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Project Cycle Management - Hady M. Agina

Based on EC Project Cycle Management guidelines
by

Hady Agina

on 11 May 2014

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Transcript of Project Cycle Management - Hady M. Agina

Process:
Stakeholder analysis
Problem analysis
Setting of objectives
Strategy selection

Product:
Logical Framework Matrix
(LogFrame)
PLANNING
The project’s hierarchy of objectives

Key external factors for the project’s success (Assumptions)

How the project’s achievements will be monitored and evaluated (Indicators and Sources of Verification)
The LogFrame Matrix
Two Phases:
1. Analysis
2. Planning
ANALYSIS
Phase 1
Preliminary
Analysis
Policy, sector, institutional context

Existing information and documents
Stakeholder
Analysis
Understand the concerns, capacities and interests of different groups
Problem
Analysis
Negative aspect of existing situation
Cause and effect relationship
Objectives
Future situation after identified problems are remedied
Strategies
Iterative Process
i.e. constant review
and revision
SWOT analysis
Example of SWOT stakeholder analysis
Phase 2
Draft LogFrame Matrix
Column 1
Hierarchy of Objectives
Overall Objective: Grand scale

“To contribute to...” [e.g. children’s health]

Purpose: Target Group specific

“Improved/increased/etc...”[e.g. river water quality]

Results: “...reduced/produced/conducted/etc.”

[e.g. Waste water treatment standards established and monitored]

Activities: “Prepare/design/construct/research/etc...”

[e.g. Conduct baseline survey of households and businesses]
Column 1
Hierarchy of Objectives
Column 4
Assumptions
External factors

Affect project achievements

Outside of management control

Directly relate to objectives
Column 4
Assumptions
Column 3
Indicators
Objectively Verifiable Indicators (OVI)

Describe project objectives in operationally measurable terms

Quantity, Quality, Time (QQT)
A good OVI
should be
"SMART"
Column 3
Sources of Verification (SOV)
Should be set at the same time as
formulation of indicators

Tests is indicator measurement feasible
(time, cost, effort)
How information should be collected

Who should collect/provide the information

When/how often it should be provided
Remember...
LFA is not just “broad steps”, it is an iterative process.

Therefore constant review and change with new information.

Preliminary research of activities, resources
and costs at same time as drafting LogFrame matrix
– this helps to make objectives realistic.

Flexibility
Completed draft LogFrame Matrix
Example river pollution project
Further reading
Available to download at EuropAid Infopoint
http://ec.europa.eu/europeaid/infopoint
Column 4
Assumptions
PROJECT (CYCLE) MANAGEMENT
PCM
History of PCM
introduced by the European Commission in the early 1990's to improve quality and effectiveness
developed out of an effectiveness analysis of the OECD

Organisation for Economic Co-operation and Development
Definition of PCM
Project cycle management is a term used to describe the management activities and decision making procedures used during the life-cycle of a project (including key tasks, roles and responsibilities, key documents and decision options).
Definition of the project
a group of activities to produce a project purpose in a fixed time frame
series of activities aimed bringing about clearly specified objectives within a defined time period and with a defined budget
identify:
problems, constraints, opportunities
indicators
main objectives, priorities
cooperations
programming framework, timetable
Programming
What do you want to reach in your life?
logframe matrix
pre-feasibility study
fiche
financing proposal
action programme
ideas of projects and development actions
consultation with stakeholders
decision about the proper project and which options to study further
Identification
Identify main tasks - build a house, organise a wedding
consultation with beneficiaries and stakeholders
detailed specification of the project
decision about the funding
Formulation
feasibility or sustainability study
financing proposal and agreement
operational project plan
Choosing one task and plan its details.
monitoring reports
operational plan
mobilise and execute the project
assess actual progress against planned progress - will the project achieve the objectives?
decisions about the need for extension
modify or re-orient the project
Implementation
Just do it
The programming phase:
from past experiences
identify problems, constraints, opportunities
co-operation
provide a relevant and feasible programming framework
indicators, main objectives, priorities, timetable
The programming phase:
from past experiences
identify problems, constraints, opportunities co-operation
provide a relevant a feasible programming framework
indicators, main objectives, priorities, timetable
The programming phase:
from past experiences
identify problems, constraints, opportunities
co-operation
provide a relevant a feasible programming framework
indicators, main objectives, priorities, timetable
Purpose of identification:
identify project ideas
assess the relevance and feasibility of the ideas
prepare a Project Fiche
prepare a Financing Proposal
identify further steps for the formulation stage
financing decision about the programme
Documents of identification:
Project Fiche
LFM - Logical Framework Matrix (Approach) - containing other documents
Financing Proposal
Action Programme
SWOT ANALYSIS
STAKEHOLDER ANALYSIS
PROBLEM ANALYSIS
ANALYSIS OF OBJECTIVES
ANALYSIS OF STRATEGIES
Full transcript