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Controlling Chaos

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by

Julia Stone

on 27 October 2014

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Transcript of Controlling Chaos

Notes
Productivity
Focus
Team Tools
Advanced Time Management Skills for Sourcers
Tools
Time Management
Time Tracking
Calendar systems
Outlook
Google Calendar
Checker +
Know yourself
Manic Time
Rescue Time
Candidate Focused Tools
Data Capture
Technical Assessments
Video Interview
Conclusion
Know your goals

Implement both good processes & productivity tools

Re-evaluate periodically

Only change systems when they aren't working



Goals
Inbox (Chaos Catcher)

Evaluate (Chaos Killer)

Important
Not Important




Break it down
Do it
Defer
Delegate
File
Add to task list
push back
redirect
ignore
Action
Yes No
Pomodoro Technique
Break Tasks into 30 minute blocks
Break down large projects into smaller steps
Prioritize
Organize
Finish Things
Change Locations
Worst first
Write Everything Down
Create a basic Daily Schedule
Set times to check email throughout the day
Turn off Alerts
Delete & Archive email

work for 25 minutes
take a 5 minute break
bigger break every 4 hours
Cloud Based Systems
Notes
Google Docs
Zoho
One Note
Evernote
Springnote
Jott Assistant
To Do Lists
Outlook
Google Calendar
Remember the Milk
Cozi
Trello
Storage
Dropbox
One Drive
Zoho
Google Docs
Accessible
Integratable
Efficient
Effective
Strict Workflow
Continuous Productivity
Hurry up & Wait
Knowledge Productivity
Trello
Nozbe
Strict Workflow
Productivity Owl
Written Kitten
Coffee Break
Rescue Time
If This Then That
Instapaper
Leech Block
Focus Block
Bookmarking Systems
Password Managers
Tool Bars
Doodle (scalable survey to find meeting times)
Julia Stone
608.669.4181
juliastone22@gmail.com
www.linkedin.com/in/juliastone/
or just type Julia + Recruiter
into any search engine
“Just like in the eye of the storm there is always comfort within the chaos.
Becoming aware of this however, is your responsibility.”
― Gary Hopkins
Thank you!
To Do Lists/Tasks/Calendars
Tasks
Calendar
To Do Lists
Simple action items
few steps to complete
Often starting point

“Chaos was the law of nature; Order was the dream of man.”
― Henry Adams,
How to break it down
Start with larger project
Simplify until you have no dependencies
Delegate when needed
Track Actual vs Anticipated Time
Add to Calendar in 25 min blocks of time or less
Time Savers
Simple or Complex
Combine related dependencies
Appointments
Meetings
Schedule time for tasks
Thank you!
Julia Stone
Full transcript