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Change Agents, University of Exeter

A brief overview and some examples of Change Agents projects, run by students!
by

Charlotte Leyland

on 7 November 2012

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Transcript of Change Agents, University of Exeter

Change Agents Transform your University experience More Projects Benefits To you... For future employers... To the University Archaeology Cornwall Santander projects Integrate Employability Buddy Schemes Projects Students wanted
to demonstrate cultural
diversity in the college and encourage integration Theology Santander sponsored our students to complete some Sustainability projects... Designing a student friendly Exchange Building Employability project Helps to keep our University TOP 10 in offering an amazing University experience!!

Another assurance that the students are at the heart of the university environment

Demonstrates how proactive and great our graduates are

Demonstrates how we offer opportunities for personal development

A tool with which to engage employers Benefit Showcase! Results Solutions Research Ideas Asked students and found that a
photo gallery would be
a great way to do it! Designed an online booklet
and showcased findings at
an exhibition
http://www.exeter.ac.uk/exeterleadersaward/structure/leadership/ http://www.exeter.ac.uk/exeteraward/structure/activities/ Contacts:

Business - Jenny Wren (J.wren@exeter.ac.uk)
CEMPS - Sharon Strawbridge (s.m.strawbridge@exeter.ac.uk)
CHUM - Charlotte Knipe (c.knipe@exeter.ac.uk)
CLES - Sabina Szydlo (s.szydlo@exeter.ac.uk)
CSSIS - Dr Nadine Scheffer (n.d.schaefer@exeter.ac.uk)
Cornwall - Andy Pye (a.j.pye@exeter.ac.uk), Claire Young (c.young@exeter.ac.uk), Larissa Naylor (l.a.naylor@exeter.ac.uk)
Uni/Guild - Charlie Leyland (c.leyland@exeter.ac.uk) SIMPLE! June 2012 – New recruitment begins.
June 2012 – Buddy Scheme Handbook will be updated and sent to all new Buddies.
August 2012 – Letter for new students with details of the scheme will be sent.
September 2012 – Induction Day talk about the Buddy Scheme.
September 2012 – Group allocation.
September 2012 – Buddy Training Session.
October 2012 - “Speed-dating” social.
January 2013 – Post-exam Cathedral trip. The Future of the Buddy Scheme Achievements:
All success is due to the support of the Theology Department staff and the Change Agents initiative.
Almost all buddies met again after the initial meeting.
Some buddy groups established good friendships.
The boundary between first-year and second-year pupils began to break down.
Parents feel reassured at Open Days.

Challenges:
Most buddy groups did not meet up regularly. Achievements and Challenges Prompting second-year students to contact their buddies for a library tour.

Continuing to promote the Buddy Scheme.

Supporting my own ‘Buddy group’ through meetings (group and individual) as well as encouraging text messages and emails.

Meeting with Alex Ratcliffe to discuss how to improve the scheme. Maintaining the Scheme May 2011 - Recruiting new students through discussion and Facebook.

June 2011 - The Buddy Scheme Handbook was created and worked on with Professor Esther Reed.

August 2011 - Letter for new students with information on the scheme was sent.

September 2011 – Induction Day talk about the Buddy Scheme and the new students’ chance to sign up.

September 2011 – The Theology Party. Initial Setup Student Staff Liaison Committee (SSLC) Representative – Feedback from peers suggested there was a lack of communication between the year groups.

Inspiration drawn from other schemes at different universities.

Proposed at the SSLC meeting in April.

Reviewed at an SSLC meeting in June. The Early Days Co-ordinated by
Katie Williams and Emily-Rose Rolfe The Department of
Theology and Religion
Buddy Scheme Physics Talk to your fellow students,
your SSLC and college contact
Ask your college contact for advice, gather evidence, explore options, find out how other people and places do what you're trying to do Be creative! Think about how you can present
your findings and present your solutions
Who do you need to convince? How will you do it? Wohoo!! You've made a change!!
Make sure everyone knows about it Present at the


in June
How will you showcase to your fellow students, college, university and even employers! Change Agents Conference Click here to
see Biosciences
Employability
booklet http://issuu.com/studentengagement/docs/biosciences_saca_booklet?mode=window&backgroundColor=%23222222 More projects... To see all projects which have been undertaken over the past 3 years look online here: http://as.exeter.ac.uk/support/educationenhancementprojects/current_projects/change/projects/previousprojects2008-10/ Support Bees
Big Rubbish project
Biodiversity monitoring programme
Community Garden •Experience of proactively tailoring your university environment to your needs

•Demonstrable employability qualities

•Potential for high profile/impact projects in a high-recognition scheme

•Access to otherwise unavailable staff, resources and areas

•Ability to ‘house’ other extra-curricular activities under strong, nationally acclaimed brand Business Independent minded graduate

Students with skills ready for the workplace!

Students ready to hit the ground running in transforming their businesses

Students able to see projects through from A-Z whilst keeping everyone on board along the way Emails to the phy-Wiser@exeter.ac.uk account during an academic year will be retained until week T1:−2 of the following year and then deleted. Emails to the to the phy-Buddy@exeter.ac.uk account will normally be deleted after one year. Wisers should must also delete all copies of their correspondence with Buds by T1:−2. Data Retention and Deletion
Policy Any Questions? If wisers feel uncomfortable or unsure of what to do in a situation, then they are informed to seek advice from the Buddy System Coordinator, who is there to support the wisers in their role. The Director of Education is also available to provide advice/support as necessary.

Must be made clear to all parties that the Wiser's role is not the same as that of a counsellor or a doctor.

If the Bud needs help with an issue of this nature, they can ask the Wiser to direct them to the Counselling Service or the Health Service, but the Wiser is not qualified to aid in these cases. For serious problems, the Wiser's task is to ensure that Buds know how to get help from the Professional Services; they do not need to be told about the details of the problem, and should not ask. Support for Wisers All one to one meetings have to be held in a public space.
All email communication between Wisers and Buds must also be sent to the Buddy System supervision email account phy-Wiser@exeter.ac.uk. (Emails to the Buddy System Coordinator should be sent to phy-Buddy@exeter.ac.uk.)
At least one email should be sent by the Wiser to their Buds each term to remind them that they are there to help them.
The Wiser should let their Buds and the Buddy System Co-ordinator know if they are not going to be available by email for any reason (for example, going on holiday/illness), and for how long, so that the Bud can contact the Buddy System Co-ordinator if he/she has any problems.
The Wiser must be discreet as some things expressed by the Bud could be confidential. Communication Protocols To become a wiser/buddy system coordinator
Submit an application form to the Student Services Office in week T2:11.
Applications are vetted by the Head of Physics who extracts the forms of candidates not meeting the eligibility criteria and return them with a brief explanation of the decision.
Remaining applications are passed to the Senior Administrator who will liaise with the Buddy Scheme Coordinator and the successful Wisers informed.
The outgoing and incoming Coordinators organise a training session in week T3:06/T3:07 of the Summer term. This includes an introduction, discussion and role-play sessions, and Wisers will then receive, and agree to, a written code of conduct.
By the end of week T1:01 Buddy Scheme Coordinator will have assigned each Wiser to a group of Buds.
Wiser’s generally have a group of ~ 8 Buds.
The Buddy System Coordinator meets with Wisers on the Monday of week M0 in order to confirm their availability, issue name badges / T-shirts, and discuss final arrangements. Operation of The Buddy System The Buddy System:
provides additional point of contact for Stage 1 students other than personal tutors.
facilitates the transfer of knowledge from existing students 'Wisers', to new physics undergraduates 'Buds' who have not experienced University before.
encourages inter-year contact, allowing for example more informed module choices to be made.
Inter-year contact also widens circles of acquaintance, helping students to develop self-confidence, improve communication skills, and build a sense of community.
opportunity for existing students to develop their social, pastoral, and organisational skills; enhancing their employability.

Other than meeting their wiser on Schools Day in Welcome Week the new
students are under no obligation to participate in the scheme. The Buddy System is a peer support system devised by physics undergraduates in 2008/09 and introduced for October 2009 intake. It consists of existing Physics students providing support to new undergraduates. The Physics Buddy System
Claire Woollacott & Ruth Lovelock Physics Buddy System A solid partnership between the Wiser and Bud can only be based on trust and confidentiality; anything discussed between Wiser and Bud is private, and the content and nature of any discussion or question should not be revealed to other people. There are several exceptions to this however:

If both Wiser and Bud agree that the Wiser can speak to a third party about an issue or problem.

If the Wiser believes that there is a risk of harm to the Bud or any other person and the Wiser must report the issue to the Buddy System Coordinator, or if appropriate directly to the Counselling Service, the Police or the Medical Service.

Buds will be reminded by Wisers that their conversations will be confidential unless what is said falls under the above categories/exceptions. It will be emphasised that some issues that are discussed might have to be discussed anonymously with another person in order to gain clarity or further information. Buds will be aware that they should think very carefully before telling their Wiser a particular piece of information, that they do not want to be shared with another party. If they continue to disclose, the Wiser may be obligated, to share the information. Confidentiality Agreement The Buddy System has a slot in the School’s day programme (in Welcome Week) where the System is explained to the new first year students, and they get to meet their Wiser’s.
30 minute slot for the Buds to meet their Wisers (tour of department).
Wisers are expected to be avaliable for the tour in Welcome Week (week T1:00) and to arrange a meeting with their Buds in week T1:01.
Wisers should be available to provide timely support to their Buds throughout the year, mainly through email.
All email communication between Wisers and Buds is copied to the Buddy System supervision email account.
Buds may discuss with their Wiser any areas of concern to do with university life in general, not just teaching and school management.
The role of the Wiser is not to provide academic support although they should be willing to point them in the right direction to find the help they need.
For academic help the Bud should ask their tutor. Operation of The Buddy System Improving
seminars History Psychology peer mentoring Sports Science
dissertations Politic Advisory modules Biosciences Assessment & feedback Law Assessment methods
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