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Cloud Accounting - NCGA Finance Manager Workshop

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by

Dan Ramos

on 30 July 2013

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Transcript of Cloud Accounting - NCGA Finance Manager Workshop

Going to the
Advantages
Easier

Less expensive

Flexible
Disadvantages
Presentation by
Dan Ramos Haaz
Finance Manager, NCGA
Agenda
3. Technology Advances
Finance Manager
Workshop
Going Paperless,
Electronic Payments &
Going to the Cloud
Cloud Accounting
Electronic Payment
Going Paperless
Cloud
What is driving
Cloud
Accounting ?
We live in a connected/multi-screen world
1. Cloud Computing
42%

38%

55%
of small companies in 2012 used cloud computing
of companies' IT budget is expected to be spent in cloud technology (by 2016)
of users claim increased business efficiency
Are you in the
Cloud?
2. Mobile Users
Computers keep us productive and informed
Office or home use
Productive, task-oriented
Requires lots of time & focus
Serious, research intensive attitude
Smartphones keep us connected
On-the-go as well as at home
Communicate and connect
Short bursts of time
Need info quickly and immediately
Pervasive computing will further integrate technology into finance departments
Ubiquitous high-internet connectivity
Decreasing cost of storage

BYOD capabilities
4. Business Agility
Cost
Management
Agility
Time to
Market
Efficiency
Productivity
Privacy & Security

Network Reliability

Cost of Implementation

Loss of control
Best Fit
Electronic (ACH)
Payment
Common use for
ACH Payment
Customer pays service provider

Employer deposits money to employee account

Moving funds between banks

Business pays supplier for products
Why?
Quicker access to funds

More convenient than paper checks

More cost effective

Easy for recurring payments
Bill.com
Bill.com
What else is out there?
by the numbers
Going
Paperless

Why go
paperless?
Material costs

Storage space (includes securing, heating and air conditioning)

Purge old documents

Search & retrieval of information
What does it mean for
your accounting ?
Electronic data storage

Retrieve, move, share and store information

Ubiquity of accessibility

Efficiencies on time consuming duties
NCGA
Where have we looked for paperless opportunities?
Storage & File Sharing

Accounting

Expense Reporting

Meetings & Printouts

Statements & Bill Payment (ACH)
... going paperless is better for the environment
Associated costs of paper are as much as 31 times higher than the purchasing cost
Benefits of paperless
Storage &
File Sharing
Currently have 1.8GB of used storage
equals to about 217,000 pages
Connects different offices to work together
Access anywhere
Manage content in folders
Accounting
Since 2006
Expense Reporting
Multi-platform expense reporting service
Stores receipt images on-the-go
Policy control and approval history

Meetings &
Quick Communications
PDF conversion
Conducting surveys
Scheduling meetings
Screen sharing
Teleconferencing
Printouts
Bill Payment (ACH)
Statements &
Complimentary Service
Main Service
Thanks!
Questions?
$1.4M
Total payments
$.19M
Amount paid
290
2012
2013
(so far)
16
Enrollment
Voluntary
Staff &
NCGA members
Full transcript