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Transcript of TIME MANAGEMENT
value of second fractions.
Importance of time management.
What If .. ??
Manage your time
Value of time.
What If ... ?
Manage your time
bad time management
you need to be more organized to be more
after managing your time ,
what is your feeling?
you will find the balance you are searching.
unable to concentrate
can't find things
Lack of discipline
poor delegation skills
Change your perspective
Connecting with people
Auto-pilot (no plan)
Others (schedule them once a month)
One hour / week (organize your files)
Reading & Self Development
Create a comfy
Use technology (E-readers)
Go with friend encouraging you
What is it ?
Who will help you?
To do list per day,week,month,year
Do it now.. < 30 min.
(calender list,task list)
Set up a Routine
Already we have routine in our life
Let's make what we have organized a Routine
Set up your priorities
12 tips to
if there is some one can do the task with the same efficiency
Don't do it
Who is the delegate
Has a particular expertise
looking for skill development
Has some extra time
5 Levels of delegation
I want you to do ..
I want you to do.. Because
I want your input.
make decision together.
You make the decision
5 Delegation Steps
Explain why the job is important
Describe what needed in terms of result
Indicate Dead time.
Ask for feed back
The first one responsible for this task is
There is some delegation resistance
to delegate (weak , trust ,control, ..)
to be delegated (own work,extra effort,time..)
How to say
If you said yes to somethings sure you will say No to another things
Make it your choice
Ask yourself 2 Questions :
1- What is the task?
2- You have time in your plan to do it?
Why can't we say NO
Don't have priorities
want to do anything to be appreciated
don't understand the task
other expect me to say "yes"
you aren't good in giving excuses
can't say NO to my boss
5 Ways to say NO
Say No then show other person what to do to get Yes
No ... But
Smile and say it simply NO
Listen to your
It regulate many functions and activities.
= short term memory tasks (review for exam)
= cognitive and mental tasks (reading,calculating)
= long term memory tasks (memorize speeches)
= efficient at tasks involving the use of hand (keyboarding)
= physical activities (large muscle coordinator at its peak)
No specific goals
Too many unnecessary meetings
attendance of uninvited persons
talking out of agenda
social talks during the meeting
unsuitable time or place
10 Golden keys for
Create a written agenda.
Assign start & end time.
Set at least one goal.
reasonable no of covered topics.
Invite only interested people.
Never schedule a meeting because it is customary
Create an environment for productivity
establish an ideas bin
close and summarize
write the steps to be taken
The thief of the time
Do it first (ugly frog first)
make adv\dis adv list
Divide and conquer
find a solitary place to do it
Fear of failure
fear is the spice that give success its flavor
the only thing we have to fear is fear itself
take a time to think before taking any commitment
Doing the thing at the last moment is dangerous because:
increase the chance of mistakes
no time to discover or correct mistakes
unexpected demands affect the quality of the task
Is the waiting time
GIFTS OF TIME
interruptions break your concentration
loss of concentration = loss of creativity
Use weekly scheduling
allow extra time for each task
stick to your schedule and be flexible
include traveling time , waiting time , interruptions, eating time and sleeping time
Use symbols and colors
one hour for all phone calls
create not to do list
Don't eat the elephant with one bite
pause to relax make you productive
choose the right delegate is v.imp
plan tomorrow's tasks today.
when reading report read summary 1st
do the right things not only do the things right
use your desk for the active things only