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Resolutions Clinic

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Isabelle Miller

on 15 August 2013

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Transcript of Resolutions Clinic

REGION ONE 2013 CONFERENCE
August 15-18, 2013 ROCHESTER, NY
GUIDELINES FOR WRITING A RESOLUTION
GUIDELINES FOR WRITING A RESOLUTION
A resolution is a main motion in parliamentary procedure which expresses the writer’s formal opinions or sentiments.

All data used in a resolution must be factual and supported by easily identifiable information.
A
resolution
is generally prefaced by statements, each introduced by the word “
Whereas
,” which state the reasons for the
resolution
.

Whereas
clauses or preambles of the
resolution
should:

identify a
problem
or need for
action
,
address its
timeliness
or
urgency
,
note any
effects
on the organization being asked to adopt the
resolution
or the public at large, and
indicate
whether the proposed policy or action will
alter
current policy.
Whereas clauses
are
not
voted upon. They offer an
explanation
and the
rationale
for the resolution.

The statements contained in the
whereas clauses
are of
no
legal effect, and can be the cause of much
disagreement
and
discussion
.

Content and composition of the
whereas clauses
are
useful
mainly when the organization plans to
publish the resolution
and wishes the
reasons for its adoption
to be read with it.

A preamble paragraph can be substituted for the
whereas clause
.
The
“Resolved” clause(s)
comes at the end of all prefacing statements and is the
essential
part of the resolution.

Resolved clauses
should be
concise
and
clear
and stated in the
affirmative
.
GUIDELINES FOR WRITING A RESOLUTION
A
single issue
should be addressed in each resolution.

If
multiple
resolved clauses are included in a resolution,
each
resolved clause must be
independent
, related to the
central subject
, and completely
comprehensible
after
removal
of the whereas clauses.

Each resolved clause must be able to
stand alone
in its content, logic and structure.

If the wording of a Chapter's resolution is
unclear
,
confusing
, unnecessarily
long
, involved, or if the resolved clause is stated in the negative, it is within the
purview
of the Resolutions Committee Co-Chair(s) to request proposer to
rephrase
prior to the resolution being presented to the entire convention for
adoption
.

However, the motion can be
rephrased
only in wording that approved by its
proposer
.
GUIDELINES FOR WRITING A RESOLUTION
A
resolution
may call on an organization to take a
specific action
or position that
affects
only that organization (
an internal resolution
).

Or, it may
request
that a specific action or policy
be adopted
which necessitates
contact
with government, other organizations, the public or media (
an external resolution
) or it may be a
combination
of both.

In the case of the latter, the internal and external positions should appear in
separate
,
free-standing
resolved clauses.
Due to the current
financial status
of the organization, it should be
carefully
considered where
expenses
are anticipated in order to achieve the goals and objectives of a
resolution
prior to submission.

The proposer may
rephrase
or
withdraw
a
resolution
at any time before it is brought to the attention of the delegates for
adoption
.

All
Chapter resolutions
must be submitted by a deadline which is announced in advance of the
International Convention
.

Chapter resolutions
submitted after the deadline will be considered
late
resolutions, and will require either
written
or
verbal
background describing the
importance
and
urgency
of the resolution’s concept, as well as a
convincing

reason
for the resolution’s late submission.

Important Points to Remember:
How a resolution is written will determine whether it is adopted or defeated.
If the intent of the resolution is unclear, it may be defeated even if you explain it on the floor.
Poor grammar can defeat a resolution – if you are unsure how to state something so that it expresses your intention, consult your colleagues for feedback; sometimes the questions they ask will help things coalesce in your mind.
If a resolution is poorly written, no matter how well intended, it will be looked upon as wasting the time of the body.
Important Points to Remember (continued):
“Whereas” clauses can defeat or pass a resolution.
More is not necessarily better.
State your reasons for the resolution, but don’t be redundant. The Convention will focus on the redundancies in your resolution rather than the supporting information contained in them.
Research your topic if necessary. Solid data should be presented which supports the requested action. It would be extremely helpful for you to cite references.
It is important to write the resolution with the overall historical development of the issue taken into consideration.
Important Points to Remember (continued):
Too many resolved clauses may cause
referral
or
defeat
of a resolution.
Do not
try to accomplish too much with one resolution.
If you have written a resolution with many resolved clauses, it may accomplish your purpose better to
break
them out into
separate
resolutions. The body may adopt the resolutions more readily if they are considered
separately
.
However
, the other side of this is also true – the body may feel that several separate resolutions are so closely related that they should be
combined
and adopted as
one resolution.
GUIDELINES FOR WRITING A RESOLUTION
A resolution to the International Convention can only be introduced by a Chapter and cannot be introduced by an individual or committee.

The name of the group introducing the resolution should appear at the bottom of the resolution.

Resolutions should be double spaced and submitted to the Resolutions Committee in the following format:
TITLE: The title you choose to give your resolution should reflect the content or goal of the resolution.

WHEREAS:
The use of parliamentary procedure accomplishes the business of the organization in the most efficient manner; and
WHEREAS:
The use of formal resolutions has proven to be the most efficient method of changing or establishing policy, and accomplishing specific objectives within those organizations; now

THEREFORE BE IT RESOLVED:
That the Coalition of Black Trade Unionists (CBTU) use of formal resolutions in order to accomplish the business of the organization; and
BE IT FURTHER RESOLVED:
That all CBTU resolutions will be well written, concise and properly formatted; and
BE IT FINALLY RESOLVED:
That all CBTU resolutions shall be timely submitted to the Resolutions Committee.

Submitted by: CBTU [Chapter Name] Chapter
Thank You for participating in the
CBTU Region 1 Conference
Resolutions Clinic
Presentation & Content by:
Kathy Santiago, Connecticut Chapter

Web Presentation by:
Isabelle Miller, Ontario Canada Chapter
Full transcript