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PRMGT Assignment Briefing

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by

Jerry Chong

on 15 March 2016

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Transcript of PRMGT Assignment Briefing

First 2-months = High Level Milestones achieved
Now = Failing to meet target dates, Unreliable
Project Management
Incourse Assessment (100% Assignment)
Project Details
Global Supply Chain Management Project’ (GSCMP) - Completed within duration of 6 months
CSF #2
Current IT infrastructure must support the new system
Project Quality Management
GROUP
CSF #1
Capable resources to be selected from the SME-Departments
Current Project Manager has a good working knowledge however lacks leadership qualities and interpersonal skills
CSF #4
All support staff and users must have relevant Access Level (ACL) Privileges
Healthy Living Pte. Ltd. (HL) and Global IT Services (GITS)
CSF #5
The current system must be replaced in phases by GSCMP
China and Thailand had similar projects which are also locally developed applications (Table 2)
CSF #6
The transition from current to new system must be done in parallel
Critical and complex project involving various departments and Subject Matter Experts - SME (Table 1)
CSF #3
Mandatory for GITS-SMEs to provide approval and sign-off for system implementation
New project to enhance its supply chain operations
i. Locally developed application
ii. 1st level support (L1) is by local IT
iii. 2nd level support (L2) is by local application vendor
iv. Cost for software support maintenance managed locally resulted high in IT cost
v. Support framework duplication among markets due to decentralisation
vi. Aims; reduction in capital/operating expenses, centralized support from GITS, global governance and many more value added are gained.
Transportation management, order management, yard management, labour management and warehouse optimization
Centralised data warehouse with business intelligence capabilities
System with Supply Chain Management functions
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2007
2013
2010
2001
1998
No evidence that a proper project management process was followed
PC and server hardware technical specifications were constantly being changed to suit new or added requirements
Requirements changes and updates coming in on a daily basis and the GITS-ADC Team Lead keeps on accepting them without hesitation
No holistic WBS - Redundancy of work performed as the Work Breakdown Structure (WBS) was done separately by each respective department and the Project Manager did not review and consolidate
Project feasibility study was not presented to the Steering Committee by the Project Manager/Sponsor
Project Approval was not formally documented
2004
2007
2013
2010
2001
1998
IT assets acquisition and spending were through Procurement Manager with suppliers - no proper tendering process
Purchasing of IT assets without a proper tendering process has led to overrun by budget
The testing plan was not developed yet
There were no specific nor clearly designated sponsor (or sponsors) for the project
Most of the team members have been focusing more on their daily operation support rather than tasks being assigned by the Project Manager or their respective Team Lead
Tasks are performed without prioritising other dependent tasks
2004
2007
2013
2010
2001
1998
Technical skills were especially lacking in the network and security areas
There were no monitoring reports to review as none were prepared and formally documented
The risks associated with the project, although documented, had no detailed action plans and were not categorised in terms of impact or severity
The hardware and software delivery was still being negotiated with some potential vendors while there were only four (4) months to complete the project
There was no clear project organisational structure to manage the project
The Project Manager’s authority was constantly overridden by the department head /managers
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PROBLEMS
HL – Healthy Living Pte. Ltd.
GSCMP – Global Supply Chain Management Project
GITS – Global IT Services
SME – Subject Matter Experts
PMAC – Project Management Centre
CSF – Critical Success Factors
ACL – Access Levels
ADC – Application Development Centre
WBS – Work Breakdown Structure
PROC – Procurement

ABBREVIATIONS
Project Procurement Management
INDIVIDUAL
3000 words - must include;

a. Project Charter
b. Work Breakdown Structure
c. Scope Statement
d. Gantt Chart and Network Diagram
e. Cost Estimation and Budgeting
f. Quality Management Plan
g. Administrative Closure Procedures (including cutover strategy and transition plan)
h. Lesson Learned Report
30% of incourse
a. Documentation – 10%
b. Analysis – 20%
2500 words - must include;

A detailed process, tools and techniques of selected knowledge area
70% of incourse
a. Original Idea and Critical Appraisal – 25%
b. Argument Coherence – 15%
c. Research and References – 15%
d. Presentation – 15%

SUBMISSION DATE
END OF WEEK 14!! -
10th June 2016
PRESENTATION FROM WEEK 15-16
USE DIFFERENT TOOLS TO SHOWCASE YOUR WORK
POWERPOINT ALONE IS BORING!!
LESS IS MORE...
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Knowledge Areas
Process Groups
Team Members
Ultimate Goal
Components
Project Integration Management
Project Scope Management
Project Time Management
Project Cost Management
Project Human Resource Management
Project Communication Management
Project Risk Management
Full transcript