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Time Management

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Quitterie des Monstiers

on 14 March 2016

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Transcript of Time Management

Aspirational culture
Welcome to 2013
4th generation TM
First things first
Creating effective environment
Tasks organization
Quitterie des Monstiers
Time management
Time ?
“Time is what clocks measure" Sir Newton
"Something you need to make your own...... cause ain't winning it !"
Managing
time

Wikipedia's definition
“the act or process of planning and
exercising conscious control over the amount of time spent on specific activities, especially to increase effectiveness, efficiency or productivity”.
Time Management is
John Lennon
?
?
The key is in not spending time, but in investing it.”
Stephen Covey
So how do we do that?

Because it’s not enough
to be busy,
the question is.....


what are we busy about?
The goal is to become aware of
how we use our time as one
resource in organizing,
prioritizing, and succeeding
in our work
in the context of competing
activities of friends, work,
family, sport, fun, etc.
Developing time management
skills is too...
Time management may be
aided by a range of skills,
tools, and techniques used to
accomplish specific tasks,
projects and goals
complying with a due date.
This includes:
planning
allocating
setting goals
delegation
analysis of time spent
monitoring
organizing
scheduling
prioritizing.
The biggest and most destructive myth in time management
is that you can get everything done if only you follow the
right system, use the right to-do list, or process your tasks
in the right way.
Choosing what we are going
to ignore may well represent
the most important,
most strategic time-management
decision of all.
Because of the changes we are living,
General Organization MUST now be included in the domain of Time Management.
If a CEO is going to drive a strategy through an organization,
the organization needs to build its daily actions around that strategy.
Individual time management and organizational
time management NEED to intersect.
"Aspirational Culture" is the way we want to work together as an organization, it's defining the organization's "personality," understand the unwritten rules of our behavior”.
Societal evolution happens when people organize for the common good.
Organizations become more effective by associating the right people.
The work we do is multiplied exponentially.
Ain't better time management....
Time management is no longer a “calendar/to do list/comply with due date” scenario. This approach is a blueprint for keeping leadership focused in the right place.....on leadership (people), not management (process).....
People run processes….
First order of business
should NOT to be choosing our
destination port !
It's all about the crewmembers
having shared values
and about how we're going
to work together
on the ship...
Best time management
starts with WHO
then WHAT.
To be efficient, we need to focus first in producing the RIGHT RESULTS, not on HOW we do our work.
We must understand WHERE we spend our time, and WHY it is spent there.
Habit #3
Time-management practices have evolved:

creating checklists and notes (first generation)
Scheduling and calendaring (second generation)
Prioritization on important work (third generation
Realization that the issue is not to manage time, but to "manage ourselves.”
Quadrant I are reactions to problems that could have been prevented and work to spend time in Quadrant II
Is our time driven by crisis management ?
Are we burned out by crisis management
to the point that we can only escape by killing time in Q4?
Effectiveness has to do with how much is accomplished with the input we provide.
Other input , that Covey calls "stewardship delegation," which is delegating to others based on "results" as opposed to "methods.
Delegation is not exclusively
for "managers."
It is a way for each of us to increase our personal effectiveness.
"Get Organized" : paperwork and task triage

"Protect Your Time" : insulate, isolate, delegate

"Achieve through Goal Focus" : motivational emphasis

"Recover from Bad Time Habits" procrastination, addiction to our cell, TV,...
Remember you need to:
Management of the list can take over from implementing it.

This could lead to procrastination by prolonging the planning activity.

Or "analysis paralysis"

Put the most unpleasant one first

Listing routine tasks wastes time
Tips
Remain flexible
If some time is not regularly spent on achieving long-range goals, the individual may get stuck in a perpetual holding pattern on short-term plan.
There are many tools available on the market, and once you have define all of the above, you are able to pick one that suits your needs:
Time Management Systems
Software applications
Time management systems give employers insights into their workforce, allowing them to see, plan and manage employees' time. Doing so allows employers to control labor costs and increase productivity
Modern task list applications may have built-in support and multiple methods of filtering and ordering the list of tasks, and may allow one to associate arbitrarily long notes for each task.
Hope you had a good
and managed time…..

Don't overdo it!
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Full transcript