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Time Management

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by

Saurav Sharma

on 23 July 2015

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Transcript of Time Management

TiME
MANAGEMENT
Time Management refers to managing time effectively so that the right time is allocated to the right activity.
*Which activity is more important and
how much time should be allocated to the same
*Know which work should be done earlier and which can be done a little later
15-30
Oops !! You've got to fundamentally improve your time management skills.
You must start ASAP…!!!
But the good news is, that you've got a great opportunity to
improve your effectiveness at work, and your long term success!
31-45
You're good at some things, but still there's room for improvement elsewhere. Focus on certain areas, and you'll most likely find that work becomes much less stressful.
46-75
You're managing your time very effectively !!
And maintain this to achieve more positive results and more time for yourself.
This represents that typically 80% of unfocussed effort generates only 20% of results.
The remaining 80% of results are achieved with only 20% of the effort.
80% of your achievements comes from 20% of your work
SELF ASSESSMENT QUESTIONNAIRE
Time Management
Mistakes
Mistake #1
Failing to Keep
a To-Do List
Mistake #2
Not Prioritizing
Mistake #3
Failing to Manage Distractions
Mistake #4
Procrastination
Mistake #5
Taking on too Much
Mistake #6
Thriving on "Busy"
Mistake #7
Not Taking Breaks
STATUTORY REQUEST
GOAL SETTING
Set Motivating Goals
Set Goals
in Writing
M A K E
SCHEDULING
PRIORTISATION
A plan consisting events and activities for performing work or achieving an objective.
To do List
-By keeping a To-Do List, you make sure that your tasks are written down all in one place, so you don't forget anything important.
-To-Do Lists are essential if you're going to beat work overload.
-When you DON'T use To-Do Lists effectively, you'll appear unfocused and unreliable
to the people around you.
-When you DO use them effectively, you'll be much better organized, and you'll be much more reliable.
-You'll experience less stress, safe in the knowledge that you haven't forgotten anything important
-Many people find it helpful to spend, say, 10 minutes at the end of the day, organizing tasks on their To-Do List for the next day.
-To-Do Lists can help you stay on top of important projects and piles of undone tasks or decisions.
-You remember to carry out all necessary tasks.
-You tackle the most important jobs first, and don't waste time on trivial tasks
-You don't get stressed by a large number of unimportant jobs.
To arrange or deal with events or activities in an order depending upon their urgency and importance.
PICKLE JAR THEORY
There once was a professor of philosophy who in front of his class took a large empty jar of pickles and
began to fill it with small rocks.
Then, he asked his students-
"Is the jar full ?"
The students said YES.
The professor then picked up a box of pebbles and poured them into the jar of pickles.
The pebbles rolled into the empty spaces
between the rocks. The teacher asked the students-
“Is the jar full?” They agreed, Yes it is.
The professor picked up a box of sand and poured it into the jar of pickles. Of course, the sand fills all small spaces between pebbles and rocks and the teacher asked again- “Is the jar full?”
The students unanimously answered YES.
Immediately after, the teacher added
water into the jar,
and the water actually filled the spaces between the grains of sand.
And this time the Professor said-
"Now the jar is full."
The Pickle Jar theory states that by first of all focusing on the big, important tasks you need to complete, will leave you with plenty of time to do other smaller, less important activities as well as the things that you enjoy.
The pickle jar theory of time management is based on prioritizing your task list, focusing on the more important aspects and then still allowing room for rest and relaxation.
Effective time management is similar to this pickle jar, if you start with the big, important tasks in your day, then work on smaller tasks and finally fill in small, unimportant tasks then you will find that you can fit in everything you need to do.
MANAGING INTERRUPTIONS
INTERRUPTIONS
Personal Phone Calls
SMS
Personal E-mails
Gtalk Chat
Noise on Office Floor
Uninvited Collegues
Managing your Personal phone calls.
Avoid sending SMS & Chat in office.
Learn to say
Available & Unavailable Time
5 Minutes Rule
PROCRASTINATION
Procrastination is stressful and highly damaging to your productivity – and is often deeply frustrating for your colleagues to deal
The first step in beating it is to recognize that you're doing it
Once you know why you procrastinate then you can plan to get out of this stressful habit.
Reward yourself for getting jobs done, and remind yourself regularly of the serious consequences of not doing those tasks you love to avoid!
SYMPTOMS
Filling your day with low priority tasks from your To Do List.

Reading e-mails several times without starting work on them or deciding what you’re going to do with them.

Sitting down to start a high-priority task, and almost immediately going off to make a cup of coffee.

Leaving an item on your To Do list for a long time, even though you know it's important.

Regularly saying "Yes" to unimportant tasks that others ask you to do, and filling your time with these instead of getting on with the important tasks already on your list.

Waiting for the “right mood” or the “right time” to tackle the important task at hand.
I hope we all will practice what we've learned today
Thank You
TIME
MANAGEMENT
?
SELF
Assessment
What is
TIME
Management
MISTAKES
GOAL
Setting
Scheduling
&
Priortisation
Managing
INTERRUPTIONS
Procrastination
CRUX
Stay Organised
&
Concentrate on Results,
not on being just BUSY..!!
Thank
You
By:
S
aurav
harma
Divya
Full transcript