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sufyan shahid

on 12 June 2015

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Transcript of E-Mail

Email & Multimedia
A few acts about E-Mail
How it works
Number 1.
Hotmail , Yahoo Mail and Gmail together account for well over 1 billion users.
Number 2.
More than 294 billion emails are sent and received daily.
Number 3.
Well over 100 trillion emails are sent per year.
The Email message
Instead of using a pen to write a letter on paper, you're using your keyboard to type an email message in an email program on your computer.
Sending the Email
When the email is finished and has been addressed to the recipient's email address, you don't put a stamp on it and post it but press the Send button in the email program. This makes the email message go on its journey.
Email transport
Like postal services transport letters and parcel, email servers transmit email messages from sender to recipient. Usually, emails are not delivered to the recipient directly, though, but waiting at the "nearest" mail server to be picked up by them.
Fetching new Email
If you've got new mail in your mailbox, you go and fetch it. Similarly, your email program can check for new email messages at your mail server and download them for you to read.
What is E-mail?
In its simplest form, e-mail is an electronic message sent from one device to another. While many messages go from computer to computer, e-mail can also be sent and received by mobile phones and other portable devices. With e-mail, you can send and receive personal and business-related messages with attachments, such as photos and documents. You can also send music, pod casts, video clips and software programs.
Follow the trail
Just as a letter makes stops at different postal stations along the way to its final destination, e-mail passes from one computer, known as a mail server, to another as it travels over the Internet. Once it arrives at the destination mail server, it's stored in an electronic mailbox until the recipient retrieves it. This whole process takes seconds, allowing you to quickly communicate with people around the world at any time of the day.
Sending and Receiving Messages
To receive e-mail, you need an account on a mail server. This is similar to having a postal box where you receive letters. One advantage over regular mail is that you can retrieve your e-mail from any location on earth, provide that you have Internet access. Once you connect to your mail server, you either download your messages to your computer or wireless device, or use your web browser to read them online
Introduction to Email
Problems in E-Mail
Email can be dangerous.
Computer viruses are most commonly delivered through email because there is no certification mechanism for email senders. In Microsoft Outlook, just clicking on an email can start a new virus.

Problems in E-mail
1.1 I can select and use software tools to compose and format e-mail messages, including attachments
I have attached my
work to a email. I
sending this to a
friend.
Attachment
I can format my email by making the text bold, italic
and underline it. I can also change the font, as well
as the color.
1.2 I can determine the message size and how it can be reduced
You can consider the email size my looking at email size under the title of the attachment. The attachments would take up most of the email size.

The email size can be reduced by compressing the files.

If you are sending an image, you can format your image by cropping and compressing it.


Change your password regularly and make sure you remember it.
Keep your password to yourself and tell no one.
Don't open any spam emails or attachments from unknown people.
Delete unwanted emails, they may contain viruses and other malware.
Always log out after you have finished sending emails.
Respect others by not sending unnecessary emails including spam.
Always include a subject heading so that the receiver knows what the emails about.
1.3 I can describe how to stay safe and respect others when using e-mail
These are my contacts
I have put these contacts in my address book
This makes it easy for me to find these contacts.
1.4 I can use an address book to organize contact information
2.1 I can follow guidelines and procedures for using e-mail
Spam emails are emails sent to you without consent. Part of the spam email you can receive viruses or malware which would seriously damage the computer or steal personal data.
I must not send unsolicited emails to other people, which include spam.
Ensuring that attachments are a appropriate size and relevant to the email subject.
Using work email only for work purposes, not using it for personal reasons.
2.2 I can read and respond to e-mail messages appropriately
Here I am sending a email. I am writing in plain English. He will be able to more capable of reading it.
2.3 I can use e-mail software tools and techniques to automate responses
An e-mail utility that automatically replies to an e-mail message with a pre-written response when that e-mail comes into a specific e-mail or Internet address.
I use an archive folder in my inbox, this allows me to put any old emails in this folder and keep them in case I need them in the future. I right-clicked the email with an attachment in my inbox which brought up the archive feature, this automatically puts the email in the archive folder. To find the email either click on all mail on the left hand side or search for the email by name (I have clicked on all mail).
2.4 I can describe how to archive e-mail messages, including attachments
I have put an email in my archive folder that I created. Archiving is when you remove a message from your inbox and keeping it in your archive folder for later.
2.5 I can organise, store and archive e-mail messages effectively
2.6 I can respond appropriately to e-mail problems
Virus
- A virus is a program that replicates itself and affects other programs. Viruses do not always cause damage and may not display symptoms, but they can, and sometimes they can be very destructive. If you get a virus you should obtain professional help from a technician or a company and you can buy anti-virus software.

Not Responding
– E-mails could not respond if your connection is not very strong and could be quiet slow. You can check with your internet provider if you internet speed could be improved.

Password/Login
– If you forget your password, click on Forgot Password, and go through the steps. You will get a email which has your new password.

I have asked to make a presentation about email for the students at my school. Giving a summary of some of the main tasks linked with email as well as how to stay safe and solve problems associated with email.
For the presentation I will use Prezi because it is different from the more usual software, PowerPoint and it will allow students to access it online.
I will include screen shots of email, video tutorials on how to use email, music for the background and pathways to link up all the slides.
1.1 I can describe the type of multimedia outcome needed and the specification that it must meet
Copyright law is a form of protection given to the owner of a piece of work whether it is music, books, videos and software. All of this can be covered by copyright law.
To copy work from the internet I needed the permission of the owner to use his work. I would contact the owner and ask him for the work. This work would only be for educational use and only used in school so I do not have to obtain permission.
1.5 I can describe how copyright or other constraints affect use of own or other's information
2.3 I can describe the file format and storage media to use
My Prezi is limited to a size of 50 Megabytes because I am an education user. I have used Prezi so students in my school can access my presentation online without the school needing to provide large amounts of storage for all of the images, videos and music that I have included. I will also to able to access my work on any device at home or at school.
System requirements for Prezi
The Prezi editor runs well on most modern computers, even tablets and mobile phones. However, it will be best to run it off a PC or a laptop and it will not be able to run effectively from a iPhone because it doesn't have the capabilities to run the software. I would recommend you use Windows XP and have 1GB of spare storage.
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