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EPM - Empowering Sustainable Change

Why strategy matters.

Florian Krueger

on 6 November 2016

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Transcript of EPM - Empowering Sustainable Change

EPM to deliver Business Value
Empowering Sustainable Change through EPM
Florian Krüger
Member of the Troux-Team
EPM is all about Questions that need answers
Business Context
Which processes are mission critical and how do I improve them?
What are my -aligned- project plans?
What are my goals and strategies to achieve them?
Where is the greatest process, or information security risk to my business in context of any transformation?
What is the tech risk of assets planned to touch?
Can I see where I'm investing?
Can I balance Insource vs. Outsource, vs. Cloud?
Do I understand the Opex / Capex challenge?
Change Scenarios
Which projects are planned, or in-flight?
Are they funded and aligned?
Which projects offer the best ROI/Risk profile to the business?
How tightly coupled are processes, apps, data, etc. and what is the impact of change?
Where are the best candidates for IaaS, PaaS & SaaS?
Business Context
Change Scenarios
Bringing it to life!
The Troux View
How To - Explained
What are my aligned app reduction plans by business area?
How do they support my capabilities?
Where do I have gaps, or too many apps?
How can I decomission without hurting my business?
What does my deployment roadmap look like?
Data required
Time required
Less than
weeks to answer 80%
Please get in touch, if you have any questions.
florian.krueger@troux.com, or
Thanks for your attention
We will forever change the way
business' make their decisions
with Trouxs
Rapid Answers Accelerator
To understand
Key Take Aways
London 2012
Strategic Questions
Shift budget from legacy to innovation
Reduce complexity to increase agility
Key Programs
Application Portfolio Management (Part of EPM)
Standards Governance
Existing tools and processes could not scale due to massive global complexity
Expanded and simplified programs with Troux EPM and Standards Applications
“The important measure of efficiency is how much money CIOs can drive from the maintenance side of operations to the discretionary side, to help create new value for the business.”
CIO Robin Johnson
Application Count Down 75%
50/50 Innovation vs. Lights -on Spend with 80% plus going to Opex
30% Cost Reduction
On Legacy Applications
$500M Overall Savings
Dell’s EPM Story
Why - Partially answered by Dell
Enterprise Complexity and sprawl
“After many Acquisitions and siloed development, it’s costing a fortune to keep the lights on.”
“Every time we make a change to a system, we hold our breath because we don’t know how everything is connected.”
Competitive Threats
“The competition runs a leaner IT shop; doing nothing is not an option.”
“Our business partners continue to go around IT for new solutions (BYOD), we need to up-level our game or we are all out of a job!”
Cost and agility
“Planning efforts always fall short; long planning cycles, omitting dependencies and unexpected down-stream impacts. It’s no longer acceptable.”
“Similar business needs continue to drive redundant solutions and applications, we just don’t have visibility on what we already have.
What is EPM then?
Enteprise Portfolio Management
EA Modeling
and Portfolio
BP Analytics and
Data Management
Application Portfolio Management
Enterprise Portfolio Viewpoint
All designed to answer: When? Are we ready yet?
How do you get started? Sizing your approach
Or in more detail
What does Success Mean to you?
Database Engineering improves productivity by 400% via Database Refresh Program
Disaster Averted – EPM Repository Saves the Day!!!
… shifts 10% of IT Budget from Running IT to enabling new Capabilities
… successfully completes phase 1 of rationalization and reduces portfolio by 6% resulting in 4 million DK savings.
Success Planning Phase
How do I rapidly estimate costs of change
What are the impacts of change?
What are my transformation plans and options?
What business areas are affected by information security risks?
What technology
is about to go out of support?
What technology risk does my business have?
What are IT’s plans to mitigate risks?
What are our most critical capabilities?
What are the dependencies?
How good is my data and how do I improve it?
How are my costs
management plans performing?
How do my run and change the business costs compare?
Where are the candidates for taking cost out?
What are the
business and IT plans?
What is the IT landscape by business area?
How is IT supporting the business?
EXTRA TIP: How to create Business Value
2 - Create Sustainable Processes
3 - Publicize Your Results
1 - Understand How Organizations Think
How IT thinks:
IT Assets and Activities
How the business thinks:
Business Capabilities
Capability Map
Aligns IT Portfolio with Business Capabilities
Market and Sell
4 - Recognize Stakeholder Need
(What’s In It For Me!)
5 - Be Flexible
Executives will probably never, ever, use models…
… but they will always need the outputs
Provide what they need in a form that they want it
Recognize EPM is an emerging discipline
People Process Technology
Application Steward
Office of CIO
Analyzes the application portfolio for optimization opportunities
The Business
Owns Applications and Lifecycles
Responsible for enacting projects
Rationalize Portfolios & Demands
Application Value Analysis
Application Rationalization
Standards Fit
Business Priority Alignment
Analyze Transition Roadmaps
Consume deployment roadmaps
Consume usage roadmaps
Ensure Accuracy & Currency of Information
Analyze data quality
Analyze data gaps
Synchronize with current environment
Establish & Publish
Application Inventory
Document Applications
Relate Organizations, Processes
Document costs
Enable Transition Planning
Perform impact analysis
Support business case
Business case for new investments
Existing portfolio impacts, risks and investment scope
Propose Business Demands
Increased value and productivity
Improve Profit margins
Benefits Measured
Manage Application Lifecycles
Manage deployment lifecycles
Manage usage lifecycles (Products, sunset, retired)
Software Support

Centralized enterprise viewpoint
Data accuracy, currency and completeness
Change governance
Integrated application lifecycle management
Analyze applications across multiple dimensions
View application transition roadmaps
Proactively understand the impact of change across the enterprise
Easily involve business stakeholders
Business impacts readily traceable
Support large and diverse user populations with robust permissions management.
Capability Map showing Application Cost and Disposition
What are my business capabilities?
What are my most costly capabilities?
What are my application cost reduction plans by business area?
Data Needs
Application Landscape showing applications by business capability and organisation
How do my applications support business capabilities across my enterprise?
Where do I have application gaps?
Where do I have too many apps?
Where am I planning to decommission?
Data Needs
The 6 reports you must have for Application Rationalisation - In Detail
What questions should I start answering?
The next 6 slides are the top most commonly cited questions and corresponding reports and visualizations from Troux used by customers to manage and optimize their application portfolio.
In each slide we provide a table of the data required to light up the report/visualization – typically this is a very low data payload and relatively swift to collect.
At the end is a consolidated list of required data.
The first application rationalisation project you complete with Troux should address these questions with these reports.
Merge Opportunity Finder with Application Comparison
Do I have multiple applications supporting the same or similar capabilities?
How do those applications compare to each other?
Data Needs
Application deployment roadmap report
How many apps am I planning to retire?
How many new apps are being planned for introduction?
Overall am I reducing applications for a specific functional or business area?
Data Needs
Application Assessment Heatmap
How do my applications support my business?
Where are my most costly or risky applications?
Data Needs
Application Burn-down report (counts and costs over time)
How well have I decommissioned count and cost of apps over time?
How many apps (or how much cost) will I decommission over the coming quarters?
Data Needs
Consolidated Data Requirements
With its heritage in Enterprise Architecture (EA) Troux uses the foundations and principles of EA and applies them to the management discipline of EPM. This approach empowers businesses to analyze and make better decisions across a wide range of operational and transformational initiatives.
Use Cases
Business Centric Use Cases:

Business Goal & Strategy Planning
Business & IT Alignment
Mergers & Acquisitions
Business Architecture
IT Centric Use Cases:

IT Portfolio Analysis, Management & Optimization
Cloud Transformation
Data Center Consolidation
Information Portfolio Management
Investment & Program Management
Solution Architecture Management
Application Portfolio Management
If you are not able to relate any project back to your business value (bottom line results), you have not done your EPM homework right.
Full transcript