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Prezi in the Academic Environment

For the Learning & Teaching Forum, 2014

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Transcript of Prezi in the Academic Environment

What is it?
Why use it?
How does
it work?
What's the
Create a Prezi
in the academic

Ned Potter
Getting started

1. Plan the structure and outline of the presentation

2. Add the text, plus any images / videos etc

3. Move them around and arrange them in a coherent order on the canvas

4. Plot the path between them in the order you want to use

5. Click ‘Present’ and watch the presentation back, then refine it if you need to
My own reasons
Prezi is a zooming presentation software. That means that instead of moving in a linear fashion from slide-to-slide, can basically do whatever you want.
Prezi is (relatively) new, so whenever you present with it much of the audience won't have seen it before. This newness, and the way it looks, gives you a headstart in terms of engaging the people watching.

You can put objects (text, images, shapes, and YouTube Videos) onto an all-but infinite canvas, and navigate between them however you like. This allows you to put your own hierarchy onto the information, rather than being dictated to by PPT.

You can easily tailor the same Prezi for different uses - in person and online.

Also, you can get away with having lots of text on a 'page' more so than you can with PowerPoint.

Potential to hugely 'amplify' your presentation...
It has only been around since 2009. It has around 30 millions users.

Prezi is free to use - plus it's all online so you don't have to download anything.
In the handout there is a guide to recreating this presentation
You have around half an hour to experiment with this; there are instructions in the booklet.

DO ask questions!

Good for non-linear ideas
Good for stand-alone web objects
Good for making things fresh

Not good for motion sickness
(unless you take steps to prevent it)
Not brilliant for accessibility - ideally need to provide the same info in a transcript (as you do for slides)
Not good if you go mad with the whizzing, rotating side of things - you might obscure your message...

In some situations it doesn't work - in others (particularly with complicated presentations covering lots of subjects) it can be great.

Try and get your first Prezi out of the way, then make something really engaging. Good luck!

More info

Prezi features
Frames & Shapes
You can import all sorts of objects into your Prezi using the 'Insert' button
Prezi gives you frames and shapes to help structure your presentation. All the graphics in this presentation are Prezi shapes.
You can insert your own images from your hard-drive, or search for images licensed* for Prezi use

Going further
Sign up for the Educational Licence
It's free and you get more space, your institution's logo, and the ability to make your Prezis private.
As well as not requiring the internet, this also means you can use a slide-remote thing.

Expect a big Prezi to take up around 100 meg. An actual Prezi player is built in to the file.
Save your Prezis to a USB stick (part 2)
Print handouts if you need to
When you press 'Print' in a Prezi, it saves every stop on your path as a full-screen page of a PDF for you to print.

Make your 'printing path' specially, then save the PDF and put the path back to normal.
Prezi doesn't like it if your biggest object and your smallest object are too far apart in terms of scale. If it becomes unstable, move them closer together in size.
The outer extremes of scale
Prezi can go down - so make sure you save your Prezi to a USB stick for every presentation.
Don't rely on the internet!
Prezi is only good for the
if it works in support of your ideas and your content - too much flashy stuff and the Prezi becomes an end in itself.

Don't let the medium get in the way of the message.
Letting the tool become the content
Prezi can make people feel motion-sick - it is up to YOU the presenter to prevent this!

Position your materials sensible - left-to-right, top-to-bottom - and pace it like a PPT. Plus...
Position your materials sympathetically!
you really
don't need
any of this sort of nonsense!
The best Prezis are the ones which are 90% normal-but-attractive presentation, 10% amazement - rather than the other way around...
Don't go mad!
It's easier to create a cohesive presentation if you have some idea what you want beforehand - so sketch something out on a piece of paper to plan the layout.
Plan your structure beforehand
Hidden frames control what your viewer sees - they're essential for good Prezis. Hidden frames also allow you to group objects together and zoom in on them collectively, in just the right way.
4:3 ratio hidden frames are THE SECRET
The real secret to making a really nice Prezi is to put your frames in first, in the right ratio for the screen you'll be presenting on. Hold-down Shift whilst drawing a hidden frame to maintain the right 4:3 aspect ratio.
Put your frames in first, then arrange the content inside them - this ensures consistency and accuracy.
Unlike Microsoft products, you can't pick a font-size etc in Prezi - it's all done with sliding the mouse around to set the size. For this reason, to get consistency, it's better to create a section you like, then copy and paste it and edit the pasted version.
Copying and pasting is the other secret...
You can start from any part of a Prezi by clicking on it (rather than using the Play button) - then carry on from there. So you can give the audience the chance to lead the presentation.
The path picks up from wherever you start...
When you import images, you don't have to upload your own, you can ask Prezi to search the web for images licensed to use in Prezi presentations.
Use Prezi-licensed images
To help viewers unfamiliar with Prezi navigate through one embedded on a website, change the title and description to instructions.
Guide the viewer with embedded Prezis
This presentation uses the top-down overview from the start - the other option is to leave the top-down view as a big reveal at the end, to draw all your ideas together with some sort of visual metaphor...
Go for the big reveal
By default you can double-click anywhere on the canvas to type, or to pick up and manipulate existing objects
This allows you to change the way the Prezi looks
This allows you to insert hidden or visible frames around groups of objects to present them together.
These allow you to insert objects - images, videos, diagrams, shapes etc
When you click on anything it becomes framed (as shown here) to allow you manipulate it. Use the hand to move it around, the + and - to make it bigger and smaller, the little circle that appears at the corners to rotate it. For text, double-clicking allows you to edit, change the colour and font, etc.
The Prezi toolbar:
In this part you can save, undo, redo, and watch your Prezi in presentation view
This allows you to invite others to edit or view the Prezi
You can print Prezis! This button allows you to save it as a PDF, with one 'screen' per page
Also in this settings menu is the ability to change the aspect ratio, and the manual
Save and exit
The path editor
This controls the order in which your Prezi zooms around the canvas
You start off with either a template or a completely blank canvas. You put things on it wherever you want. You focus on them in the order you specify.
This includes PowerPoint presentations, PDFs, and audio.
Prezi offers several default templates to help you structure a presentation. Some of them are good!
You can also insert
YouTube videos by pressing Insert > YouTube video > then pasting in the URL
It has, to some extent, flipped the PowerPoint paradigm
upside down...
Fresh, new.

Non-linear. Go anywhere.

Show your audience everything at once.

Zoom in on detail. (Or zoom out for the big reveal)

So much easier than PPT for embedding video!

Works well as a stand-alone presentation online

May inspire you to present differently

90% of Prezis aren't very good!
Chance of people finding them before they're ready
Too cool for school kids don't like them
Can give the audience motion-sickness
New - so it improves all the time
but it also changes all the time
Need the internet (but can save to USB)
If you go too mad, the
medium obscures the message
Key tips to remember:
Use the mouse-wheel to scroll in and out, so you can see what you're doing and zoom in on the detail

If you can't zoom out on a template it may be locked - hover over the right-hand side of the screen to bring up the tools to unlock a Prezi and allow you to move freely

Zoom in on something then click on it to pick it up and move it around the canvas. Double click anywhere to type.
OR: just start a Prezi from scratch, using one of their templates or a completely blank canvas - it's entirely up to you!
Plus, the feedback is often fantastic.

An example of just what Prezi can do – this one is now freely available as a template for anyone to reuse http://prezi.com/d3lswto1mebc/free-falling-through-prezi/

A nice academic example from Steven Pinker at Harvard

An Interactive Map I created for my Theatre, Film and Television students: http://prezi.com/hshihstdfups/tftv-library-map/
An academic perspective:
Rafe Hallet, University of Leeds
A written guide to Prezi in the academic environment:
If you get need help, email me: ned.potter@york.ac.uk
(this offer is aimed at University of York staff...)
If you weren't at the workshop, the hand-out we used is online at http://www.scribd.com/doc/224324950/Prezi-in-the-Academic-Environment
Full transcript