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Emailing Etiquette and Introductions

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by

Katie Behra

on 26 August 2015

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Transcript of Emailing Etiquette and Introductions

What is E-mail Etiquette?
When sending e-mail, what is the proper etiquette?

What
should
you do, and what
shouldn't
you do?
KNOW YOUR AUDIENCE!
What is the difference between
formal
and
informal
writing?

What should be done differently depending on the audience?
Creating a Subject Line
Make sure that subject line is specific, to-the-point, and appropriate for the audience.
Include your name and class period in the subject line.
Starting Your E-mail
E-mail should follow similar format to writing a letter.
ex. "Dear Ms. Behra,"
Emote in your opening.
Try to use the name of your recipient somewhere in the introduction, either in the greeting or in the body of the paragraph.
In e-mails to your teacher, make sure to mention the assignment and class that you are asking about.

Emailing Etiquette and Introductions
In the Body of the E-mail...
Do not use text-speak. Ur bff mite think its fun but i dont LOL :P

DO NOT USE ALL CAPS OR EXCESSIVE EXCLAMATION POINTS!!!

CUPS matter. Capitalization, usage, punctuation, and spelling are your friends.

Use power phrases!
Mind your manners. Make sure you read your email out loud to yourself before you send it. Is there anything there that could be misinterpreted as rude, insensitive, inappropriate, condescending, or demanding?

Are there any grammar, punctuation, etc. errors?

See it from the audience's point of view! Is it the right tone for the audience?
Proofread and Reread your E-mail
Things to definitely NOT do in formal E-mails!
Do not forward jokes, games, or chain letters to your teachers or to your classmates.

If you would be embarrassed to have that information out in the open, it doesn’t belong in an email.

Signatures should have helpful information about you, like your name and grade. CUPS and manners are always important.

What are Power Phrases?
Especially when problem-solving via e-mail, you need to write in a way that makes you seem in-control and proactive.

Examples:

"I know this is a huge disruption to your day and I’m working to get this fixed."

"I’ll keep you updated with this problem."

"If it’s still a no go, can you… That will help me …."

Ending Your E-mail
End on a positive note!
EX. "I look forward to hearing your response!" "Thank you for your time!"

Sign off with your full-name, not a nickname!

Be careful who you reply to when you click SEND!

Do not click REPLY ALL if you don't want everyone on the e-mail list to see your e-mail.

Clicking CC will let the recipient see who else you are e-mailing.

Clicking BCC will hide who else you are e-mailing.
Give it a shot!
Log in to your computers and open up your e-mail account.
You will be sending me an e-mail introducing yourself to me.
Requirements:
Make sure that you have all the parts of a formal e-mail:
Specified Subject Line
Greeting
Two body paragraphs
Paragraph 1:
Introduce yourself to me. What are your hobbies, favorite TV show or music, what you value most, and anything else you wish to share.
Paragraph 2:
Tell me about your educational experiences. How do you learn best? In what areas do you struggle most? What are your biggest educational successes? Give me some specific details!
Ending
End positively
Sign off with full name

E-mail this response to
behrake@my.hiram.edu
behrak@parmacityschools.org
SOURCES:
http://www.livebinders.com/play/play?id=6237
http://www.slideshare.net/elliesimons/email-etiquette-26673915
http://www.coolcatteacher.com/email-etiquette/
Full transcript