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FERPA

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Halley leta-pombo

on 14 October 2013

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Transcript of FERPA

FERPA
Family Education Rights and Privacy Act

Perry Brents, Michael Reed, & Halley Leta-Pombo
MTEP653/Assessment and Evaluation
October 13, 2013
Jaime Januse

Even when information is part of a student’s records and therefore covered by FERPA, the law provides several exceptions that permit appropriate communications under circumstances in which the student or others may be at risk of harm. For example, FERPA expressly permits the disclosure of information from a student’s records “…to appropriate parties in connection with an emergency if knowledge of the information is necessary to protect the health or safety of the student or other individuals.”

http://www.insidehighered.com/views/2007/08/07/ferpa#ixzz2hb9XmKv3 Inside Higher Ed
Policies need to be established
Documentation is very important
Most documentation is done digitally via online recording
Parent or guardian access to students’ records
Access requires secure login including user name and password
FERPA applies to all education records in the possession of a school district.
The is no requirement in the law that "education records" be part of the permanent school record or the early intervention record. If they are for purposes of consultation, that alone may take them out of the education records exception.

FERPA
FERPA
Changes to Process for Documenting Assessments
Changes in Observation
Policies need to be in place for who can view student’s records
No 3rd party information sharing
Parental rights
Student rights

The Importance of Interventions
Intervention is important because it allows teachers to employee strategies for addressing student needs such as when a student is falling behind academically or has behavioral issues in class.
Teachers employ intervention strategies during the course of the school day to either help redirect behavior, focus attention, or to help with school work.
Intervention strategies comes in many different forms.

The Importance of Documenting Assessments, Observations, and Interventions
Monitoring and Evaluation are necessary tools in ensuring and determining school effectiveness. Pupils would not benefit much from a system of education unless there was some form of evaluation aimed at assessing pupil performance levels at different stages in their school career.
Legitimate interests in student development have also motivated concerns for privacy. Under ordinary circumstances, according college students a measure of privacy -- even (or perhaps especially) from their own parents -- can without question help their development into independent, autonomous adults. FERPA itself actually reflects this period of transition by shifting primary legal control of the student’s records from parents to the student once the student attends a college or university.

The Importance of Documenting Assessments, Observations, and Interventions
Assessments, Observations, and interventions are important components to student records because they allow teachers to communicate student progress, manage teaching strategies, and follow the student over time.
Appropriate communications about student records to those with legitimate interests is authorized by FERPA.
FERPA does not permit indiscriminate disclosures of personal information, but it does set a fairly low threshold of good faith for determining when disclosures are needed to protect health or safety, what disclosures are appropriate, and to whom they may be made.
FERPA also permits disclosures of any information about a student to other college officials with legitimate interests in the information or to the parents of that student if he or she is their dependent for tax purposes; of information regarding the results of certain student conduct proceedings involving violence to the general public; and of any relevant information to other schools where a student seeks or intends to enroll.

Importance of Documenting Assessments, Observations, and Interventions
Documenting assessments, observations, and intervention are an ongoing and integral part of the teaching and learning process. Through this process schools are able to provide easy-to-understand reports to parents about individual student learning outcomes.
The type of assessment and report varies at different times during a student's school life. Formal reporting to parents will does occur and typically, parents are encouraged to discuss their children's progress and needs with teachers per FERPA.
References
U.S. Department of Education. (2012). Family educational rights and privacy act (FERPA). Retrieved from http://www2.ed.gov/policy/gen/guid/fpco/ferpa/index.html
Tribbensee, N. & McDonald, J. (2007). FERPA allows more than you may realize. Retrieved from http//www.insidehighered/views/2007/08/07/ferpa
Carpenter, M. (2003). Educational intervention Strategies. Retrieved from http://www.ehow.com/info_7886403_educational-intervention-strategies.html#ixzz2hbAnp2VU
Hillsborough County Public Schools. (2012). Standard 4: Documenting and using results. Retrieved from http://accreditation.mysdhc.org/standards/S27D4D8FC-27D91176?plugin=RWD&templates=RWD&printversion=2

Ethical challenges related to assessment because of FERPA
Information can be disclosed to 3rd parties such as...

◦School officials with legitimate educational interest
◦ Other schools to which a student is transferring
◦ Specified officials for audit or evaluation purposes
◦ Appropriate parties in connection with financial aid to a student
◦ Organizations conducting certain studies for or on behalf of the school
◦ Accrediting organizations
◦ To comply with a judicial order or lawfully issued subpoena
◦ Appropriate officials in cases of health and safety emergencies and State and local authorities, within a juvenile justice system, pursuant to specific State law.
Ethical challenges related to assessment because of FERPA
Assessment Results
Respecting Student Privacy
What not to do in the classroom
Full transcript