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SAS: Visas 101

You're sailing on Semester at Sea. You need visas. Now what?
by

Annie Rappeport

on 28 March 2017

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Transcript of SAS: Visas 101

Required Travel Documents for your Voyage
Visas and Passports
Required Travel Documents
A valid passport is required for all participants. Each voyage will have a Passports 101 sheet for voyagers to review and ensure they are meeting all passport and blank page requirements.
Your passport must be valid for at least six months past the end date of the voyage.
Countries will require travelers to have a certain number of blank passport pages upon entry. Each student is responsible for his or her own remaining, blank visa pages in their passport.
*Note that the pages at the back of your passport are reserved for amendments and endorsements and do not count among the blank pages required for this voyage
Visas - What are they?
A visa is a sticker or stamp placed in your passport that grants you permission to enter a particular foreign country during a specified period of time.
A: Yes, in order to process your visa application, the embassy or consulate will need to have your passport in hand. You will need to temporarily surrender your actual passport.
http://travel.state.gov/passport/passport_1738.html
Don't have a passport yet? Instructions on how to apply are here:
Also note the type of visa. All Semester at Sea participants should apply for
tourist visas

(NOT student visas).
This is a sample Chinese visa. Note that visas can be single or multiple entry, and have a set validity period.
Required Visas
All voyagers will require visas for their voyage. US and Canadian passport holders are strongly encouraged to use Travisa - CIBT and have the same requirements. Visa requirements vary depending on ports visited. Please follow instructions in your visa email to insure you are obtaining the visas you need.
Not a US or Canadian citizen? You may have different visa requirements. Don't worry, we're here to help. Contact us at programadministration@semesteratsea.org for more information about your visa process.
Make Copies of Everything!
Applying for your visas
Semester at Sea has retained the services of
Travisa - CIBT
to assist participants with passports and entry visas. When you call Travisa - CIBT be sure to let them know you are with the Semester at Sea program.
You can download your Visa Instruction Packet at the link provided in your visa email.
Are you planning to apply on your own, not through Travisa? Or are you an international-passport holder? You will
still use the sample documents
in the instruction packet!
If you are applying for the visas independently, make sure to email us at programadministration@semesteratsea.org. You may have earlier deadlines in order to ensure all visas are obtained correctly. We strongly encourage the use of Travisa - CIBT.
The instructions contain sample documents on how to fill out the applications.
Please read them carefully
, as they have information specific to our program and travel by ship.
Travisa - CIBT will make copies of all visas obtained through their services. Visa copies will be provided to the applicant and to Semester at Sea. You should always carry copies of your passport and visas at all times during your voyage.
Frequently Asked Questions
A: Detailed information on how to fill that out is included in the sample documents in the visa application kits.
Frequently Asked Questions
A: Each voyager must obtain all required visas in order to board the ship on Embarkation day. In rare circumstances where visa procurement is outside of the voyager's control, there is an approval process to board without a required visa. If you believe you may be unable to obtain one or more of your visas, please contact programadministration@isevoyages.org.
?
Q: Do I have to mail in my passport?
?
Q: What happens if I cannot obtain one or more of the visas?
Q: Who do we list as our contacts/references in the countries we are visiting, as requested on the visa applications?
Q: Why should we use Travisa rather than apply on our own?
A: Obtaining the proper visas in a timely fashion can be a complicated process. Some entry visas have a short expiration, which means that they must be obtained close to the date of your departure. Travisa employees are visa experts who can manage the timing of the applications, and save you the time of having to apply in person.
Still have questions? Contact us at:
programadministration@semesteratsea.org

Visa Type
Valid Until Date
# of Entries
Visa #
Passport #
Birth Date
Duration of Stay
Issue Date
Q: When do I need a Single Entry versus a Multiple Entry visa?
A: Multiple entry visas usually have a longer validity period. If you were to apply for single entry visas, they are likely to expire too early. In addition, sometimes multiple entry visas are needed when two ports are visited within the same country.

What happens if I do not get a required visa?
Each voyager must obtain all required visas in order to board the ship on Embarkation day. In rare circumstances where visa procurement is outside of the voyager's control, there is an approval process to board without a required visa. If you believe you may be unable to obtain one or more of your visas, please contact programadministration@isevoyages.org.
Non US-Passport holders may set up a visa chat to discuss specific visa needs at programadministration@semesteratsea.org
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