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Budget Simulation Project

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Rebecca Warnick

on 6 May 2015

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Transcript of Budget Simulation Project

Grant Search
by Sherrie Bottoms, Natalie Bracken,
Victoria Utoh, and Rebecca Warnick

Budget Breakdown
Budget Simulation Project
Campus Academic Plan
and Goals

Secondary Budget
Grant 1- Statewide ESC Dyslexia Project
Grant 4-TechGrant Foundation
This year our vice principal had to make some hard cuts when examining our budget for next year in order to prepare for our incoming class of kindergarteners and our growing Spanish program. The budget experienced significant cuts in instructional computing and instructional media services. Our school is also endeavoring to become paperless, making the need for adequate technology even more important. When presented with the budget, the faculty began to research grant opportunities to help enhance our school and support our students.

The school’s vision is to develop “students for the 21st century by preparing them to be productive citizens showing integrity, respect, and responsibility while promoting life-long learning”. The importance of technology in the classroom to accomplish this vision cannot be overlooked. Our school has goals to “promote collaboration among students, teachers, community, and administration in order to promote effective communication for all” and our academic plan strives to “continue to promote 21st Century learning in the classroom while maintaining and integrating a collaborative, active learning environment.” Technology can drive incredible critical thinking, collaboration, and communicating within the classroom. Because of this, we recommend we apply for a $10,000 TechFoundation Grant to help ensure our students have the technology in their classroom that they need to succeed.
Alignment with the school's vision, goals, and academic plan
Allocation of TechFoundation Grant Funds:
To monitor our grants received and budget allocations, we will purchase an updated version of our bookkeeping software. We will also continue to use purchase orders to monitor spending on campus in comparison to budget funds.
Vision Statement

School Goals

Texas Elementary School strives to continue exceptional leadership teams for its students in order to guide in promoting integrity, respect, and responsibility among the student body.

Texas Elementary School strives to promote collaboration among students, teachers, community, and administration in order to promote effective communication for all.

Texas Elementary School strives to continue to promote 21st Century learning in the classroom maintaining and integrating a collaborative, active learning environment.

Texas Elementary School strives to increase student achievement on standardized state testing and focus on test-taking strategies by implementing funding into general supplies, considering analysis reflects more emphasis is needed on test taking skills to raise scores.

Texas Elementary School strives to always maintain a
safe and orderly environment for students, faculty,
and staff by maintaining the environment of the school.

Texas Elementary School has a goal to
implement a full day kindergarten program in
order to ensure student achievement at an
earlier age.

Texas Elementary School has a goal to
implement Spanish instruction on its campus in
order to promote culture and diversity among its
student learning.

In 2011, the U.S. Secretary of Education, Arne Duncan, issued the dire warning that 82% percent of schools would be labeled “failing” that year. The numbers did not turn out as high, but many states saw failure rates of over 50%. This is no where near the goal of the act.

The Budget Plan
97% of teachers have one or more computers located in their classroom everyday
97% of schools across the country have Internet connectivity as of 2010
This project mimics a presentation that might be put together by a school looking to assess their vision, budget, and future financial goals.

Online learning; also known as
-learning is on the rise in many forms in various schools
More than 1.5 Million K-12 students were engaged in some form of online learning in the 2009-2010 school year.
By the end of 2010...
full- time online learning opportunities were available in 48 of the 50 states
27 states had full time online schools serving statewide
Schools say that online learning saves money as well as helping with scheduling conflicts, they can also offer higher learning classes may not be available at the school.
Social Media also provides a way for teachers to connect with their students
Schools are using social media to promote school events, help organize school clubs, and help coordinate other things
Follow Mrs Dee on twitter:
These sites allow instructors to extend the school day if they didn't get to where they wanted to in class that day. These websites also useful for assigning homework on snow days! :))))))))
Teachers are taking part in this technology movement; some teachers are putting their lessons online on youtube, allowing children to watch them again; also channels like crash course help teachers to show interactive and interesting videos about their topic
These technologies are helping achieve success in schools, however, these technologies may not be as effective in places with high poverty rates, such as Chicago
Academic Plan

Texas Elementary will consider the following academic goals:

a full-day kindergarten program to increase academic readiness
a full-time Spanish teacher for implementation of a new Spanish language program
maintain excellent standards within the programs of ESL, special education, dyslexia, gifted and talented, and any federally funded programs.
strives to continue to promote 21st Century learning in the classroom maintaining and integrating a collaborative, active learning environment.
strive to maintain accredited status with state assessments
concentrate on the economically disadvantaged students with possibly concentrated tutoring in order to increase academic readiness for state assessments

Budget Priorities

to staff for and prepare for 45 new kindergarten students
to hire a Spanish teacher
to fund special programs (ESL, SPED, Dyslexia, GT, etc.) and
to provide the resources needed for students to be "Future Ready."
Working With Stakeholders

There is a great importance to working with stakeholders. The principal, vice principal, faculty, staff, parents, and community members all have an interest in the well being of the school and should be involved in the campus vision, goals, and budget plans. Many of these stakeholders form the campus planning committee. We published a survey for all stakeholders to offer their input.
The results of the budget were analyzed to see the areas of concern among stakeholders and understand how to focus budget cuts and grant searches
As our budget evolves, we will continue to use presentations like this one to keep stakeholders involved.
While working with stakeholders, it is it is crucial to use communication and conflict resolution in order to reach a consensus regarding the vision, academic plan, and budgeting priorities.

Texas Elementary School is dedicated to
promoting life-long learning and developing students for the 21st century by preparing them to be productive citizens who show integrity, respect, and responsibility.
Executive Summary

With a projected enrollment of 547 students, including 45 new kindergarteners, I have prepared the budget at a cost of $100 per child. We desire to cut costs where feasible so we can provide necessary staff and supplies to enhance the educational experience for our students. With the addition of 1 Spanish teacher and the hiring and/or reassigning of 3 teachers to staff the full-day kindergarten, non-essentials must be cut.

Additionally, we will need to purchase furniture and supplies for the 3 kindergarten classrooms; by cutting down on paper and printing where feasible (somewhat paperless), we will be able to adequately stock the kindergarten classes. For this year, paid travel has been suspended for staff and administrators while we go through this transition so we can provide the students with more enrichment activities and trips. General supplies and testing in the counseling department has been increased to ensure that resources are available to test incoming students for possible learning disabilities and/or other issues that might hamper their social and academic growth.

Many items were based off last year's budget and adjusted to meet the increased needs in specific areas during this transition; however, under Instruction, general supplies and furniture for the new kindergarten classrooms were calculated at $50 per student. With so many resources being available digitally, I was able to cut in the area of Instructional Media Services, but hope to gain grant funds to restore this as soon as possible.

Budgeting Strategies
I chose to create a line-item budget because it is easy to use, to interpret, and to focus control in each area.
Alignment of the Budget Plan
With the District/Campus Goals,
Objectives, and Mandates

The district/campus goals require us to staff for and prepare for 45 new kindergarten students, hire a Spanish teacher, fund special programs (ESL, SPED, Dyslexia, GT, etc.), and provide the resources needed for students to be "Future Ready." For this to occur, technology must be effectively used, which should cut costs in the areas of copying, hard-copy books, periodicals, etc.

Alignment of the Budget Plan
with the Campus Academic Plan

The campus academic plan includes the hiring of a Spanish teacher, a full-day kindergarten with 45 students, increased use of technology, and the effective implementation of special programs. Additional funds in key areas: General Supplies/Curriculum, Field Trips, Kindergarten Furniture/Supplies, Other Equipment, and Testing to identify students in need of additional support, uphold the vision of the academic plan.
The Budget Plan
Contributions of the Budget to Equity

Equity and equality are not different words for the same concept, yet many mistakenly use them interchangeably. According to Brimley, Verstegen, and Garfield (2012), equality is treating everyone the same. Equity, however, dictates that everyone be treated fairly and in accordance with their specific needs. In order to uphold equity on campus, it is imperative that we identify those who need additional support. That is why the counseling budget has been increased. Additionally, an increase in the area of curriculum will allow for the purchase and/or creation of specialized curriculum to meet the needs of struggling students.
Allocation of Funds Consistent with Budget Plan Overview

Even though cuts needed to be made, cuts were made in areas that were not essential to the academic goals, in areas where technology could be implemented to replace paper and books, and in areas that can be infused with grant funds, which will be demonstrated on the following slides and in the secondary budget.
Grant 2-Lowe’s Toolbox for Education
Grant 3- Teachers and Technology Program

Grant 5- Teacher Grants from the NEA Foundation- Student Achievement Grants

Grant 6- Amon G Carter Foundation
Grant 8- Bank of America Foundation – Community Catalyst Grants


Purpose: "The Bank of America Foundation seeks to enhance the quality of life for community members by focusing on health, human services, arts, and culture" ("Community Grants & General Operating Support", n.d., para 2). Under the Community Catalyst Grant, applicants from community programs including public and private schools, have the opportunity to submit requests for grants to help support and sustain the organization.

Application: Submit a request by written letter to a local branch addressed to the Bank of America local senior banking executive.

Deadline: Requests can be submitted at any time.

Funds Available: Varies depending on needs.

Eligibility: Any nonprofit community organization working for the betterment of society through various channels.
Grant 9
Cadeaux, Inc. Texas

Purpose: The purpose of this grant is to assist in the funding of operational and other general costs of nonprofit organizations in the state of Texas.

Application: Applications are accepted year-round in the form of a letter submitted to:

Lillian Moore, President, Caddeaux Inc.
1120 Empire central Place Suite 200
Dallas, TX 75247

Applicants must be aware that there is a four month approval period".

Deadline: None

Funds Available: Grants range from $100.00 - $5,300.00

Eligibility: Nonprofit organization located in the state of Texas.

Grant 10- El Paso Energy Foundation


Purpose: "The El Paso Energy Foundation was created to enhance the quality of energy efficiency in the states of Arizona, New Mexico, Oklahoma, Texas, and Utah by funding the educational and youth initiatives in public and private nonprofit schools with operational needs" ("EP Energy", n.d., para 1).

Application: Contact the Foundation directly for an application utilizing the following information:
713-420-2878 (phone)
713-420-6341 (fax)

Deadline: None.

Funds Available: Varies depending on needs.

Eligibility: Must be located in Arizona, New Mexico, Oklahoma, Texas, and Utah.

Use of Funds: School operational costs.



: purpose of the Statewide ESC Dyslexia Project is to maintain a network of contacts at each education service center (ESC) for dyslexia and related disorders services. The project supports training for ESC contacts, maintains the State Dyslexia Hotline, and supports updates and revisions to the state Dyslexia Handbook and the online tool Technology Integration for Students with Dyslexia (required by Texas Education Code (TEC) §38.0031 and the General Appropriations Act, Article III, Rider 31, 83rd Texas Legislature). The ESCs ensure that resources are used efficiently to provide training and support for school district or charter school personnel who serve students with dyslexia.

: Available to Download on the website

Funds Available
: $125,000

: 9/1/2014 end date 8/31/2015

Eligibility Requirements
: "Per Section 22.0834 of the Texas Education Code (TEC), any person offered employment by any entity that contracts with TEA or receives grant funds administered by TEA is subject to the fingerprinting requirement. TEA is prohibited from awarding grant funds to any entity, including nonprofit organizations, that fails to comply with this requirement" ("Statewide ESC Dyslexia Project", n.d., para 3).


: There is a preference for funding requests that have a permanent impact such as facility enhancement (both indoor and outdoor) as well as landscaping/clean up type projects. Projects that encourage parent involvement and build stronger community spirit will be favored. Please note the grant money cannot be used to pay for memorials, stipends, salaries, artists in residence, field trips, scholarships, or third party funding. Only 10% of any award granted can be used toward outside resources such as labor, installation, consultation and delivery.Lowe's will only consider grants for projects that will be completed within one year of when the grant is received. A Toolbox grant can be used as part of a large-scale project, like a playground, so long as the grant will be used to complete a phase of the project that can be completed within the year of the award.

: Online

Funds Available
: Between $2,000 and $5,000 per school is available. Lowe's will donate up to $5 million to schools and school parent teacher groups at as many as 1,000 different schools during the school year.

: Opens in August and will close October 16th, 2015

: Any individual public K-12 school or non-profit parent group associated with that public K-12 school. "Parent groups that are applying (PTO, PTA, etc.) must have an independent EIN and official 501c(3) status from the IRS. If your group does not have 501c(3) status, please apply through your school. Pre-schools are not eligible" ("How to Apply for a Grant", n.d., para. 2).


: The CenturyLink Clarke M. Williams Foundation's Teachers and Technology grants are designed to help fund projects that advance student success through the innovative use of technology.

: Contact Steve Hanik at stephen.a.hanik@centurylink.com for more information.

Funds Available
: $30,000 in funds available for Texas Schools. Most awards are around $4,000 and used for purchasing equipment

: Applications will be accepted October 1, 2015 - January 2, 2016. Grants will be announced and presented after April 1, 2016

Eligibility Requirements
: "Teachers in public or private PreK-12 schools located in CenturyLink's residential service areas who have not won a CenturyLink Teachers and Technology grant in the past 3 years may apply for a Teachers and Technology Grant. Applicants do not have to be CenturyLink customers in order to apply for this grant" ("Teachers and Technology Program", n.d., para 3).

: TechFoundation manages the TechGrant Program. It is a flexible program and total funding will depend upon the nature and quality of the application pool.

: Online

Funds Available
: Will range from $5,000 to $25,000 (all in cash) per grantee. It is expected that total  funding will range from $100,000 to $400,000.

: Applications Open April 30, 2015, Applications Due:  August 31, 2015, October 31, 2015: Decisions made, November 2015: Successful grantees contacted, December 2015: Grants announced, January 2016: Payment of grants, June 30, 2016: Preliminary reports due, December 31, 2016: Final reports due

: "In order to apply for a TechGrant, your organization must have IRS 501(c)(3) public charity status and be current on Guidestar. Charity Navigator reviews are also part of our review process" ("2015 TechGrants Application", n.d., para 2).

Uses of Funds
: Funds may be used for hardware, software, or services. No overhead is allowable.

: June 1, 2015 and October 15, 2015

: Currently, the NEA offers grants in two categories, including “Student Achievement” and “Learning & Leadership." "Student Achievement grants are designed to help teachers engage students in critical thinking and problem solving in standards-based subject matter. The Learning & Leadership grants fund professional development experiences and collegiate study for educators" .

: Available Online

Funds Available
: Grants range from $2,000 to $5,000.

: Applicants must be practicing U.S Public school educator in grades PreK-12; a public school education support professionals, or a Faculty and staff member at public higher education institution. "The NEA Foundation especially encourages grant applications from Teachers with less than seven years of experience in the profession and Education support professionals. Preference will be given to members of the National Education Association" ("Grants to Educators", n.d.).
*Education support professionals can be classified as: para-educators, school bus drivers, maintenance and custodial staff, food services staff, school nurses and student services workers, clerical and office assistants, school security officers, and technicians.

Use of Funds
: Grant funds may be used for resource materials, supplies, equipment, transportation, technology, or scholars-in-residence. Although some funds may be used to support the professional development necessary to implement the project, the majority of grant funds must be spent on materials or educational experiences for students.


: Most grants are directed to projects and programs in Tarrant County, Texas. Primary fields of interest include the arts; education; health and medical services; human and social services; programs benefiting youth and elderly; civic and community endeavors that enhance quality of life.

: Please submit your proposal in a letter with appropriate supporting materials to:
John H. Robinson
Executive Vice President
Amon G. Carter Foundation
PO Box 1036
Fort Worth, TX 76101-1036

: We have no deadlines for submission of grant requests. Applications are received and processed throughout the year.
The Foundation Board meets three times each year to consider grant requests. Meetings are typically held in February, May, and November.

Funds Available
: While the foundation doesn’t list the total amount of funds available, last year they handed out 30 education grants ranging from $5,000 to 3,000,000.

: "Programs located in Tarrant County are eligible to apply. Grants in other fields or geographic areas are considered on an individual basis and are usually initiated from within the Foundation. Applying organizations must qualify for exemption under Internal Revenue Code Section 501(c)(3) or other appropriate Sections" ("About the Foundation", n.d., para. 4).
We suggest that the funds be divided into the following categories:

Other Equipment 1,000
Equipment Repairs $1,000
General Supplies $6,000
Audio Visual Equipment $2,000

The following is a projected budget for the school if we are awarded the grant:

Secondary Budget With TechFoundations Grant Funds
The areas in blue have additional grant funds added to them. The new grand total of all functions is in darker blue.
Each year, the principal works with stake holders to review the school's vision statement, goals, academic plan and budget priorities. This year the principal sent the campus planning committee the following letter:
After the principal's careful review of the school's mission, goals, vision statement, and budget priorities, the vice principal was able to draft our projected budget for next year.
Special thanks to the PFA for helping design this presentation and coordinate its distribution.
Texas Elementary School
To: Campus Planning Committee
From: Campus Principal
Date: 4-1-15

Upcoming Budget Plan and Campus Goals

There have been some special provisions regarding the recent guidelines from the assistant superintendent regarding budget affairs that Texas Elementary School has been asked to look at our budget and accounting for the upcoming year. The assistant superintendent has also asked us to consider within this budget a full-day kindergarten program and a full-time Spanish teacher for implementation of a new Spanish language program on our elementary campuses. Our campus will gain 45 students with the estimated kindergarten enrollment, and remember, however, the sixth graders, a total of 130, are moving campus. Also remember, as with all budgeting concerns to consider the budget on the basis of a “per pupil” allocation formula, and as specified by the budget allocation, this amount is $100 per student (547 students on Texas Elementary campus).

Please take into consideration the special programs: ESL, special education, dyslexia, gifted and talented, and any federally funded programs. We want to always consider maintaining our accredited status when considering budget and concentrating on our economically disadvantaged students with possibly concentrated tutoring, if possible.

Please work together to carefully plan and prepare your budget request in order to stay within our budget goals. Our visions and goals are important for our school’s success.

Principal Jones
Grant 7- Ed Tech Team Student Device Grant


Purpose: EdTech Team Summits donate a percentage of its net income to classrooms in order to allow them "the opportunity to utilize technology and the internet on portable devices such as Chromebooks or the Verizon Nexus 7 tablet" ("EdTechTeam Student Device Grant", n.d., para 1). These devices can be used in and out of the school setting and are for the student to keep. The goal is to ensure that the next generation of students are technologically savvy, and educators are incorporating this into the curriculum to better facilitate student learning.

Application: "Applicants must write a proposal and submit an online request on the website".

Deadline: There is no deadline for this grant.

Funds Available: No direct funds, Nexus 7 tablets are provided to all students.

Eligibility: Non-profit public or private school that exhibits the need for these devices.
Grant 11- Leland Fikes Foundation Texas

Purpose: The Leland Fikes Foundation was created to fund arts, humanities, civics, public affairs, education, environmental, health issues, and other places of need in the area of building and restoration, special projects, capital campaigns, research funding, and “seed money” for grassroots organizations.

Application: Applicants must submit a letter of request to:
Nancy J. Silana, Vice President
3050 Lincoln Plaza
500 North Akard Suite 3050
Dallas, TX 75201

Deadline: None.

Funds Available: Grants range between $10,000.00 - $50,000.00

Eligibility: "Must be a nonprofit organization that works to enhance the overall community and has demonstrated need".

About the Foundation. (n.d.). Retrieved April 12, 2015, from http://www.agcf.org/about-the-foundation.html

Brimley, V., Verstegen, D., & Garfield, R. (2012). Financing education in a climate of change (11th ed.). Boston: Pearson.

Community Grants & General Operating Support. (n.d.). Retrieved May 1, 2015, from http://www.bankofamerica.com/foundation

EdTechTeam Student Device Grant. (n.d.). Retrieved May 3, 2015, from http://www.edtechteam.com/grant/

EP Energy. (n.d.). Retrieved May 4, 2015, from http://www.epenergy.com

Grants to Educators. (n.d.). Retrieved April 9, 2015, from http://www.neafoundation.org/pages/grants-to-educators/

How to Apply for a Grant. (n.d.). Retrieved April 11, 2015, from http://www.toolboxforeducation.com/hta.html

Statewide ESC Dyslexia Project. (n.d.). Retrieved April 10, 2015, from http://burleson.tea.state.tx.us/GrantOpportunities/forms/GrantProgramSearch.aspx

Teachers and Technology Program. (n.d.). Retrieved April 10, 2015, from http://www.centurylink.com/static/Pages/AboutUs/Community/Foundation/teachers.html

2015 TechGrants Application. (n.d.). Retrieved April 11, 2015, from https://www.research.net/r/TechGrants-2015
Full transcript