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Organizing

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by

Christian Mark Ambe

on 7 January 2014

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Transcript of Organizing

WHAT IS ORGANIZING ?
Organizing -
WHY ORGANIZING ??
ORGANIZING
Organizational Structure and Authority
Organizational Structure
Authority
FORMAL ORGANIZATION vs INFORMAL ORGANIZATION
Formal Organization
Informal Organization
Organization Chart
CLASSICAL PRINCIPLES OF MANAGEMENT(by Henry Fayol)
1. Objectives



2. Specialization




Chain of Command

3. Coordination


4. Authority


5. Responsibility
Accountability

Types of Authority

Line authority

Functional authority

Staff authority
6.Efficiency


7.Delegation
COORDINATION PROCESS
Unity of command
Span of Control
delegation of authority Decentralization
Line and staff relations
Location of Staff Units
THEORIES OF ORGANIZING
Classical theory
Neo-classical theory
Fusion theory
Systems theory
Quantitative theory
TOOLS AND TECHNIQUES OF ORGANIZATION

Records
Reports
Organization Chart
Organizing Process

Organizational Structure
VERTICAL STRUCTURE

HORIZONTAL STRUCTURE

The Functional Organization
The Divisional Organization
The Matrix Organization
THREE BASIC APPROACHES TO DEPARTMENTALIZATION
Types of Authority
Management and Organization
-factor of production along with 5M
s
- social units
- to seek specific goals
Organizational Structure and Authority
- task alocation
- coordination
- supervision
- organizational aim
- right to make decision
- right to take action

Formal Organization Vs Informal Organization
- clearly defined and established
- prescribed patten of communication,coordination and delegation of authority
- establish relationship base on member's interaction, communication, personal likings and dislikings, and social contacts
Organization Chart
- shows the structure and the relationships
-relative ranks of its parts and its position
Classical Principles of Management
by Henry Fayol
1. Objectives

-clearly defined
-logically related to overall objective
2. Specialization


-confined to a single function
3. Coordination


-proper balance, phasing, and integrating
4. Responsibility



- assignment should be proportionate to the authority delegated
5. Authority

Types of Authority
* Line Authority

* Functional Authority

* Staff Authority
-it is the ability to issue orders to subordinates employees within an organization
Line type of Organization
-the simplest type organization
3
4
6
5
2
1
* Discipline
* Simplicity
* Flexibility
* Development of all-round executives at higher level of a authority
* Directness
* Fixed Responsibility
Advantages of the Line Type
2
3
5
4
1
-difficult to secure executives, supervisors, and workers
Unadvanced Specialization
-overloaded with duties and responsibilities
Too much reliance
- Lack of teamwork
Disadvantage of the Line Type
* The ability for subordinate staff to veto suggested management decisions

* Or to propose action based on their superior expertise in a particular area.
Functional Type of Organization
The task of management or supervision are divided according to functions.
Office or Planning division divided into:
1. Order of work or routine clerk
Factory division divided into
1. Gang boss
3. Time and cost clerk
4. Shop disciplinarian
2. Instruction card clerk
2. Speed boss
3. Inspector
4. Repair or maintenance foreman
1
2
3
4
Supervisors needed to be more readily secure
There is simple control
Functions is distributed to specialist who who have the full knowledge
Cooperation is promoted and the one-man control of a line organization is eliminated
Advantage of Funtional Type
Disadvantage of Functional Type
Discipline
Morale is low
Retarded flow of action
Responsibility
This unit provides counseling on financial matters to the company's management personnel.
3 Classifications of Staff in Higher Levels of Management
>>>> General staff
>>>> Special staff
>>>> Personal staff
Advantage of the Line and Staff Organization
Greater flexiblity
Greater strength
Specialization
Executive Training
6. Accountability
* Taking responsibility of one's activity. ... They organize and budget money for others
7. Efficiency
* Plan for maximum efficiency at the lowest possible cost
8. Delegation
* Partnership of responsibility and authority
COORDINATION PROCESS
1.Unity of Command

* Lower-Level worker should only report to one person
2.Span of Control
* Number of subordinates as supervisor has
3.Delegation of Authority
4.Line and Staff Relation
5.Location of Staff Units
Theories of Organizing
*The classical theory
*The neo-classical
*The fusion theory
*The system theory
*The quantitative theory
TOOLS AND TECNIQUES OF
ORGANIZATION

1. Record
- Proof of existence
2. Report
* informational work
*made with the specific intention
3. Organizational Chart
Organizing Process

Organizational structure
Vertical Structure
Horizontal Structure
THREE BASIC
APPROACHES TO
DEPARTMENTALIZATION
Functional Organization
Organizing
Divisional Organization
Matrix Organization
*Lines of business that operate as separate companies, all contributing to the corporation profitability
Production and Operation Finance
Accounting
Marketing and sales
Human Resource
Full transcript