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CIS of Philadelphia Presentation

Exploring how we collect and use data.

Linnea McCalla

on 5 September 2012

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Transcript of CIS of Philadelphia Presentation

created by: Linnea McCalla & Kim Cataldo CISP Data Department: Navigating Our Standards and Accomplishing Our Goals Managing Funders' Standards Managing CIS National Standards In accordance with the 2010-2015 Strategic Plan: Moving Forward with Affiliate Standards ...is to have the CISP Data Department's fulfill its core function of assisting programs in collecting and analyzing data in order to... Purpose Provide performance-based recommendations on how to improve program components Manage reporting and completion of performance measures Inform sites’ compliance with the CIS Model Ideal Functionality Evaluate performance measures

Identify strengths and weaknesses

Offer recommendations on how data can be used more strategically

Demonstrate the relationship between stakeholders Recommendations ! Benefits and Challenges Summary of Contracts Define data metrics
Provide performance measures
Provide access to databases to manage data entry Frequent Data Metrics: Attendance Rate (overall and participant)
Promotion Rate/Academic Achievement
Graduation Rate
Post-secondary Participation and Advancement
Student Standardized Tests Scores Improvement
Program Enrollment/Participation Maintain funding sources
Pre-defined data metrics
Access to tools for collecting data No uniform access to SDP databases
Data metrics/measures become the maximum
Data reporting becomes main priority
Struggle to balance needs of CIS National standards of reporting Incorporate and establish minimum affiliate measures

Prioritize "access to data" conversations

Refine and utilize Monthly Program Reports 5 Basics

TQS Standards Recommendations! Benefits and Challenges Demonstrating Reporting Dichotomy CIS National CIS of Philadelphia 97% of students remain in school because of CIS
91% of students were promoted
84% of seniors graduated on time
93% reduce their high-risk behavior 94.7 % of students graduated from high school
91% of students were promoted
84% of graduates pursued post-secondary education CIS National's reporting focuses on student development and behavior improvement in school, whereas CISP focuses on reporting data regarding student outcomes post-graduation. Common reporting components include promotion rates.
CIS Model

CISDM Examples of Meetings Funders' Standards TQS Standards Deliver services that have high fidelity to the mission statement and core beliefs.
Clear delivery of service outcomes that are measurable and meaningful to the students and community.
Develop and maintain data tracking mediums necessary to show quality and valid performance outcomes. Core Recommendations: Clear and consistent policies and procedures regarding data input and usage

The value of performance measures is communicated to staff and reinforced through executive management

Increase utilization of CISDM

Refine Monthly Programmatic Reports Q & A Thank you! Calls for consistent data collection across the network
Calls for a Site-based approach to data collection, evaluation, and reporting Basics In Our Sites CIS Model: Site-Based Approach Dichotomy of Services: Data Collection, Evaluation, and Reporting Inform sites' compliance with National standards ...Funders place less emphasis on collecting data relating to behavior interventions and student leadership/development opportunities. Provides uniform standards in collecting, evaluating, and reporting data on the services provided.
Establish affiliate-wide benchmarks
Builds consistency on data entry and usage for evaluating effectiveness of services. Contracts do not always call for the collection of the same data measures.
Capturing program services in CISDM does not always align with funder databases.
Data is not entered into CISDM by deadlines on a consistent basis. Unify the TQS performance standards among all sites (i.e. Level 1 services, needs assessment, site plans)

Communicate CISDM policies across all staff

Build in systems of accountability to increase on-time utilization (and accuracy) of CISDM You're GREAT! CIS National Standards CISP
Standards Funders' Standards Data Dept Core
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