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Sport Club Officers Meeting
Transcript of Sport Club Officers Meeting
August 25, 2014
GoJo Sports, Brandon Valdez
Kate's Travels, Kate Weinreich
Important Phone Numbers
In case of sport club emergencies:
Athletic Trainer: Lindsey Jacobson
Hosting Tournaments and Championships
Do you have an idea to host a tournament or championship?
CSU and the City of Fort Collins have established a great relationship in developing large events
Talk to Aaron if you have any ideas in this area
Student Organization Paper Work
Student Organization Annual Registration – It’s that time of year again – don’t forget to register your student organization for the 2013-2014 Academic Year by visiting www.RamLink.colostate.edu.
The annual registration form is available now! Sport Clubs are required to be registered by September 1. For more information on the annual registration process, visit: http://www.slice.colostate.edu/registration-process.aspx
Any club not registered by September 1 will have all practices cancelled and Sport Club accounts frozen
Sport Club Officer Meeting Schedule--
Code of Conduct
Please remember, every club NEEDS a faculty advisor.
The advisor can be as involved as you would like them to be but you must list someone that is not Aaron Harris.
TWO officers are required to be at each meeting
There will only be TWO All Sport Club meetings this year
This meeting and one in September.
Officers of each team will meet with their student advisor in a
meeting to talk about updates with Sport Clubs and the club.
Must set up times with the student advisor
Ideas on Blackboard RamCT:
Document of ideas
Still some available spots open
Email Aaron to request the spots
Most letters are ready to print and send out.
If you have already contacted Aaron, your letters are ready and you just need to tell a Sport Club Advisor the number you want printed.
If you have not already contacted Aaron, your letters will take about 3-4 weeks to process.
At the service desk 9:00am until 5:00pm
Continued in 2013-14 Working on the fields / off campus facilities from 5:00pm – 7:00pm Monday - Thursday
Come in or e-mail at: CAMPUSREC_SportClubs@mail.colostate.edu
Call us! 970-491-3793
He is always willing and able to help you
In the office everyday from 8:00-5:00pm
Aaron can be reached at firstname.lastname@example.org or 970-491-2116
Do you need help?
Lindsey Jacobson is the full time Sport Club Athletic Trainer.
Works afternoons and evenings
Lindsey’s days off will generally be Monday’s and another date TBD
Practicum students from the HES program will assist Lindsey
All Sport Club participants can utilize injury care services.
The following clubs will receive coverage for games and practices (time permitting for practices)
Men’s / Women’s Ice Hockey
Men’s / Women’s Lacrosse
Men’s / Women’s Rugby
Men’s / Women’s Soccer
The following clubs will receive coverage based on availability
Men’s / Women’s Ultimate
Men’s / Women’s Volleyball
Full fee paying student with 2.0 cumulative GPA
Part time on campus students
Enrolled in 1-6 credit hours
Must purchase a membership to the SRC
Faculty and Staff
Must purchase a membership to the SRC
Check with national governing bodies for further participation restrictions
MUST maintain a 2.25 GPA
Each club needs to have at least 2 officers (President and Treasurer)
BRING YOUR ID!!!
All Participants Must Carry a Picture ID to ALL Team Events!
There will be random ID checks. Any team found to have ineligible participants will have sanctions leveraged by the Sport Club Advisory Board
Who Can Play?
Do you know your Advisor?
Coaches and Advisors
All Coaches and non-student participants must pass a CSU background check before they are allowed to coach in a game or travel with a club.
Background checks take a MINIMUM of 3 weeks to get back.
Coaches may NOT coach in games or travel until background check is complete.
Coaches Meeting Schedule for the year
August 25th: 7:30 p.m.-9 p.m. Clark A202
September 21 or September 24: Hazing Awareness and Prevention Week activities
All coaches must attend all meetings, advisors are encouraged to attend
What we need from you...
We need to know what’s going on!
After your games please let us know the results. This will help us promote your club for you
A COMPLETE schedule
Including home and away games
Please turn in all of your forms in a timely manner!
Updates to contact information
Sport Club Advisory Board
3 Board Vacancies for students, email Aaron for application
1 Board Vacancy for a Coach or Faculty Advisor
Current Club Representatives:
Madison Williams (W Rugby)
Saibra Rubadue (W Rugby)
Jared Wade (M Lacrosse)
Scott Wheeler (M Ultimate)
Advisory Board Duties
Review annual requests and develop a proposed budget
Evaluate and amend the Sport Club budget process
Review and approve requests for supplemental funding
Act as a liaison between Sport Clubs and its member organizations
Aid the Assistant Director of Sport Clubs, such as developing policies and procedures
Serve as the internal judicial board to hear and make decisions on minor offenses; this includes violations of University and Sport Club policies
Review & approve requests for the addition of new clubs
Assist in the classification on the Sport Club Tier system for budgeting
All of the forms have undergone changes
Old forms will NOT be accepted
New forms are found at the SC Desk or on Blackboard RamCT
Please remember it takes time to process ALL forms, plan for this!
We are now using a new online process to help make your jobs and ours easier.
What is available:
New player packet: Code of Contact, Sport Clubs Waiver, Heath History form—needed for every participant in your club
Purchase Request Forms
Instructional Videos on how to fill out Docusign Purchase Request forms can be found on RamCT.
URL for New Player forms:
Deposit and Travel Forms
Include a detailed description of deposit.
Donations go on separate donation form or done online.
Use Details of Deposit section for use by your club
Checks must include:
Date w/in 6 months
Name & address of check bearer
Matching written and numerical amount
If hotel is needed, fill out every line of the Hotel Info section. The traveler will meet with Saibra or Parker to reserve the hotel so it only needs to be done once.
Check the correct box for each question in the Transportation and Flight Info sections.
In the Description section, indicate on each line whether or not you will be using each item.
Turn in this form filled out at least 2 weeks prior to ANY trip.
Come in within one week of travel to complete a post-travel with any and all receipts or travel advance.
The officer that fills out the traveler info, MUST be traveling and on the players list below.
The Sport Club Office will NOT create professor letters with less than 7 business days notice. NO EXCEPTIONS
Players who have not completed all player forms will not be included in the professor letters until they are turned in.
Please write the legal names legibly of all people traveling. DO NOT print off a roster and staple it to the form.
For out of state travel, be sure to use our approved travel agent, Kate from New Horizons Travel
She can reserve airline tickets, hotels, and rental cars at lower prices.
She is very good at what she does so be sure to use her and give her enough lead time.
Contact her at 970-221-1543
Enterprise and Hertz are the two options for rental vehicles. Use the rate sheet at the Sport Club Office for rate comparisons.
To reserve a vehicle add the information on the travel sheet and let the Sport Club Advisor know that you want to reserve vehicles from a rental company.
15 passenger vans
Van drivers must be 21 years old
12 passenger vans
Van drivers must be 18 years old
Only for trips that require hitches or bus rentals, use Motor Pool rather than Enterprise because:
If vehicle breaks down, much easier to deal with.
Call to get a quote on vehicles then be sure to confirm the reservation.
For bus quotes, call Rob at 970-491-0116
Vehicles with hitches include:
1.5 ton Truck
New Clothing Policy
Beginning this Fall, a new policy regarding clothing orders will be in place.
Clothing/Gear orders may be place
through the following vendors:
C. C. Creations
This will decrease the red tape involved in your end of the paperwork and ours.
You will still be able to order your sport specific gear, but the orders must be placed through one of these vendors.
Sport Club Advisory Board will review and determine sanctions
All University Hearing Board will review/investigate and determine sanctions
Hazing of any kind is
Note: All clubs must abide by the Colorado State University Student Code of Conduct
Ice Hockey (M/W)
Ultimate Frisbee (M/W)
Breakout session to meet with your Advisor!!
Thanks for your attention!
Best of luck to your clubs this season and we look forward to working with you all throughout!
And most importantly, GO RAMS!!
injuries must be reported the Athletic Trainer
WITHIN 24 HOURS
of the injury occuring.