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Parli like a Pro

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Alberto Berrizbeitia

on 15 March 2014

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Transcript of Parli like a Pro

International Bylaws and Policies Review Committee
International Bylaws and Policies Review Committee Members
Alberto Berrizbeitia
Medha Sharma

Teach YOU how to run effective meetings
Teach YOU how to use Robert's Rules of Order
Successfully run a practice meeting and go through the amendment changing process

Vamshi Voruganti | Pennsylvania
Roberts Rules of Orders
Parliamentary Procedure
Amending a Bylaw/Policy
Call to Order
Opening Ceremonies (KCI Pledge or Pledge of Allegiance)
Roll Call (if customary)
Reading and Approval of Minutes
Reports of Officers, Boards, and Standing Committees
Reports of Special Committees (announced only if such committees are instructed to report)
Unfinished Business and General Orders
New Business
Program (if a program or a speaker is planned for the meeting)
Presented By:
Running a Successful Meeting
Alex Switzer | Pacific Northwest
What is Robert's Rules of Order?

They are rules of order intended to be adopted as a parliamentary authority for use by a deliberative assembly.
Alberto Berrizbeitia | Carolinas
Josh Hill | New York
Connor Sawyers | WIUM
Basic Underlying Principles
1. A quorum must be present to take legal action.
2. All members are equal. Each member of an organization has equal rights. No member's vote counts more than another's.
3. Members bring business before an assembly in the form of a motion.
4. Only one formal proposal to take certain action may be under consideration at one time. Members may consider only one basic form of motion, or main motion, at a time. Members seeking to make secondary motions (which deal with how a main motion will be handled) must make them before adopting, rejecting, or disposing of the main motion.
5. Only one member may have the floor at a time.
6. Full debate is allowed on all questions, unless the rules do not allow debate. Secondary motions however are not debatable.
7. The issue, not the person, is always what is under consideration.
8. The organization is paramount compared to the individual.
9. A majority of vote decides, unless a larger vote is required.
10. Silence gives consent.
11. Once an assembly decides a question, that question cannot come back before the assembly in the same form.
Robert's Rules of Order
Basic Vocabulary
- Motion
- Seconding
- Call the Question
- Point of Information
- Point of Order
- Withdrawing a Motion
- Question of Personal Privilege
- Tabling A Motion
Parliamentary procedure refers to the rules of democracy—that is, the commonly accepted way in which a group of people come together, present and discuss possible courses of action, and make decisions.
Parliamentary procedure is used by all types of decision-making bodies on a daily basis: school boards, homeowners' associations, city councils, and non-profit boards of directors, for example. Parliamentary procedure also defines what duties people typically have when they are elected the president, secretary, or treasurer of an organization.
Fundamentally, parliamentary procedure defines how groups of people, no matter how formal or informal, can most effectively meet and make decisions in a fair, consistent manner—and make good use of everyone's time. Even a basic background in parliamentary principles can help you and your organization hold more efficient meetings.
Make a Motion to amend a bylaw/policy. Present the amendment to the delegation in a simplified form.
Receive a second from anyone in the delegation before continuing with the amendment.
Explain the amendment in it's entirety and allow for debate and discussion.
Have the House of Delegates Chair call the question and have the assembled delegation vote on the amendment.
Sample Meeting Agenda
(Excerpted from the NAP publication, The Chair's Guide: Order of Business)
Basic Role of a Chairperson
1. Start on time and end on time.
2. Spend a little time in chit-chat
3. Find a way to draw people out (Icebreaker)
4. “If you’re willing to take the blame, people will give you the responsibility.”
5. Share the credit
6. Making people feel stupid isn’t productive, and it isn’t kind.
7. Have an agenda and stick to it.
8. Never go to a meeting if you don’t know why you’re supposed to be there!
9. Standing meetings should be kept as short as possible.
10. Don’t say things that will undermine or antagonize other people.
11. Be very specific about what the “action items” are.
12. Schedule breaks when people can check their email and phones.
13. Meetings should stay tightly focused.

13 Tips to a Successful Meeting
1. All remarks are addressed through the chair.
2. Keep order throughout the meeting.
3. Ensure proper protocol is being followed.
4. Recognizes those who seek the floor.
5. Present the final vote/decision before the assembly.
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