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Sucessful Project Management:
Transcript of Sucessful Project Management:
What does it REALY take?
Wandzia Rose, Rose Consulting
Dave Spiller, City of Pleasanton
International Institute for Partnering:
Critical Success Factors for Implementing ERP - 2nd Int'l Conference:
www.it-innovations.ae/iit005/proceedings/F 4 IIT Bhatti.pdf
Project Management Institute:
Forms / Tools:
Additional Analysis and Evaluation Tools
What is the problem we are trying to solve?
To enhance our knowledge of key success factors in Project Management.
To increase our skills in managing projects.
Apply concepts in our work and life for greater efficiencies and effectiveness.
What type of projects are you working on?
What project is looming on the horizon that you will be responsible for?
What would you identify as
critical success factors
in project management?
Critical Forces of
Force Field Analysis:
Force Field Analysis frames problems in terms of factors or pressures that support the status quo (restraining forces) and those pressures that support change toward the desired state (driving forces).
Such factors can include people, resources, attitudes, traditions, regulations, values, needs, desires etc.
Force Field Analysis:
A technique that businesses use to determine what steps need to be taken in order to move from its current state to its desired, future state.
Gap Analysis consists of identifying factors (attributes, competencies, performance levels) of the present situation.
Identifying factors needed to achieve future objectives.
- and -
Highlighting the gaps that exist and need to be filled. Gap analysis forces an organization to reflect on where they are and to ask / or examine where they want to be in the future.
Present situation =
Future objectives =
“What Could Be"
- and -
I.D. Gaps =
“What We Need to Get There”
is an acronym for:
Strengths, Weaknesses, Opportunities & Threats.
Tool for audit and analysis of the overall strategic position of business and its environment.
are considered to be internal factors over which you have some measure of control.
are considered to be external factors over which you have essentially no control.
is a tool that helps you analyze the Political, Economic, Social, and Technological factors in your business environment. PEST helps with “big picture" issues so you can take advantage of the opportunities that may be present.
is a tool to evaluate various external factors impacting a business or organization. STEEP is an acronym for Social, Technological, Economic, Environmental, Political.
Project Charter & Scope
(What's needed vs. what's wanted)
Identify decision making process
Identify influences in making decisions
Roles and Responsibilities
The "How"Set Up
How will the problem be solved?
Critical Success Factors:
The Trusted Leader Assessment
People that Get Stuff Done!
People that know how to have fun
People I like to work with!!!
You as a Project Manager:
Critical Success Factor: being a trusted and trusting project manager
Critical Success Factor: know your team members’ styles to facilitate “courageous conversations” during the life of the project
Critical Success Factor: Being a Trusted Leader
Enhance our knowledge of key success factors:
Articulate the project clearly (Charter)
Understand the "Big Picture" (Analysis)
Plan the project (Essential Info Checklist)
Get "Top Management" support (Buy In)
Project Mgmt - more than just “doing the project”
Communicate and Manage Relationships
Be a Trusted Leader / Project Manager
The Project Manager:
The Project Team
City of Pleasanton
Why is Project Management Important?
The "What" and the "How" of Project Management
Tools & Resources
The Trusted Leader (What do we bring to the project)
Summary / Wrap-up
Center for Project Management
Job Shift (William Bridges)
Trusted Leader (Galford~Drapeu)
Why is Project Management so Important?
How many of you are responsible for managing projects in your current job?
How many of you have "Project Management" as part og your formal job descriptions?
Create the Project Plan:
Plan the plan
Estimate schedule, budget, staffing etc.
Identify key stakeholders
Analyze Risks (& Risk responses)
What will I take away from this training?