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Personal Kanban Workshop

A quick introduction to Personal Kanban based on the book by Jim Benson and Tonianne DeMaria Barry, and the workshop by Gerry Kirk
by

Jon Rekrut

on 29 April 2014

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Transcript of Personal Kanban Workshop

Purpose of the Workshop
Communicate the
concepts
and
principles
that make Personal Kanban work.

Introduce and reinforce
Agile
and
Lean
principles.

Principles of Kanban
Why Kanban Works
Exercise
Workshop
Personal Kanban
What is Kanban?
And Why Should You Care?
Why Kanban?
Stop Starting
Start Finishing
Know Your Limit
Context
Visualize Your Work
Flexible
Simple
My Experience
Has it worked for me? Really?
Kanban Basics
= Tasks
Ready
WIP
Done
= Processes
Principle 1
Principle 2
Principle 3
Principle 4
Visualize Your Work
Limit Your Work-In-Progress
Conduct Retrospectives
House Rules
Parking Lot
Attention Please
Participation
There are no rules!
Principle 5
Buy Stock in 3M!
Tangent Alert!
The Origins of Kanban
Lean
The philosophy of minimizing waste and creating more value.
(Kaizen)
Japanese for "Change for the Better."

It is a state in which everyone in an organization looks for small improvements and implements them incrementally.
Some Important Terms
A Quick History Lesson
Toyota Started It All
...Sorta
1910s
When
1950s
Who
Focus
Process
Value
Andon
Kanban
Jidoka
Problem Visualization
Workers could see everything that was happening and anyone could stop the line if they saw a problem.
Just-In-Time Production
Toyota only produced what the next step in the assembly line could handle.
Daily Improvements
Anytime the line was stopped, the problem was investigated and measures were put in place to prevent the error from happening again.
Visualize your work!
Limit your work in progress
Conduct Retrospectives
Last Tangent
I Promise!
Toyota still talks about Kanban on their website. Here's their diagram:
Exercise
Create Your Own Kanban Board
10 minutes to setup your columns and write out as many tasks as you can think of

You can list work tasks or personal/home tasks
The Most Uncomfortable Exercise Ever
Who has the next birthday?
Numbers: Count to 20, alternating each number with your partner; do twice

Clap: Follow the example; do twice

Sing: Happy Birthday to <next person to have a birthday>, alternating each word with your partner; do twice
Advanced Kanban
Eliminates
"Existential Overhead"
Changes the
Nature of Work
Push vs. Pull
Flow and Cadence
We usually talk about our work like it's a plate of food; we have room for more, or we don't.
Really a better way to think about our work is in terms of the throughput it can handle, like a highway.
You definitely don't want to fill up your highway to maximum capacity, otherwise:
What Kanban will help you do is get a sense for your optimal flow; the amount of work you can do at your highest
velocity
.
Physically Moving Stickies Feels Good
Learn How You Work
Retrospectives and Continual Improvement
How Can I Track Important Tasks?
What Does "Important" Mean?
The Covey Matrix
The Personal Kanban Matrix
Representing Priorities and Deadlines
Some Suggestions
Prioritizations:
Different colours for tasks of different quadrants
Coloured dots
Different columns

Deadlines:
Write the deadline on the task
Track tasks with deadlines in a separate area of your board
Use Post-It brand Flags
Extra Columns to Consider Using
Ready
Today
WIP (5)
Waiting On
1
2
3
Done
Review
Different Rows to Consider Using
Different types of work (e.g., home vs. business, repeating tasks vs. one offs, project vs. non-project, etc.)

Team Kanban, where each row represents a different person on the team.
... And Also of Interest
Should I Use Sticky Notes or Software?
Sticky Notes
Software
Advantages
Reporting
Accessible from multiple locations
Easy to add subtasks
Neat features, like visual warnings about exceeding WIP limits
Can add as much detail as you want / need for each task
Advantages
You (and others) can more easily visualize your work
You can rearrange your Kanban board quickly and easily
You get tactile feedback from moving stickies around
Final Exercise
Apply Advanced Kanban to Your Kanban Boards!
Ask Questions
My Kanban Iterations
1
5
10
Iteration 1
Iteration 5
Iteration 10
Important vs. Urgent
Stephen Covey vs. Personal Kanban vs. RCL
The RCL Circle
Also, go buy the book "Personal Kanban" by Jim Benson and Tonianne DeMaria Barry.
Full transcript