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Developing a Barangay Information System for Barangay PaangB

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Alain Medel

on 23 March 2015

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Transcript of Developing a Barangay Information System for Barangay PaangB

CHAPTER V
SUMMARY OF FINDINGS,CONCLUSIONS AND RECOMMENDATION

5.1 Summary
The proponents successfully completed the objectives of this study; the citizen information can be accessed by the users through kiosk using the biometrics,also can print barangay clearance for fast transaction and also include history of the past transaction of all the requestor in order to monitor the citizen. The limitation of the system is cannot generate CTC no. because only the barangay official can provide the CTC no. for the barangay clearance.


CHAPTER I
BACKGROUND OF THE STUDY AND ITS SETTING

In Barangay Paang-Bundok requesting a Barangay Clearance is a sure hassle, because it takes too much time just to generate a single Clearance for a certain person, plus it is open to human errors like typographical errors and different kind of errors. So in order to solve this problem the proponents decided to conduct a research which will enhance the current system of the said Barangay. The system will put a specific format of the Barangay Clearance so that they will be just typing the name, address and the purpose of the person that is applying for the Barangay Clearance.
STATEMENT OF THE PROBLEM

General objective:

To develop citizen information for Barangay PaangBundok using Biometrics that will lessen the possible errors in searching the particular citizen information and it can generate automatic Barangay Clearance, lessening the time required on requesting the Clearance and more accurate information of the requestor. Effective immediately, ensure that no data is lost to system errors by making a back-up of all files.

Developing a Barangay Information System for Barangay PaangBundok with KIOSK using Biometrics
The method used in research is descriptive that cycles the following flow:
o Strategy and Planning
o Requirement Analysis
o Design
o Development
o Deployment
o Operation and Maintenance
The total number of the respondents is computed using the Slovin’s Formula and it is composed of the citizen of Barangay PaangBundok.
Based in the analysis data, the findings were as follows:
From the analysis of data results from previous chapter, the following findings and summarize are as follows:
Questionnaire for User
CHAPTER IV
PRESENTATION, ANALYSIS AND INTERPRETATION OF DATA

5.1.1. Functionality- It has a result of 4.80 in overall rating of each questions with the interpretation of Very Functionalfor the“Developing a Barangay Information System for Barangay PaangBundok with KIOSK using Biometrics”.

5.1.2. Reliability- It has a result of 4.34 in overall rating of each questions with the interpretation of Good Reliability which stated the “Developing a Barangay Information System for Barangay PaangBundok with KIOSK using Biometrics” was capable to display citizen information immediately and can print barangay clearance for fast and reliable transaction

5.1.3. Usability- It has a result of 4.53 in overall rating of each questions with the interpretation of Excellent Usability which stated “Developing a Barangay Information System for Barangay PaangBundok with KIOSK using Biometrics” that the system is user-friendly.

5.1.4. Maintainability- It has a result of 3.73 in overall rating of each questions with the interpretation of Good to the maintainability which stated the “Developing a Barangay Information System for Barangay PaangBundok with KIOSK using Biometrics Android” future programmers can easily adopt the system.

As illustrated all in all, the category 5 Functionality got a highest with a 4.80 average mean in overall rating results of each questions with the interpretation of Excellent to the Portability of the “Developing a Barangay Information System for Barangay PaangBundok with KIOSK using Biometrics”.

5.2 Conclusion

The researchers conclude that the CitizenInformation System with kiosk using Biometricswill lessen the task of the barangay official in creating a barangay clearance for the citizen of barangay BaangBundok. The system can also view the history of the citizen transaction in getting a barangay clearance. By the use of the system, the barangay PaangBundok will have a fast and reliable releasing of barangay clerance. Based on the result of the researchers’ survey, most of respondents agreed the used Barangay Information System for Barangay PaangBundok with KIOSK using Biometrics

5.3 Recommendation
Based on the findings and conclusions made, the following recommendations were provided by the researchers:

 Inventory System for material used
 Attendance for the barangay officials
 Payroll for the barangay officials
 History of projects made
 Detailed blotter report

Questionnaire for Technical Expert
Figure 4.1.Functionality Graph


In design question 1.1, it has a weighted mean of 4.16 with the interpretation of Good Functionality. In design question 1.2, the weighted mean was 4.62 with the interpretation of Very Functional. The average mean of Functionality is 4.80 with the interpretation of Very Functional.

In Functionality question 1.1 as shown in this graph, range 5 gets the highest ratings. It has a frequency of 27 respondents out of 30. It has an average of 63 percent. Next is range. It has 3 respondents with an average of 26 percent. In category 3, it has 0 respondents and average of 0 percent. And the lowest is range 1 and 2 with 0 percent. The weighted mean is 4.16.
In Functionality question 1.2 as shown in this graph, category 5 gets the highest ratings. It has a frequency of 25 respondents. It has an average of 83 percent. Next is category 4. It has 3 respondents with an average of 11 percent. In category 3, it has 0 respondents and average of 0 percent. And the lowest is category 1 and 2 with 0 percent. The weighted mean is 4.80.
Figure 4.2.Reliability graph
In reliability question 2.1 as shown in this graph, category 4 gets the highest ratings. It has a frequency of 12 respondents. It has an average of 40 percent. Next is category 5. It has 8 respondents with an average of 26 percent. In category 3, it has 9 respondents and average of 30 percent. And the lowest is category 1 and 2 with 0 percent. The weighted mean is 4.02.
In reliability question 2.2 as shown in this graph, category 5 gets the highest ratings. It has a frequency of 20 respondents. It has an average of 66 percent. Next is category 4. It has 4 respondents with an average of 13 percent. In category 3, it has 6 respondents and average of 20 percent. And the lowest is category 1 and 2 with 0 percent. The weighted mean is 4.71.
In reliability question 2.3 as shown in this graph, category 4 gets the highest ratings. It has a frequency of 14 respondents. It has an average of 46 percent. Next is category 5. It has 12 respondents with an average of 40 percent. In category 3, it has 9 respondents and average of 13 percent. And the lowest is category 1 and 2 with 0 percent. The weighted mean is 4.3.
In reliability question 2.1, it has a weighted mean of 4.02 with the interpretation of Good Reliability. In question 2.2, the weighted mean was 4.71 with the interpretation of Very Reliable. In question 2.3, the weighted mean was 4.3 with the interpretation of Good Reliability .The average mean of Reliability is 4.34 with the interpretation of Good Reliability.


Figure 4.3.Usability Graph
In usability question 3.1 as shown in this graph, category 5 gets the highest ratings. It has a frequency of 26 respondents. It has an average of 86 percent. Next is category 4. It has 3 respondents with an average of 10 percent. In category 3, it has 1 respondents and average of 3 percent. And the lowest is category 1 and 2 with 0 percent. The weighted mean is 4.87.


In usability question 3.2 as shown in this graph, categories 5 and 4 get the highest ratings. It has a frequency of 15 respondents. It has an average of 50 percent. And the lowest is category 1, 2 and 3 with 0 percent. The weighted mean is 4.
In usability question 3.3 as shown in this graph, category 5 gets the highest ratings. It has a frequency of 23 respondents. It has an average of 76 percent. Next is category 4. It has 3 respondents with an average of 10 percent. In category 3, it has 4 respondents and average of 13 percent. And the lowest is category 1 and 2 with 0 percent. The weighted mean is 4.72.
In usability question 2.1, it has a weighted mean of 4.87 with the interpretation of Excellent Usability. In question 3.2, the weighted mean was 4 with the interpretation of Very Usable. In question 3.3, the weighted mean was 4.72 with the interpretation of Excellent Usability. The average mean of Usability is 4.53 with the interpretation of Excellent Usability.
Figure 4.4. Maintainability Graph
In Maintainability question 4.1 as shown in this graph, category 5 gets the highest ratings. It has a frequency of 19 respondents. It has an average of 63 percent. Next is category 4. It has 4 respondents with an average of 13 percent. In category 3, it has 7 respondents and average of 23 percent. And the lowest is category 1 and 2 with 0 percent. The weighted mean is 4.72.
In Maintainability question 4.2 as shown in this graph, category 3 gets the highest ratings. It has a frequency of 18 respondents. Next is category 5. It has 10 respondents with an average of 33 percent. In category 4, it has 2 respondents and average of 6percent. And the lowest is category 1 and 2 with 0 percent. The weighted mean is 3.08.
In Maintainability question 4.3 as shown in this graph, category 3 gets the highest ratings. It has a frequency of 22 respondents. It has an average of 74percent. Next is category 5. It has 4 respondents with an average of 13 percent. In category 4, it has 2respondents and average of 6 percent. And the lowest is category 1 and 2 with 0 percent. The weighted mean is 3.4.
In Maintainability question 4.1, it has a weighted mean of 4.72 with the interpretation of Very Maintainable. In question 4.2, the weighted mean was 3.08 with the interpretation of Maintainable. In question 4.3, the weighted mean was 3.4with the interpretation of Maintainable. The average mean of Maintainability is 3.73 with the interpretation of Good Maintainability.


In this figure 1.0 the citizen can see the kiosk and it will need the citizen’s fingerprint to work. The citizen need to register in the biometrics in order to have an account 1.1 after scanning the citizen can see the information that been encoded in figure. In figure 1.2the Citizen can fill up the form for the purpose and the remarks for the barangay clearance because not all the purposes and remarks are the same. In figure 1.3 the barangay official now can provide the CTC no. for the barangay clearance because the CTC no is only provided by the Official from the barangay. In figure 1.4 the citizen can now have the barangay clearance that will not wait for a long time. And in figure 1.5 the citizen can log the Biometrics again if he wants or another user will come.
Specific objective:

1. To develop a system that will lessen barangay official task typing the person information’s about his/her Barangay Clearance.

-User needs the information for the new applicant and for old applicant the user will just scan their thumb on the biometrics then type the purpose and remarks then print their Barangay Clearance.

2. To create a system that will eliminate possible human errors by entering the information about the persons Barangay Clearance by hand.

-To have an accurate information about the requestor using Biometrics.



3. To generate a system that will have a fast and reliable releasing of Barangay Clearance with authentication.

-Automated printing and with the biometrics the Barangay Clearance will release quickly for the requestor.

4. To create a record backups.

-To have the history of a particular citizen.

5. To create a system that will easily trace the house of the citizen in the barangay.

- To have a map locator of that particular citizen in the Barangay
.
6. To evaluate the system in terms of the following:
a. Functionality
b. Reliability
c. Usability
d. Maintainability

Scope and Limitation of the Study:

The proposed system provides barangay Paang Bundok two dimensional map to see the whole area of the barangay. It provides citizen information form including blotter for the barangay official to have information of a particular citizen who has a past record or transaction. Also include automatic printing of the Barangay Clearance to have a fast, reliable transaction and releasing of Barangay Clearance with authentication. Also create Registration form for the new citizen permitted to have the citizen information that the system need to process the barangay clearance. It has search form for the user to easily see the citizen record and provides history for the citizen past request of the Barangay Clearance. Also the proposed system has an inventory report for all the supplies in the barangay.
The limitations of the proposed system is cannot generate a barangay clearance to an unregistered requestor because the requestor has no record yet in the system so the requestor needs to fill up the form.The system cannot serve a multiple person at a time because the system is only suitable for one person at a time.The system will not have an online update because it’s a LAN base system. The other users cannot able to view the information of the citizen because we need to secure the information of a particular citizen only the barangay officials that are in charge can view the information of the citizen.The system cannot generate the particular CTC no. for the Barangay Clearance.
CHAPTER II
Review of Related Literature and Studies

FOREIGN STUDIES


A DRAFT REPORT from DHS Emerging Applications and Technology

Automatic identification technologies like BIOMETRICS have valuable uses, especially in connection with tracking things for purposes such as inventory management. BIOMETRICS is particularly useful where it can be embedded within an object, such as a shipping container. There appear to be specific, narrowly defined situations in which BIOMETRICS is appropriate for human identification. Miners or fire-fighters might be appropriately identified using BIOMETRICS because speed of identification is at a premium in dangerous situations and the need to verify the connection between a card and bearer is low. But for other applications related to human beings, BIOMETRICS appears to offer little benefit when compared to the consequences it brings for privacy and data integrity. Instead, it increases risks to personal privacy and security, with no commensurate benefit for performance or national security. Most difficult and troubling is the situation in which BIOMETRICS is ostensibly used for tracking objects (medicine containers, for example), but can be in fact used for monitoring human behavior. These types of uses are still being explored and remain difficult to predict. For these reasons, we recommend that BIOMETRICS be disfavored for identifying and tracking human beings. When DHS does choose to use BIOMETRICS to identify and track individuals, we recommend the implementation of the specific security and privacy safeguards described herein.

LOCAL LITERATURE

SWEEP BARANGAY CONNECT

Victor T. Hernandez (2010) said that nowadays, during the rising popularity of automation and advancement in technology, one of the most basic components of our government is unfortunately left behind: the Barangay unit. Every aspect of the Barangay’s processes and services are still done manually: from filing and recording a complaint, checking the records before releasing a barangay clearance, to filing records of incidents that happen in the barangay. This somehow obsolete method of filing records and complaints presented several problems. In most barangays, records were kept in logbooks which could either damaged or get lost. Logbooks also make it difficult to search specific report or record. Skimming through several logbooks for a certain report can be tedious and takes a lot of time. This will slow down proceedings, investigations, and inquiries that need the production of that information. Security and integrity of the information also present another set of problems. It is difficult to keep track of redundant record or even update the proceedings of a case. Also, logbooks can be easily taken out of the office or rip off pages without anyone noticing it. Victor also said that one solution seen to minimize these problems is the automation of barangay processes. This will improve the efficiency of filing reports and complaints in the barangay level. Storing barangay information in a central database allows for easy storing and updating of records. Retrieval of records will also be faster, translating to faster transaction time. With the records readily available in the server, this will allow concerned government agencies to gather data for planning and development. Furthermore, automation reduces the use of paper.

LOCAL STUDIES

The Barangay Clearance Application System (BCAS)

In this study Marvin Samiento (2008) stated that the Barangay Clearance Application System (BCAS) is one of Barangay Application Systems that will enable the barangays to process, print and store all applications for barangay clearance in a fast and most efficient way. It was developed originally for the Barangay Net Alliance and first implemented in select pilot barangays in Cebu City. The system is one of the e-Barangay services that are offered free to the barangays. The barangays counterpart is to provide computer unit, a web camera, and printer as well as the cost of a two day training to help them in the use and upkeep of the system. The BCAS enables the barangays to process a computerized barangay clearance in a fast and efficient manner. Printed certificates, containing pertinent data and photograph of the applicant will be processed automatically. In addition, the information is stored in a database for storage and retrieval. The database is web enabled so the BCAS can be used to cross check whether applicants have records in other barangays. This feature will be activated once all databases from barangays are linked to the Internet.

CHAPTER III
RESEARCH AND METHODOLOGY

Research Method Used

Basically, a manual information system is one that does not rely on any computerized systems and a computer-based information system does. A manual-based system will see information recorded and kept in different ways such as in files in paper form. Whereas a computer based information system will see data stored on various computer programs including on databases, Word documents, Excel etc.

Development of Barangay PaangBundok Citizen Information using KIOSKis designed to help barangay paangbundok carry out its day-to-day operations. The researchers also conducted surveys to the citizen around Barangay PaangBundokby providing questionnaires that will be used to support and justify the objectives of the study. Computer-based systems are generally considered to be more popular with the developments in information technology. There are still those who continue to use manual systems though, perhaps as a matter of financial constraints or it may simply be more suitable for their type of industry.

Barangay PaangBundok manual-based information system is generally considered to be cheaper than a computer-based system; however it may contribute to lower levels of staff productivity. In addition, having data stores manually in boxes or files is not very environmentally-friendly and this could leave the barangay documents at risk if a fire broke out for example as there would be no back up.

Development of Barangay PaangBundok Citizen Information using KIOSKis designed to help barangay paangbundok carry out its day-to-day operations. The researchers also conducted surveys to the citizen around Barangay PaangBundokby providing questionnaires that will be used to support and justify the objectives of the study. Computer-based systems are generally considered to be more popular with the developments in information technology. There are still those who continue to use manual systems though, perhaps as a matter of financial constraints or it may simply be more suitable for their type of industry.

Barangay PaangBundok manual-based information system is generally considered to be cheaper than a computer-based system; however it may contribute to lower levels of staff productivity. In addition, having data stores manually in boxes or files is not very environmentally-friendly and this could leave the barangay documents at risk if a fire broke out for example as there would be no back up.

The proposed computer-based information system is more cost effective and efficient than a manual system. It speeds up operations and can back up important information at the touch of a button. It is however expensive to set up and may need to be maintained by IT technical support advisors on a regular basis.

The researchers have used the descriptive survey because this study provides the process of gathering, recording, analyzing and tabulating data for a Development of Barangay Paang Bundok Citizen information using KIOSK.


System Development Life Cycle
Figure 3. Project Management Frameworks
3.1 Strategy and Planning
The researchers planned a strategic way for the benefits of Barangay PaangBundok. First, they gathered information and conducted an interview to seek permission for the implementation of the proposed system. They get the history of the institution and existing problem about the process of their citizen information system.

3.2 Requirement Analysis
After the researchers gathered all information needed in Barangay PaangBundok, they analyzed the system in developing new model from the existing system of the barangay. The researchers construct new idea in developing new system based on the gathered data, problems that will find solution on accessing citizen records manually. They reviewed well all the necessary requirements to meet the desired idea for the new system to be developed.

3.3 Design
The researchers considered productive a fast and reliable system by the way it will work. They create the system in accordance to Barangay PaangBundok Citizen Information. The requirement specifications from first phase are studied in these phase and system design is prepared. The purpose of the system design is to create a technical solution that satisfies the functional requirements for the system of Barangay PaangBundok.

3.4 Development
In this phase, the proponents develop the system. It includes the encoding of the program using visual studio. They identify all the problems throughout the phase and fix it.

3.5 Deployment
In this phase, the system was implemented. They also start testing it, explain how to use or operate the system. It also includes the maintaining all solutions that fixed all the problems

3.6 Operation and Maintenance
In this phase, they maintained the system’s availability and performance in executing the work for which it was designed is maintained.

Statistical Tools
The respondents were randomly selected through stratified sampling technique, the Slovin’s Formula. A strategy for selecting samples in such a way that specific sub-groups will have a sufficient number of representatives within the sample to provide sample numbers for sub-analysis, the respondents were randomly selected citizen fromBarangayPaangBundok, in order to represent equally (Barangay PaangBundok Citizen – 7000) Slovin’s randomization formula was used in the sample size, thus the formula expressed.

n = N / (1 + N e2)
where:
n = Number of samples
N = Total population
e = Error tolerance
Since the total population of all citizen of Barangay PaangBundok is 7000 with 25% margin of error, the following computation where done:

n = N / (1 + N e2)
= 7000 / (1 + 7000 * .252 )
= 7000 / 437.56
=15.96
= 16 sample size
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