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How to Conduct English for Presentations
Transcript of How to Conduct English for Presentations
Tell 'em what you said! It's called: "Structuring Your Presentation" Firstly, Opening ...and lastly, Ending. noun; a single unit of language which has meaning and can be spoken or written Finally, we've reached the last part: Ending.
1st, Signal the end:
'Well, this brings me to the end of my presentation.'
'Thank you all for listening.'
'Ok, I think that's everything I wanted to say.'
'As a final point, I'd like to ...'
'I'm now nearing the end of my talk ...' Table The 5th, Invite Questions... First, welcome your audience:
'Good Morning, ladies & Gentlemen.'
'First of all, let me thank you all for coming here today.'
'I'm happy/delighted that so many of you could make it today.'
Then, introduce yourself:
Let me introduce myself. I'm Dave Elwood from ...'
For those of you who don't know me, my name's ...'
'As you probably know, I'm the new HR manager...'
Next, Say what your topic is:
'As you can see on the screen, our topic today is...'
'What I'd like to present to you today is ...'
'The subject of my presentation is ...'
Also, explain why your audience will be interested:
'My talk is particularly relevant to those of you/us who ...'
'My topic is very important for you because ...'
By the end of this talk you'll be familiar with ...' Next Step: Timing, Now, we've come to the Main Part / Middle: SIGNPOSTING. Here are some examples of visuals communication In the last section of the Opening: GET YOUR AUDIENCE'S ATTENTION! Pie Chart Line Graph: How to Conduct For Presentations If you don't know the question, say this: Next ... Outline Points Organization: Handouts, and Questions. Here you go:
'My Presentation will take about 20'.
'It should take about 30' to cover these issues.'
'Does everybody have a handout/brochure/report? Please take one, and pass them on.'
'Don't worry about taking notes. I've put all the important statistics on a handout for you.'
'I'll be handling out copies of the PowerPoint slides at the end of my talk.'
'I'll email the PowerPoint presentation to you.'
'There will be time for questions after my presentation.'
'If you have any questions, feel free to interrupt me at any time during my talk.' My Timetable If you don't answer, say this: Sometimes, you have to deal with interruptions Hope that was useful!
To comment and share your ideas and thoughts, go to... www.learningblog.org Then, Middle ENGLISH Remember to use words like 'we', 'us', and 'our' to
highlight common interest. Example:
I've divided my presentation into 3 main parts: x, y, and z.'
'First (of all), I'll be looking at ..., second ..., and third ...'
'I'll begin/start off by explaining ...'
'Then/Next/After that, I'll go on to ...'
Finally, I'll offer some solutions The most common way to outline a presentation is to have three main parts, then subdivide them into (three) smaller sections. You can ask a rhetorical question:
'Is market research important for brand development?'
'Do we really need quality assurance?' You can start with an interesting fact:
'According to an article I read recently, central banks are now buying euros instead of dollars.'
'Did you know that fast food consumption has increased by 600% in Europe since 2002?' You can also give a problem to think about:
'Suppose you wanted to set up a new call center, how would you go about it?'
'Imagine you had to reorganize the sales department. What would be your first step?' Or simply, tell them a story or anecdote:
'I remember when i attended a meeting in Paris ...'
'At a conference in Madrid, I was asked the following question: ...' Move on Points:
'This leads directly to the next part of my talk.'
'Let's move on to the next point ...'
'Let's now turn to the next issue ...' End a Point:
'This brings me to the end of my second point.'
'So much for ...'
'So that's the background ...' Referring back:
'As I mentioned before ...'
'As I said earlier ...'
'Let's go back to what were discussing earlier ...'
Let me now come back to what I said earlier ...' Summarize Points:
'I'd like to sum up the main points ...'
'Let me briefly summarize what I've said so far ...' Begin a Point:
'In this part, I'd like to tell you about ...'
'So let me give you a brief overview ...' Expressions with As:
'As you all know, ...'
'As I've already explained, ...'
'As I mentioned before/earlier, ...'
As I pointed out in the first section, ...'
As you can see, ...' If you use visuals, like bar chart, line graph, table, flow chart, pie chart, map or organigram, Step no. 1: Explain its elements, such as the axis, colors, columns, rows, etc. Step No. 2: Explain its trend/composition/comparison, etc. Step No. 3: Highlight the Most Important Points. Step No. 1:
'Let's now look at the Y axis which shows...' 'The X axis in the bottom shows you ...' Step No. 2:
'In April the rate of unemployment rose to 5 m.'
'Between May and July our export business almost doubled.'
'In 2003 alone China's car production increased by 85%.' Step No. 3:
'I'd like to draw your attention to the fact that the number of German investors has declined since 1998.'
'What I'd like to point out here is that the US economy has grown rapidly over the past 4 months.' Step No. 1:
'You can see that different colors have been used to indicate the breakdown by age in our company.' Step No. 2:
'The biggest segment -almost 70%-indicates the percentage of the employees in the age group 35 to 50.' 'The three average segments, which are 20, 25 & 30% respectively are between 51 and 60 years of age.' 'The least/smallest/fewest segment, around 19%, is above 60.' Step No. 3:
'I think you'll besurprised to hear that only 9% of our total staff is under 35 years of age.' Step No. 1:
'The names in the top row show you the days in a week.' 'The numbers in the first column show you the hours in a day.' Step No.2:
'You can see that the most subjects I have are Maths & Biology, while the least subjects I have are Sports & Chemistry.' Step No. 3:
'Let's look more closely at the table, and you can find that I have a pretty much busy schedule & Natural Science seems to be my favorite subjects.' 2nd, Summarize the main points:
'I'll just run through the three different options.'
'Before I stop, let me go through my main points again ...'
'To sum up then, we ...'
'Just to summarize the main points of my talk ...' 3rd, Recommend/Suggest something:
'We'd suggest ...'
'We'd therefore recommend that we ...'
'In my opinion, we should ...'
'What I'd like to suggest is ...' 4th, Make Your Final Statement! By using questions:
'After all, isn't that why we're here?
'Let me just finish with a question: if we don't do it, won't somebody else?' By quoting a well-known person:
'As ... once said, ...
'To quote a well-known businessman, ...'
To put it in the words of ... , ... By referring back to the beginning:
'Remember what I said at the beginning of my talk today? Well ...'
'Let me just go back to the story I told you earlier. Remember, ...' By calling the audience to action:
'So that's the plan. Now let's go & put it into practice!'
'So now it's your turn.'
'Now let's make a real effort to achieve this goal!' 'I'm sorry. Could you repeat your question, please?
'I'm afraid I didn't quite catch that.'
'I'm afraid I don't quite understand your question.' If you don't know the answer, say this: 'Sorry, that's not my field. But I'm sure Peter Bott from Sales could answer your question.'
'I'm afraid I don't know the answer to your question, but I'll try to find out for you.'
'I'm afraid I'm not in a position to answer that. Perhaps Maria could help.' 'If you don't mind, I'd prefer not to discuss that today.'
'Perhaps we could deal with this after the presentation / at some other time.'
'I'm afraid that's not really what we're here to discuss today.' Sometimes, you have to reform questions ... 'If you don't mind, I'll deal with this question later in my presentation.'
'Can we get back to that a bit later?'
'Would you mind waiting with your questions until the Q & A session at the end?' 'I see. So, what you're asking is: ...'
'If I understand you correctly, you want to know ...'
'OK, let me just repeat your question so evrybody can hear it.'
'If I could just rephrase your question ...' First, Opening/Introduction Finally, Closing... Now, Let's go to....