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All About Email

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Jane Kemp

on 14 January 2013

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Transcript of All About Email

*FILE ATTACHMENTS Always Remember to Sign Out! Conclusion
Always sign out, especially if you are using a public computer!

Never send passwords, PINs, your SSN or bank account number by email.

Beware of messages that:
Ask for your bank account information, even if they say they want to put money into your account (e.g. The Nigerian Scam)
Ask you to click on a link, login and verify personal information (e.g. Phishing bank scams)
Inform you that you have won a prize/money and ask for personal information in order to give you your prize

From the “Inbox”
Click on the check box beside a message you want to delete
Click on the delete button Part 5: Managing your Messages Main Menu The number of new messages in your account appears beside the Inbox link. Checking for New Email Messages Signing In “At” sign Domain Name
providing the email service Unique User Name
chosen by the email account owner Parts of an email address An email address consists of 3 parts: jackandjill@gmail.com

Compose and Send: write an email and send it to others.

Reply: reply to an email that you received.

Forward: pass on an email that you received to others.

Attach: pictures, music, and documents

Email travels via the Internet from one computer to another.

Computers known as mail servers direct outgoing mail and store incoming the mail.

Once email reaches your mail server, it waits in an electronic mail box, the "Inbox” for you to collect it.

An electronic message sent from one computer to another.

Email saves money and time compared to regular mail.

An email message takes seconds to reach destination. Email Basics
When a message is deleted, it goes to the “Trash” folder.
Click on "Trash" located in the main menu on the left side.

If you want to permanently delete a message, you must go to the in “Trash” folder.
Check those you'd like to delete and click the trash can beside each of them.
If you'd like to get rid of all messages in the "trash" folder, simply click "Empty Trash now". Then, it will be gone for good.

“Replying” to a message sends it back to the person who sent it to you.

View a message you've received
Click on the “Reply” button
Type in a Reply
Click "Send" Send: Press the "send" button to send your email. Composing and Sending an Email Subject: Type a title for your message. To: Type the full email address of the person you'd like to email. Two Ways to Get Email

1. Provided by your Internet Service Provider
Monthly fee for internet connection often includes email service.
Aliant - ...@sympatico.ca
Eastlink - …@eastlink.ca

2. Free Web-Based Service Providers
Advertising on the site pays for the service.
Hotmail - …@hotmail.com
Gmail - …@gmail.com
Yahoo - ...@yahoo.com Types of Email Services Open an Email You Received Un-read message in bold font Messages already opened “At” sign jackandjill@gmail.com Domain Name
providing the email service Unique User Name
chosen by the email account owner An email address consists of 3 parts: Part 1: Introduction Part 1: Introduction - Explaining email
What is email and why is it popular?
How does email work?
Things you can do with email
Parts of an email address
Types of email services

Part 2: Sign up for a Web-based email
Two ways people check email
Sign up for gmail
Conquering the registration form

Part 3: Sending and Receiving Email
Signing in
Checking for new email messages
Open an email you've received
Composing and sending
Replying to a Message

Part 4: Attaching a File
Web-based Email
Computer-based email (Apple Mail)

Part 5: Managing Your Messages
Deleting messages
The “Trash” folder
Email security
Signing out

Part 6: Instant Messaging
What is IM and how does it work?
If IM was not virtual 1 2 3 4 5 Part 1: Introduction What is Email and Why is it Popular? How does Email Work? Things You Can Do with Email Email Travels across the world in less than a second. Faster than a speeding bullet? http://www.cablesandkits.com/blog/2008/12/how-fast-is-email/ Explaining Email Click on a number to learn
more about a particular topic. Part 3: Receiving and Sending Emails

1. Go to www.gmail.com

2. Click on “Sign Up for Gmail”

3. Fill in the registration form

1. Web-Based Email
Login to a web site
Messages stay on the mail server
Can be accessed from any computer with internet connection

2. Using Email Software
Open and login to your email software application (e.g. Outlook, MacMail)
The application retrieves your messages from the mail server and saves them to your computer’s hard drive Two Ways People Check Email Click button to create your Gmail account. Terms of Service policy and links to other user policies Word verification Location of person creating an account Email address for authenticating account Registration Part 2 Answer to the security question. It may not be a good idea to put "roll tide" for all of your answers, though I've considered it. Password registration boxes and password strength. A strong password contains about 8 characters and includes at least one capital letter, one number and one special character such as ! Provide accurate person
information Conquering the Registration Form Part 2: Sign up for Web-based email Sign Up For a Web-Based Email Such as Gmail Description of Google’s Web History Unique login name - Be creative! It may be difficult to find the one you really want because there are so
many gmail users. If you are on a public computer, or will be using a public wifi, do not check this box. Security question 1 2 3 4 1. Sign in to check and send emails by
entering the username and password you created on the registration form. 3. If you ever forget your
click on "Can't access
your account". 2. Click the "Sign In" button. * *You'll either be sent a link via email (the alternate email
you entered at registration) to change your password, or
you'll be asked to answer the security questions entered
at registration. It depends on which piece of information
you're missing. 1 2 3 4 Message: Type your message in this box Double Click on the subject of a message to read it. Date Subject/Email Title Sender Replying to a Message 5 Part 4: Attaching a File 1 Attach a file using a web-based email such as Hotmail, Yahoo, or Gmail Attach a file using a computer-based email such as Apple Mail MacHelpForMom.com Go to 0:25 for Hotmail, 1:53 for Yahoo Mail, or 2:25 for Gmail. Colin Egbert 2 Delete Messages 1 The Trash Folder 2 Main Menu Email Security 3 4 Part 6: Instant Messaging What is IM and how is it used? If IMs were
face to face,
conversations would
be awkward. 1 2 That's a Wrap!
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