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Transcript of Application Letter
Getting your feet
Double click to crop it if necessary
At a glance:
What to include
in an application
Where you saw the advertisment
Why you want to apply
for the job
Any recent work
Your reason for
changing a job
What you can offer
are good at
Include only relevant and necessary information
Use a suitable style which is
formal or semi-formal
Check for spelling
Obviously what you write
in the main body depends
on what the advertisement is
When writing an application letter
the present tense is normally used
BUT the past and future tenses can
also be included.
Past Tense: used to describe
Future Tense: used to tell the
employer what you
intend to do in the
Read the following
1. Where the job was advertised
2. What the writer is doing now
3. Future plans
4. A reference to past work experience
5. Details about the writer's personality
6. A reference to future communication
1> I am writing in response to your advertisement in yesterday’s Student News. I would be grateful if you would consider my application for the vacancy in your Mellieha branch.
2> I am a sixteen-year-old secondary school student and am very interested in this position. When I leave school I plan to study business administration and this would be a perfect opportunity for me to gain some experience.
3Although I have no formal work experience, I have often helped out in the family business, where I would have been responsible for duties such as filing and taking telephone messages.
4>As far as my personality is concerned, I would describe myself as industrious and motivated. I am a sociable person and I enjoy working with others as part of a team. I also believe that I am capable of working alone and able to use my own initiative.
5>If you wish me to attend an interview, I am available at any time. Thank you for considering my application. I look forward to hearing from you.
Informal vs Formal
Read the model application letter and find the formal words / phrases which mean the same as the informal ones below.
-I haven't got any
-done things like
-answering the phone
-as for what I'm really like
-if you want
-can't wait to hear
The letter above is
not a suitable letter of
application. Correct it!
There are nine
- unnecessary words
- missing words
- language too informal
- wrong word order
- wrong tense
- punctuation problems
- incorrect salutation
I write this letter to apply for the job I saw advertised somewhere.
I have always wanted doing this job since I was little boy. I always like to watch films on TV and dream that one day I will work at an office. It sounds really cool and I'm sure that you are a great boss! There is and another reason why I want this job because when I leave school I want to be a manager, and it would be good experience for me. I would also like to know how much is the salary in order to plan my holidays for the summer. Please let me know if I get the job. I can't wait!
The letter has other problems! Read and say if the writer effectively:
1. mentions the reason for writing.
2. says where he saw the job advertised
3. mentions the type of job he is applying for
4. separates his writing into paragraphs
5. includes only relevant information
6. says what he is doing now
7. mentions relevant experience
8. mentions academic qualifications
9. refers to personal qualities
10. links his ideas with appropriate linking words and phrases
11. summarises the points in the main body
12. thanks the person for considering his application
13. asks the person to consider him for the job
14. mentions the possibility of further communication
15. uses appropriate language
- If you
know the name of the person
you are writing to start the letter with
Dear Mr Borg or Ms Borg
- If you
don’t know the name of the person
you are writing to, start your letter with
Dear Sir or Dear Madam
- If you
don’t know if they are male or female
Dear Sir or Madam or To Whom It May Concern
The first paragraph:
should state clearly
you are writing and
you saw the job advertised.
1. Where you saw the post
2. The name of the job you are
3. The reasons for writing.
1. I would like to apply for the post of ... as advertised in today's issue of …
2. With reference to your advertisement in ... on ..., I am writing to apply for the position of...
The main body (1):
1. What you are doing right now,
2. Any work experience,
3. Academic qualifications,
4. Personal qualities which make you
suitable and ideal for the job.
qualifications and experience
. Make sure the information you give is
to the job that you are applying for.
1. As you can see from my CV, I have worked in such a position for five years. During this time I have gained important experience in ...
2. I am currently a student at …….. studying ........ I am due to graduate in....... Although I have been studying full time, I have had a number of summer jobs which have helped me to gain experience in ...
3. My experience over the past two years has been at the managerial level, where I have had responsibility for ...
4. I have the following qualifications in ……
why you believe you are suited
to the job and
what you can offer the company
. If you are already employed say why you wish to change you current job. Do not criticise you current employer.
1. I am currently working as a receptionist in ...The reason for my seeking a new position is that I wish to pursue a secretarial career. Unfortunately, there are no openings for advancement in my present employment.
2. For the last two years I have been working as a receptionist in ...Unfortunately the company is moving its main offices overseas and I have therefore decided to look for a new position. I believe that the experience I have gained in ... has given me the qualities you are looking for ...
3. I believe I would be an asset to your company. I will be able to bring with me my experience of ... which I believe would be useful in this position ...
4. I feel that my ability to ... will help/enable me to ...
You need to "sell yourself" without appearing conceited. Be direct and clear.
1. Summarise the points in
the main paragraph.
2. Thank the person for
considering your application,
3. Mention the fact that you are
eagerly awaiting a reply.
• Conclusion: It should tell the person reading the letter when you are available for an interview and how to contact you.
1. I am available for interview at any time and I can be contacted at/on ...
2. I am available for an interview at any time but would appreciate two days’ notice. I can be contacted on/at ...
3. As requested in the advertisement, I am enclosing a copy of my resume together with a recent photograph.
4. I look forward to meeting with you to discuss my application further. I am available ... and can be contacted on/at ...
• Always finish of your letter with:
1. Thank you for considering my application. I look forward to hearing from/meeting you soon.
2. Thank you for considering my application. I look forward to hearing from you at your earliest convenience.
Know all the facts
before you start writing the letter. Facts such as
where and when
the object was bought, or where the service was paid for. Also record any reference numbers or invoice number of any receipt/s.
Get straight to the point
and give all the important information clearly.
3. Say what
you want the company or person to take and by when you want this action to happen.
Check your letter
for spelling and grammatical mistakes.
- The introduction should contain
only the issue or problem encountered
- Include all
about your purchase, including the
date and place
where you made the purchase or bought the service and any
you can give about the product or service.
I am writing to complain about…
I wish to express my dissatisfaction with…
I'm writing to express my dissatisfaction with your product/service…
Unfortunately, your product has not performed well because of…
The service was inadequate because…
I am disappointed because…
• The body should be about
giving more details
- Why was the product unsatisfactory?
- What could have been better about the service received?
- Why was the sale assistant rude?
You can also say why you wanted the product and what the consequences of not getting the product were.
- If you are complaining about a service say why the service was disappointing, what could have been better about it, what you were doing or why you had bought that service.
• The Conclusion should be about
what your expectations are.
What do you want to happen now,
what are you expecting?
I would like to have a full refund…
I would like a replacement for ________...
I would like a voucher…
To resolve the problem, I would appreciate it if you could…
• You can also give the company you are complaining to t
he option to decide for itself what it wants to do
. Make sure that the time you give provide is reasonable. A week or two is usually enough. You can use phrases such as:
- Please let me know as soon as possible what action you propose to take…
- Give the company a time frame for what you want to happen.
- I expect to receive an answer/ replacement item from you in the next _______ days /weeks.
- I look forward to your reply and a resolution to my problem, and will wait until ____________...