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TIME MANAGEMENT

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by

Mohamed Bakr

on 2 May 2015

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Transcript of TIME MANAGEMENT

Value of time
value of second fractions.
Importance of time management.
Time Wasters
What If .. ??
Work-Life Balance
Manage your time
Content
Value of time.
Time wasters.
What If ... ?
Work-Life balance.
Manage your time

TIME MANAGEMENT
Stress
bad time management
=
stress
Productivity
you need to be more organized to be more
productive
Self-esteem
after managing your time ,
what is your feeling?
Work-life
balance
you will find the balance you are searching.
Meltdowns
Avoid
Reach your
Goals
Signs
missed appointments

messy desk

unable to concentrate

can't find things
Time Wasters
Self
Lack of discipline
Indecisiveness
Disorganization
Procrastination
poor delegation skills
Day dreaming
By Others
Telephone interruptions
Drop-in visitors
Unscheduled meetings
Poor communications
Change your perspective
Connecting with people
Auto-pilot (no plan)
Others (schedule them once a month)
Paper Work
Filing system
One hour / week (organize your files)
Reading & Self Development
Schedule
Create a comfy
Remove TV
Use technology (E-readers)
Exercises
Schedule
Enjoy
Go with friend encouraging you
Setting Goals
What is it ?
How(time,money,materials ..)
Who will help you?
S
Specific
P
Prize
I
Individual
R
Review
I
Inspiring
T
Time-bound
Planning
Calender
To do list per day,week,month,year
flexibility(plan A,B)
Do it now.. < 30 min.
(calender list,task list)
Set up a Routine
Already we have routine in our life
Let's make what we have organized a Routine
Prioritization
Set up your priorities

Mohamed Bakr
PC2 Jeddah

12 tips to
Delegation
if there is some one can do the task with the same efficiency
Don't do it
Delegation tips
Who is the delegate
Has a particular expertise
looking for skill development
Has some extra time
5 Levels of delegation
Tell:
I want you to do ..
sell:
I want you to do.. Because
Consult:
I want your input.
Participate:
make decision together.
Delegate:
You make the decision
5 Delegation Steps
Explain why the job is important
Describe what needed in terms of result
Give authority
Indicate Dead time.
Ask for feed back
N.B
The first one responsible for this task is
YOU
There is some delegation resistance
to delegate (weak , trust ,control, ..)
to be delegated (own work,extra effort,time..)
How to say
NO
If you said yes to somethings sure you will say No to another things
Make it your choice

Ask yourself 2 Questions :
1- What is the task?
2- You have time in your plan to do it?
Why can't we say NO
Don't have priorities
want to do anything to be appreciated
avoid embarrassment
over commitment
don't understand the task
other expect me to say "yes"
you aren't good in giving excuses
can't say NO to my boss
5 Ways to say NO
Say No then show other person what to do to get Yes
Excuse "circumstances"
No ... But
Golden bridge
Smile and say it simply NO
Listen to your
biological clock
It regulate many functions and activities.
6am:10am
= short term memory tasks (review for exam)
8am:12pm
= cognitive and mental tasks (reading,calculating)
1pm:4pm
= long term memory tasks (memorize speeches)
2pm:6pm
= efficient at tasks involving the use of hand (keyboarding)
4pm:9pm
= physical activities (large muscle coordinator at its peak)
Effective meetings
Time waster
Unorganized meetings
No specific goals
No agenda
Too many unnecessary meetings
attendance of uninvited persons
talking out of agenda
social talks during the meeting
being indecisive
allow interruptions
unsuitable time or place
10 Golden keys for
effective meeting
Create a written agenda.
Assign start & end time.
Set at least one goal.
reasonable no of covered topics.
Invite only interested people.
Never schedule a meeting because it is customary
Create an environment for productivity
establish an ideas bin
close and summarize
write the steps to be taken
Procrastination
The thief of the time
Unpleasant task
Do it first (ugly frog first)
delegate
make adv\dis adv list
reward yourself
Overwhelming
tasks
Divide and conquer
find a solitary place to do it
Fear of failure
fear is the spice that give success its flavor
the only thing we have to fear is fear itself
Over commitment
take a time to think before taking any commitment
Cramming
Doing the thing at the last moment is dangerous because:

increase the chance of mistakes
no time to discover or correct mistakes
unexpected demands affect the quality of the task
Waiting time
Is the waiting time

TIME WASTER
or

GIFTS OF TIME
Interruptions
interruptions break your concentration
loss of concentration = loss of creativity
Schedule
Use weekly scheduling
allow extra time for each task
stick to your schedule and be flexible
include traveling time , waiting time , interruptions, eating time and sleeping time
Use symbols and colors
Use technology
REMEMBER
Full attention
one hour for all phone calls
sleep well
reward yourself
create not to do list
Don't eat the elephant with one bite
pause to relax make you productive
choose the right delegate is v.imp
plan tomorrow's tasks today.
when reading report read summary 1st
do the right things not only do the things right
Avoid multitasking
use your desk for the active things only
Full transcript