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Top Ten Funding Questions

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Joseph Schumaker

on 23 December 2013

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Transcript of Top Ten Funding Questions

#1 Where is the Money?
Understanding NIH
NIH is the steward of medical and behavioral research for the Nation
Our mission:
to acquire new knowledge to help prevent, detect, diagnose, and treat disease and disability …

… from the rarest genetic disorder to the common cold

27 Institutes & Centers (IC)
Each with a different:
Mission & Priorities
Funding Strategy

Advertised through
NIH Guide for Grants and Contracts

Issued by
Each IC
“Parent” announcements span the breadth of the NIH mission, include many ICs
Top Ten Funding Questions
#2 How do I Get Some?
Develop your research idea
Should be important (have high impact)
Needs to align with an IC mission

Identify a funding opportunity
If no FOA specific to your area, look for a “parent” announcement.

Talk with NIH staff about your idea and where it fits

Write a strong proposal that addresses review criteria
Where to Start:
Where to Start (cont.)
Complete/renew required registrations
(Start now!)
Institutions are required to register in multiple systems
Investigators must register in the eRA Commons

Develop the application
Carefully read
the funding opportunity and application instructions!!
Download application from funding opportunity announcement

Learn about the electronic application submission process well before the application due date

Know Your Institution
What is your role?

What roles do other people play?
Authorized Organizational Representative
Principal Investigator

Coordination and respect for each other’s roles is key

Understand your institutional processes and timelines for grant related activities

Understand the NIH
Extramural Team

Program Official
Responsible for the programmatic, scientific, and/or technical aspects of a grant

Provides scientific guidance to investigators pre- and post-award

Develops initiatives

Provides post-award oversight
Scientific Review Officer
Responsible for scientific and technical review
Ensures fair and unbiased evaluation of scientific and technical merit
Provides a summary of the evaluation
Reviews applications for completeness and conformance with application requirements

Point of contact for applicants during the review process
Grants Management Officer
Responsible for completion of business management requirements
Evaluates applications for administrative content and compliance with policy
Negotiates Awards
Interprets grants administration policies

#3 Who Ya Gonna Call?
Do I contact NIH before applying?
Application with budget >$500,000 direct costs for any single year
R13 Conference Grants

When RFA’s request a Letter of Intent

Always Recommended
When you think about applying for any grant

#4 How Long Does It Take to Get Funded?
Grants Process Summary
Initiates a Research Idea
Submits Application to
Grants.gov where it is picked up by NIH.
Processes the
Assigns the application to IC & IRG / Study Section
Center for
Scientific Review
Reviews for Scientific Merit
Study Section
Evaluates Application
for Relevance
Recommends Action
Advisory Councils
& Board
Makes Funding Decision
Institute Director
Allocates Funds
Performs the Research
Ready for Award... When?
All pre-award issues are resolved
Budget Negotiation
Certification on Education on Human Subjects
Animals & Human Subject Protection Issues
Other Support Documentation

From Application to Award takes approximately 9-10 months
#5 What's the Right Type of Grant for My Idea (and Me)?
Career Development
#6 You've Got Funding!
Now What Do You Do?
You'll Receive a Notice of Award (NoA)
Legally binding document
Award data and fiscal information
Grant payment info
Terms and conditions of award

Grantee accepts terms and conditions of award when funds are drawn down
NIH Grants Policy
Is a term and condition
of all grant awards

Explicitly defines roles,

Post Award Management
Annual progress reporting
Annual federal financial reporting
Invention reporting
Yearly audits (as applicable)
Closeout reporting

#7: Not Funded!!
Take a Deep Breath
Read Summary Statement
Read it Again
Talk with Your Program Official
Evaluate Your Options
Revise & Resubmit?
Choose a New Research Direction?
#8 How Do I Track My Application?
In Commons you can find:
Application image
Application status
Assignments (institute, review group)
NIH staff contacts (SRO, program, grants management) Scores
Summary statement (PI only)
Notice of Award
Links to tools for reporting, no cost extensions, etc.
and more…
Work with your institution’s office of sponsored research to be sure you are registered and your account is affiliated with your institution BEFORE you apply.
2 weeks prior to submission deadline – PI registration in Commons
8 weeks prior to submission deadline – All institutional registrations and renewals
#9: Where is my "go-to" place when I need information?
About Grants
Grants At-A-Glance
About Grants
Types of Grant Programs

What is an R03,
F31, X02, etc. ?

Find out here!
How to find the latest information on grants policy changes and funding announcements.
The Federal Wide portal for finding grant opportunities.
NIH Guide for Grants and Contracts
What you can find in the NIH Guide to Grants & Contracts:
NIH specific funding opportunity announcements

NIH policy notices

Other announcements
Changes to FOAs
Events like this regional seminar
NIH response to natural disasters or electronic system problems

Application Due Dates
Application Due Date
Review Dates and Earliest Start
Date by Submission Round
Scroll further down on due date page for submission policies
Answers common questions on:
On time submission
Standard due dates falling on a weekend or holiday
Late applications
Post submission application materials
Time limits for resubmitting application
Resubmission timelines for new investigator R01 applications
Who speaks Acronymese?
NIH FOAs (RFAs, PAs, PARs) issued by our ICs (NIAID, NCI, NIAAA, NIDA, NCI, NICHD, etc.) for AREA, SBIR and other programs reflect updates to GWAS, multiple PI, EPR and other policies.

Get a sense of who and what NIH funds
Make Sense of Our Ever Changing Environment
All About Grants Channel
on iTunes.
New episode released
Check out all the
other ways to
connect as well!
All About Grants Channel
on iTunes.
New episode released
Who to Talk to For Help
Finding the Right Staff Contacts
include contact names for program, review and grants management staff.

Institute websites
have org charts or contact lists so to help you find a name.

provides the NIH program official’s name for funded projects.

Use the
NIH Staff Directory
if you already have a name at
Bookmark Your Favorite Institute!
#10: Any Final Pieces of Advice?
Do your research
Understand the NIH process, policies, & expectations

Build support
Learn who can help you at your institution

Reach out
Contact us
Stay connected and monitor what is happening at NIH

Trying to make heads or tails of the grants process?
Welcome to Grant
Submission 101!
Now What Do You Do?
The End
Thank You

Full transcript