provide Consultancy in Determining Business Requirements
in revising the BRD.
Otherwise, refer to
PM-ITSS-02-15-004 Conduct System Requirements Analysis.

=End of PM2.=
c. Change in Business Rule
b. Change in Business Requirement
a. Change in Business Function
PM3: Provide Consultancy
in Determining
Business Requirements
Business Analyst
1. Coordinate
Accomplishment of
Business
Requirements
2. Receive Business
Requirements Document
3. Review
Business
Requirements
4. Accomplish the
Business Requirements
Document
Approval Page
Head of ASMD
1.1. Notify
subject matter
expert
of approved
RASS (ITSS Form No. 01-001)

to
accomplish the
Business Requirements Document
(ITSS Form No. 17-004)
and
agree on the date of submission to the ASMD Head.
1. 2. Provide
guidance and advice
to
designated
subject matter expert
on
how to accomplish the
Business Requirements Document
(ITSS Form No. 17-004)
2. 1. Log received
Business Requirements Document
(ITSS Form No. 17-004)

in DTS.
2. 2. Submit
Business Requirements Document
(ITSS Form No. 17-004)
to the Director for instruction.
2. 3. Submit
Business
Requirements Document (ITSS
Form No. 17-004)
to the Group as
assigned by the Head of ASMD.
2. 4. Update Actions Taken in the DTS.
3. 1. Receive
Business
Requirements Document
(ITSS Form No. 17-004)

from
Office of the Director
3. 2. Check for completeness and correctness of the information included in the
submitted BRD.
3. 3. Coordinate with designated subject matter expert for any clarification
and/or revisions on the BRD.
3. 4. Revise the BRD if necessary.
4. 1. Obtain the signature of the following in the
Approval Page of the BRD.
4. 2. Submit the
original
document

to the ASMD Librarian for control

and provide
copy
to the

designated subject matter expert.
User Subject Matter Expert
User Project MAnager
USer Project Sponsor
End of PM 3. Thank you!
tesr
Group Head /
Business Analyst

Office of the
Director - ASMD
Full transcript