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Transcript of Event Technology
Tips & advice
Registration, badges, beacons
Want to save money? Ask questions.
Attendee management systems
The AV team
Badges, check-in & beacons
VP of Creative, Plan Your Meetings
Kristi Casey Sanders
Stay on track. Kill emails.
Things you should know
How much do you need?
Social media & engaging tech
Marketing & engagement tools
Site inspection tools
Digital event binders
Something to keep my team on track
Something to keep me organized
What do you want to learn today?
Please tweet @PYMLive or
post in app to let me know.
Use free or low-cost solutions to save time during the planning process, promote events and collaborate with teams.
Use gaming and social media technologies to enhance learning and audience engagement.
Use free or low-cost platforms to create hybrid meeting environments and educational archives.
What's in this workshop
Attendee management/tracking systems
Social media management
Live blogging/engagement tools
On-site engagement tools
Project management tools
Google Hangouts vs. Hangouts on Air
Create a playlist of your conference content.
Archive the education for FREE!
So ... let's see how you'd set up and broadcast from your event.
Go to Plus.Google.com
Question: How paperless are you?
Everything is in the cloud and on my tablet
I still carry my 50-lb binder EVERYWHERE
I keep a back-up paper event bible in the office
What do you need most
from event registration?
Integration with housing lists
A suite of linked marketing tools (ie, email, social share links, website)
I can edit it myself
Could this be "the one"?
Cool tools to track attendees
Awesome badge & check-in ideas
Other DIY options:
Attendee Management Inc.
Want assistance without a multiyear commitment?
More and more conference apps are integrating beacons ...
Do you know what a lumen is?
Don't assume in-house is cheaper than bringing in AV
A few words of advice from AV Girl (http://ez.com/AVGirl)
Meet frequently? Create a preferred provider partnership with a nationwide company.
Get referrals if you don't have contacts
Work with people you like.
Bring pictures & be descriptive
Beware of "extras"
Share your budget
Don't be afraid to ask questions
Don't forget your goals or your audience
Cool & new: 3-D projection mapping
How many WiFi-enabled devices are you using right now?
Four or more
Let's find out! Go to:
How fast is the venue's internet?
Let's find out! Go to:
Ask for a dual-frequency router
Find out if anyone else will be sharing your network
Ask the venue about access points and the number of connections per point
Think about offering a freemium model ... or limiting connections per person, getting sponsors
Web vs Native vs HTML5
What are you most interested in?
Learning about social media marketing tools
Other planning tools
Scribble Live & CoverIt Live
What is the most important feature you're looking for in an event app?
I don't care as long as someone builds it for me
It helps people network
I can build games into it to engage attendees
I can make changes myself, in real time
Learning about onsite games and engagement options
Learning how I can capture content from our social audience for marketing use
Before you begin, define:
What you want them to do next
What you want them to feel
The goals for meeting
If it's not tied to an objective, you're wasting time & money.
Do you have any other questions?
Stay in touch:
firstname.lastname@example.org - @PYMLive
Ez.com/3hours - PlanYourMeetings.com
What's new & cool
Project management/collaboration tools
Paperless planning/business apps
What kind of project management
tool do you need?
If you had them here, what would they do?
LET'S SEE HOW THIS WORKS:
Go to http://www.Storify.com
Even a good ol' fashioned Twitter or Instagram wall still works.
Let's see who the IAAP influentials are!
Go to http://tweetreach.com