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HD190 Group Community Project

Mock After-School Music Program for Kindergartners

Anna Yi

on 12 December 2012

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Transcript of HD190 Group Community Project

Summary ... Risks ... Benefits ... By Jesse Cravens
Monica Duran
Mimi Tiet
Anna Yi WHAT: WHO: WHERE & WHEN: Creative expression and imagination is something our nation has been built on. However, our society today is trying it’s hardest to take away these virtues from our children. Schools are trying harder each year to put a focus solely on academics rather than creative arts. Our community’s greatest need is to give our new generation of children the access to this creation and imagination. Our focus is to provide a before-school and after-school program called Music 4 Me that focuses on these needs through music. Through the process of crafting instruments with the most basic of materials and through the experience of playing with a variety of musical instruments such as percussion, string, brass, woodwind, and even vocals, children will gain a greater appreciation of music and learn about music history, while also finding their creative inner selves. Specifically we will be focusing on Kindergarten because many of them are making the difficult transition from a creative arts enriched preschool program to a highly academic kindergarten environment. Working with participating school districts Music 4 Me is a 12 week program that meets for 1 hour, before school or after school Monday-Friday. The program is a non-profit, school-based organization. Since our nation has put aside any emphasis on music education and many other arts, one of the biggest concerns of art programs is the funding/expense. Since our program will receive little to no funding by the state and federal government, we will have to charge students to be enrolled in our program. The fee that is attached with our program can cause the most needing children to be left out. Another possible negative outcome is that children can grow to become detached from academics and more focused on music. Although this is more of a concern for adolescence and teenagers, some people believe this could also be the case for children. CHILD: There is much research that praises the use of music education in early childhood settings. It boosts brainpower, improves memory, helps develop social skills, teaches patience, helps with fine-motor and gross-motor skills, and is an overall great learning experience. We believe that children should have a healthy balance of academics and art, and that this program will foster the needs of creativity of many children. FAMILY: Music 4 Me will help parents who commute or those who need to drop their children off earlier than normal school hours and want them in a safe, nurturing, and enriching environment. It will provide an opportunity for parents who have the time to volunteer to be a part of a fun, learning environment with their children and share their knowledge and expertise. COMMUNITY: The community can be a source for volunteers and donations. This helping community will have an opportunity to make a different in our children’s education. They are not just volunteers and donators, but also mentors that can help improve the lives of young children. The “It takes a village to raise a child” mentality builds a great sense of community and is the glue that can hold our society together. Timeline ... There will be a lot of information that we will need to gather to make our project a successful one. To start off, we will need to figure where we would hire the instructor from, along with the qualifications that will be needed to teach the program. Next we will need to know where our program will be held, how many children will participate, and how often will it be held. Finally, we will have to determine a stable source of funding that will allow us to fulfill our objectives and satisfy the needs of both children and their parents alike. Here is an implementation timeline for our program Music 4 Me:

07/15/13 – 08/15/13* (1 month):
Create job descriptions and post job listings and recruit for volunteers. *Volunteer recruitment will be continuous.

08/01/13 – 09/15/13* (6 weeks):
Initial enrollment period. *However parents will be able to enroll at any time throughout the year if space is available.

08/01/13 - 08/15/13 (2 weeks):
Create a more finalized budget.

08/15/13 – 08/30/13 (2 weeks):
Hiring of staff (sending and receiving of offer letters and employee paperwork). Notify volunteers of acceptance and work schedule.

09/06/13 – 09/27/13 (3 weeks):
Training period for Staff and Volunteers

Orientation Final staff meeting and orientation before program begins.

Program Start Date Program is tentatively scheduled to start on September 30th, 2013. MUSIC 4 ME
TIMELINE FOR A START DATE OF SEPTEMBER 30th, 2013 01/07/13 – 03/01/13 (2 months):
Create and distribute a survey to parents to assess the need of the program. Survey Due Date: End of March 2013

03/01/13 – 03/30/13 (1 month):
Evaluate the returned surveys and make decisions on the needs of the program.

03/30/13 – 09/30/13 (6 months):
Start the process to get proper licenses and certification. It may take 180 days to complete.

03/30/13 – 04/15/13 (2 weeks):
Using the data from the survey make a tentative budget on start-up costs, operating costs, and operating income.

04/15/13 – 05/31/13 (6 weeks):
Design the Program - Create mission statement, decide who is eligible, location, operating and administrative functions, create policies and procedures, take care of legal issues, create advertising.

06/01/13 – 06/30/13 (1 month):
Create age appropriate curriculum for the program.

07/01/13 - open:
Reach out to community for donations. Thank You ... Budget ... PROPOSED START-UP COSTS (PER SCHOOL): EQUIPMENT/SUPPLIES:
Create and distribute surveys.

Task force and planning will be done at home.

Salary for staff (volunteers).

Licensing and Certificate Fees.

Staff Development and training materials and resources.

1 or 2 P/T instructors (volunteers not paid).

1 P/T director/coordinator.


Administrative and Activity.

TOTAL: $2200.00 FEES:
Parental Fees paid by participants. $25/week.

Fundraising or donations made by the community.
$500.00 (Monthly Goal)

Federal and State funds.
$0.00 (Not a guarantee.)

TARGET TOTAL:$2500.00 PROPOSED MONTHLY OPERATING INCOME (PER SCHOOL, PER 4 WEEKS, AVERAGE 20 ENROLLEES) Although not all children will get the chance to participate in our program, the benefits far outweigh the risk. Programs like Music 4 Me can be beneficial to not only the children, but the family and community as well. Resources ... In conclusion, the most important thing we got out of creating a program like Music 4 Me is the realization that we can make a difference in a child’s life with the help of the family and community. As future educators we now have the knowledge to create an after-school program like this for our own schools. It takes a lot of planning and work but bringing culture and art into children’s lives when it's not provided in regular school hour curriculum is extremely important to each one of us. And reaching out to the family and community is necessary to make a program like this a success. From the results of our needs survey, we can approximate how much the parents can afford to pay for the program. Then we can develop a tentative budget. First we will look at the Start-Up Costs. These are the one time only expenses such as purchasing equipment, supplies, and staff salaries during the planning period. Then we will look at other costs called Operating Expenses. These are the expenses for running an ongoing program. And finally these expenses can be offset by our Operating Income. This is income raised to run an ongoing program. Most of our funding will come from parental fees ($25/week) however we will also rely on donations by the community and families. We will try to get state and federal funding but this is not a guarantee. We will keep our start up and operating expenses low by utilizing volunteers and using the schools as our location of operation. • A sample “Needs Assessment Survey”. This survey should be conducted prior to starting a program. It shows the demand or need for certain types of services. This will enable you to start up an appropriate program and make its success more likely.
• A registration flier for an Afterschool Choir Program. It’s a currently existing program in which you can use as a model.
• A Music 4 Me brochure that provides information about our music program.
• Examples of music instruments that the children will make and/or play (egg shakers, tissue box guitar, tambourine, maracas, etc.)
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