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WEF PREZI

final version June 03
by

YourPrezi

on 8 June 2010

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Transcript of WEF PREZI

Ideas Lab Participants split into groups around the Discussion Leader of their choice. They explore the challenges and opportunities that arise from implementing the ideas that were presented in the first part of the session. FACILITATOR DISCUSSION LEADERS Manages the flow of the session by introducing the presentations and briefly collecting feedback from the audience in the first half of the session and guiding participants through a group exercise in the second half Plays a critical role in delivery of the IdeasLab – therefore he/she must devote a significant amount of time for preparation in advance of the event as well as participate in a rehearsal on site Prepare and present a Pecha Kucha presentation. As this format has specific guidelines, preparation in advance of the event is crucial, guided by Forum staff. See “tools” for detailed instructions.

Help to engage participants in the group discussion in the second half of the session.

Must devote a significant amount of time for preparation in advance of the event as well as participate in a rehearsal on site IdeasLabs are divided into four parts: 1. Facilitator Introduction - 5 minutes
2. Presentations by Discussion Leaders - 5 minutes each
3. Breakout Group Discussions
4. Synthesis During the introduction and presentations of the ideas, the facilitator and presenter stand at the front of the room by a large screen while participants are seated in semicircles around the speaker in theatre-style. During the smaller group discussions, up to 10 participants gather around the discussion leader of their choice.

A whiteboard is available to capture key insights from the discussion. In the synthesis and concluding part of the session, all participants are up on their feet and gather around each whiteboard for a brief report back from the respective groups. PRESENTATION: WHITEBOARDS Whiteboards are available for participants and discussion leaders to capture key insights and conclusions during smaller group discussions in the latter part of the session.
A Graphic Recorder will capture the main insights from presentations and outcomes from discussions (optional). A screen projects the Pecha Kucha presentation, whilst the Discussion Leader can see the slides changing thanks to a prompter. VIDEO CAMERA AND YOUTUBE Each presentation will be recorded and will be made accessible on YouTube and via the Forum website. Innovations, trends and concepts are shared via a pecha kucha® (pronounced peh-chak-cha) presentation given by up to five Discussion Leaders. ROLES PROCESS ENVIRONMENT TOOLS To support the spirit and flow of the IdeasLab and to facilitate interaction among participants, the set-up of the room is flexible and is adapted to support the process as the session advances. The goal of the IdeasLab is to create an informal but well-structured environment where powerful ideas and concepts can be presented by leading intellectuals and entrepreneurs in a visually stimulating and highly interactive format.
The IdeasLab is run in
two main parts - “ ” and “ ”: SCREEN AND PROMPTER •Powerpoint (please use template provided) or Prezi presentation (www.prezi.com)

•15 individual images, 20 seconds each

•We discourage the use of videos in Powerpoint presentations but should you really wish to have
one, please choose hi-resolution WMV, MPEG or AVI - before sending please check that the quality of the film is acceptable when played FULL SCREEN on a WINDOWS laptop

•Avoid text, no bullet point

•High resolution images - recommended 100 pixels/dpi (dots per inch)

•No branding, no introduction and conclusion slide

•Please do not change the slide master in the template provided and leave the background white TOOLS ROLES TOOLS TOOLS ROLES ROLES ROLES WORLD
ECONOMIC
BRAINSTORMINGS ROLES TV DEBATES ENVIRONMENT ENVIRONMENT SOLO GLOSSARY WORLD
ECONOMIC
BRAINSTORMINGS The moderator opens the session by welcoming participants, framing the topic, briefly introducing discussion leaders and mentioning their commitment to answer the core question (defined in the session structure document). The first course is on the table at the start of the session.

The moderator invites each of the discussion leaders to respond to an initial question in their own words (this can vary depending on co-design with moderator and Forum programme manager of session structure)

Each discussion leader has 3-4 minutes to do so

Following these introductory remarks, the moderator asks a follow-on question for participants to discuss around their table with the discussion leaders

After the main course, the moderator invites each table to share highlights and insights from their table discussion – this can be the discussion leader or another participant

Finally, the moderator invites each discussion leader for closing remarks (in no more than 1 minute) before the moderator then summarizes the key takeaways from the session linking back to the core question.

The moderator brings the discussion to a close at the scheduled time. WORLD
ECONOMIC
BRAINSTORMING ENVIRONMENT MODERATOR ENVIRONMENT TV DEBATES TOOLS Are invited to share their personal insights and expertise on a particular topic as outlined in the session structure document

Follow the direction of the moderator in terms of session flow, speaking order and time management

Approach the topic in an informal, conversational style, keeping comments brief and on topic (no prepared presentations)

Keep comments concise (3-4 minutes)

Help to facilitate discussions at their respective table ENVIRONMENT PROCESS TOOLS TV DEBATES ENVIRONMENT PROCESS TV DEBATES WORLD
ECONOMIC
BRAINSTORMINGS TOOLS TV DEBATES PROCESS WORLD
ECONOMIC
BRAINSTORMINGS Is entrusted to follow the session structure document as closely as possible and to brief the discussion leaders on their respective roles and possible questions

Is responsible for ensuring the session objectives are met, and for starting and ending the session as scheduled

Manages the flow of the session by first introducing the topic and the discussion leaders, and opening with a question to the discussion leaders or an invitation for brief opening comments from each. This can vary depending on co-design with moderator and Forum programme manager of session structure document in preparation phase.

Sets the spirit and ambiance of the meal from the outset

Facilitates a dialogue among the discussion leaders and engages other participants as much as possible

Closes the session by highlighting key insights and conclusions in response to the initial question and session objective DISCUSSION LEADERS PROCESS PROCESS PROGRAMME
DEVELOPMENT
TEAM MODERATOR
CHECK
LIST ROLES PROCESS WORLD ECONOMIC FORUM Welcome to the Official Programme Tutorial DOWNLOAD DOWNLOAD DOWNLOAD DOWNLOAD DOWNLOAD DOWNLOAD DOWNLOAD DOWNLOAD Studio Sessions are designed for experts to provide participants with a deeper understanding of a new, emerging or complex topic.
Impressive technology is used to showcase an unlimited array of fascinating topics. To enhance the experience, studio sessions are run in an informal style, within an intimate setting using captivating visuals to engage the audience.

Go to Studio roles, process, environment and tools for more details. Studio session structures are very flexible in terms of
speakers. There typically are two types of sessions: 45m, with either one (solo) or two (duo) speakers.
75m, with three or more panellists and in certain cases a moderator Solo sessions allow for one speaker to share his/her
personal insights and expertise on a particular topic.
Solo presentations allow for in-depth and exciting
presentations, hopefully transmitting the speaker’s
energy and passion on a given topic to the audience. In a duo scenario, two speakers share the session
time with presentations revolving around similar
topics. These sessions allow for enthusiastic
interaction between the two speakers as well
as with the audience. DUO PANEL A panel includes over three Panellists and a Moderator.

The Moderator is responsible for introducing and ending the session as scheduled.

Panellists usually have 8 to 10 minutes to share their presentation, leading to a lively discussion among each other, but also engaging the audience as often as possible. SOLO In the first 5 minutes, the panelist opens the session by welcoming participants, framing the topic, and highlighting the key question to be answered. Visuals may be used to set the scene.

The next 25 minutes is devoted to the speaker’s presentation, and at least 10 minutes should be allocated for discussion with the audience. Visuals are used.

The panelist takes the final 5 minutes of the session to conclude the discussion, highlighting the key takeaways and responses to the core question and bringing the session to a close. DUO In the first 5 minutes, one of the speakers opens the session by welcoming participants, framing the topic, highlighting the key question and briefly introducing the other speaker. Visuals may be used to set the scene.

Each speaker provides their personal perspective on the topic and manages his/her own time, allocating time for presentation and Q&A with the audience. Visuals are used.

One speaker takes the final 5 minutes of the session to conclude the discussion, highlighting the key takeaways and responses to the core question and bringing the discussion to a close. PANEL In the first 5 minutes, the moderator (if applicable) or a chosen panellist opens the session by welcoming participants, framing the topic, highlighting the key question and briefly introducing the panellists. Visuals may be used to set the scene.

Each speaker provides their personal perspective on the topic and manages his/her own time, allocating time for presentation and Q&A with the audience. Visuals are used.

The session is then opened to a panel discussion, followed by a general Q&A with the audience.

The moderator takes the final 5 minutes of the session to conclude discussion, highlighting the key takeaways and responses to the core question and bringing the discussion to a close. In order to enhance the experience for participants, Studio sessions are held in an intimate environment. The audience sits very close to the speakers to encourage and facilitate interactive Q&A and productive debates.

Technicians are able to use sound and light to create great effects and to intensify presentations. SCREEN The studio room is fitted with a 9x3 meters screen, which uses the “Picture in Picture” (PiP) technology.
This technology allows for the display of a full-screen image (moving or static) at the same time as one or more others images (moving or static) are displayed in inset windows.

The sequencing and animation of visuals for each presentation is prepared in advance in coordination with the Forum programme manager and a team of PiP technicians. This requires content to be provided at least one month before the session. For more information go to “details”. SOUND A state-of-the-art sound system is available in the room to enhance the visual experience if required. LIGHTING The lighting in the room can be adapted to create the right atmosphere for dynamic presentations. CLICKER If requested, panelists are given a clicker that will signal to the technician when to change to the next image. MICROPHONES Each panelist is given a tie microphone, allowing them to move freely in front of the screen. Cordless microphones are also distributed by hostesses for questions from the audience. Workshop sessions are designed to facilitate interaction among discussion
leaders and participants to address a challenge or explore complex issues.

The goal is to create a “hands-on” atmosphere in which participants actively
work together to answer a core question as defined in the session structure.

These sessions are facilitated and off-the-record group discussions that focus
on providing structured interventions from discussion leaders, capturing direct
feedback from participants and building consensus on priorities and solutions.


Go to Workshop roles, process, environment and tools for more details. THE FACILITATOR Manages the flow of the session, stimulates lively, interactive conversations around the content and facilitates multiple groups working in parallel.

Plays a critical role in delivery of the Workshop – therefore he/she must devote a significant amount of time for preparation in advance of the event. THE DISCUSSION
LEADERS Anchor the conversation in working groups (usually 8-10 people) either by sharing their expertise or by putting forward the business view or view of their organization.

Guide participants in a group exercise on the topic at hand and report out a synthesis of the discussions from their group. (or session flow) The Facilitator will open the session by welcoming participants, framing the topic, highlighting the key question and briefly introducing the Discussion Leaders.

The Facilitator will give the floor to the various Discussion Leaders to make introductory remarks and/or explain the assignment that the breakout groups will be working on.

Discussion Leaders facilitate discussions in their respective breakout groups and ensure the completion of the given assignment, taking notes of key findings.

Discussion Leaders report back to the group the outcome of their breakout discussions.

The Facilitator summarizes the key points and brings the session to an end. Workshops are normally set up in small and intimate rooms,
either at the main congress hall or in adjacent hotels, to create
a conducive working environment where interaction and
creativity are enhanced.

The room is set up with round tables of up to 10 people
at each table. There is a flipchart and a set of colour markers
per table to capture the conversations and to report back
to the group. MICROPHONES Several cordless microphones are
available in the room.One for the
Facilitator and the remaining
microphones are available to be
passed around as needed. Pecha kucha® The WorkSpace is a collaborative environment that engages participants in a highly interactive process
designed to tackle a complex issue. Through multimedia and other smart tools, the WorkSpace fosters
accelerated learning, allowing large groups to come together, learn from a rich experience and make
informed, creative choices. It draws out the collective intellect and creative capabilities of participants
to explore concrete opportunities for improving the state of the world.

What is it? A results-driven collaboration zone

Stakeholders come together in the WorkSpace to share and develop:
– Original thinking and insights
– New tools, frameworks and models
– Innovative solutions and action plans

Go to Workspace roles, environment and tools for more details. PARTICIPANTS are the main actors in the WorkSpace, working together as peers. THE FACILITATOR The role of the Facilitator, supported by a team of knowledge workers, is to manage the flow of the session and to stimulate conversations around the content. The Facilitator guides participants through a variety of design-oriented tasks to reach a common objective. Knowledge and expertise on the topic is important. THE DISCUSSION LEADERS Some WorkSpace sessions may require experts to take on the role
of breakout group Discussion Leader. In breakout groups,
Discussion Leaders may share their expertise in and experience
on a particular issue. Discussion Leaders are encouraged to make sure the group stays focused on the task at hand, ensuring equal,
peer-to-peer exchange among team members and bringing out
the best thinking of each participant. KEY ACTIVE PARTICIPANTS (With) (up to 15 listed per session) Participants can be pre-invited to sessions as active participants
without taking on a specific role. Like all participants, they are
expected to engage actively, share personal experiences and
bring new insights and opinions to the discussions. "KNOWLEDGE WORKERS" A team of 6-7 facilitate the flow of the process
manage the dynamic environment
research each issue to ensure a knowledge-rich experience
capture the work done real-time No WorkSpace is the same. The structure and flow
of the session is co-designed with the Facilitator using
a range of creative methods and modules to meet
the objectives of the session. The Workspace environment is flexible, easy to move around in, dynamic, comfortable, pleasant, light, and unique. The space is consciously designed and configured to support and facilitate the session process.

The space can be easily moved around thanks to mobile walls and whiteboards. Part of the space is generally dedicated to plenary discussions around the knowledge wall (see Tools) and small areas are organised around smaller whiteboards for breakout group discussions or activities. The Workspace is the most interactive session of the World Economic Forum. In order to enhance collaboration in a creative environment, a large range of tools can be used to facilitate the different exercises within the same session.

The WhiteWalls, Hypertiles™, scribing tools, computers, lighting, movable work stations, rolling chairs, plasma screens, and sound systems all have their importance in the design of the session.

Here a few examples: WHITE WALLS Walls are the main support used to collect
and capture participants discussions and
outcomes from group activities/discussions.
They also serve as a physical structure to be
moved around to modify the session room. KNOWLEDGE WALL This large wall serves as a kiosk. All sorts of information may be posted to the wall. Photographs, coloured art work and diagrams are also posted here. Articles from magazines or the Internet are also displayed for participants to browse through. Information is not displayed haphazardly, rather, a layout is thoughtfully designed, making the wall a structured information event. KNOWLEDGE OBJECTS A knowledge object is an audio, visual, or tactile object
that opens up the WorkSpace session’s given challenge
and gives insights into potential solutions around that problem.
Knowledge objects are multi-media, thus catering to the
different levels and methods of learning of participants. MUSIC Music plays an important role in facilitating the session flow.
It is a signal which enhances the participants movements around
the room when appropriate. VIDEO CAMERA Although the Workspace sessions are usually not recorded,
the video camera is used to focus the attention of the audience
on a particular moment or discussion outcome captured
during the session. HYPERTILES™ Hypertiles are A3 rectangles of flexible magnetic material.
It is covered on one side with a sticky surface. Large sheets
of paper can be adhered to this surface. Sessions over meals differ from traditional session formats.
They provide an informal, interactive and off-the-record
setting to discuss and debate a range of topics, as well as
a great opportunity to network. LUNCHES DINNERS Lunches can be more formal than dinners and are therefore more suitable for conventional topics and discussions. Dinner sessions, on the other hand, are held in a more relaxed environment. Topics over dinner can be both conventional and unconventional, where creative ideas can be explored and new insights emerge. Go to Meals Roles, Process, Environment and Tools for more details. MICROPHONES Several cordless microphones are available in the room.
One for the Moderator and the rest for the Discussion Leaders
that can be passed around as needed. SCREEN OR LDC PROJECTOR No presentations at meals. If you require technical equipment or
other special tools to enhance the meal, please discuss this well
in advance with the Forum programme manager. The set up of meals can vary depending on the venue.
Tables may be round or rectangular, and the number of
participants can range from 20 to 120 participants.

Check with the Forum programme manager whether
there is more information about the venue. This is
important as it can impact the structure and flow
of the session. CHAIR An active speaking role in a Plenary, TV Debate or WEB session. During the session, the Chair plays a key role in engaging both the panellists and the audience in a lively discussion, keeps the flow and the timing of the session and summarizes key points and insights at the end of the session.
He/she engages with the session responsible at an early stage to provide general feedback on the session objectives and discussion points, is expected to know the panellists’ background well and to contact them ahead of time making sure that they receive the session structure, its objectives and their expected contribution. He/she fine-tunes input with them and serves as main link between the panellists and the session responsible. An active speaking role in a WorkSpace, a workshop, an IdeasLab or a meal. The Discussion Leader is expected to guide the discussion at the table or breakout group where he/she is sitting, provide input from his/her own experience and report back the outcomes of his/her group to the rest of the audience. DISCUSSION
LEADER ENVIRONMENT It describes the setting in which a room is laid out to serve the objectives of the session format. It gives indications about the speakers and Moderator or Facilitator’s positioning in the room, as well as any other specific features that may be necessary for the development of the session. FACILITATOR An active role in a WorkSpace, a workshop or an IdeasLab session. The Facilitator is expected to facilitate the process of the given session, is engaged at an early stage of the session development process and may be called upon to co-design the session with the Forum’s session responsible. Ideally, the Facilitator combines subject matter knowledge with wide experience at facilitating processes. An active role in a panel or a meal. During the session, the Moderator plays a key role in engaging both the panellists and the audience in a lively discussion, keeps the flow and the timing of the session and summarizes key points and insights at the end of the session.

He/she engages with the session responsible at an early stage to provide general feedback on the session objectives and discussion points, is expected to know the panellists’ background well and to contact them ahead of time making sure that they receive the session structure, its objectives and their expected contribution. He/she fine-tunes input with them and serves as main link between the panellists and the session responsible. MODERATOR FORUM
SESSION
RESPONSIBLE A member of the Programme Development Team, responsible for developing the content of a public session in collaboration with experts on the subject matter and/or Forum internal stakeholders. He/she is responsible for setting up the session structure, briefing the Moderator and/or Facilitator of the session and making sure that he/she receives all the necessary documents in time to brief the panellists and/or discussion leaders. A member of the Programme Development Team responsible for developing the Forum’s Annual Meetings public program sessions.

He/she collaborates actively both with global experts and internal stakeholders to shape the annual global agenda through a blend of public sessions bringing together breakthrough trends and innovations and Forum constituents’ main projects and interests. FORUM
PROGRAMME
MANAGER A member of the Programme Development Team managing the Faculty administrative and logistics process. FACULTY
MANAGER FACULTY An expert on a given topic affiliated either to a university, a think-tank or a renowned author who closely collaborates with the Forum’s Programme Development Team on session topics and content. Faculties are organised according to domains, gate-kept and selected by the relevant Programme Manager through proper scouting and due-diligence and managed by the Faculty Manager. PANELIST An active speaking role in a plenary or a panel. A panellist is a renowned expert in his/her field, gives his/her views through unprepared questions from the Moderator and the audience and interacts with the rest of the panellists, as needed. Also referred to as the session flow. The process describes the different phases that a session is divided into, giving detailed timings of each of them. PROCESS PROGRAMME
DEVELOPMENT
TEAM Also known by its abbreviation: PDT.
The Forum’s team in charge of developing the official programs of the Annual Meeting in Davos-Klosters, Switzerland, and the Annual Meeting of the New Champions in the People’s Republic of China. Any physical, electronic or virtual device needed to carry out and implement the format of a session (screen, whiteboard, colour pens, flipchart, etc) TOOLS SESSION
STRUCTURE A document developed by the session responsible with content experts’ and Moderator’s input that gives detailed information about the session objectives and discussion points, format, setting, flow and timings, as well as the specifics about the moderator and speakers’ roles. PECHA-KUCHA? STRAWDOG? VISUALS No point in explaining visuals: they are contained in the “scene-setters” description Also known as the Moderator’s Handbook. A set of principles and guidelines intended to brief and equip Moderators and Facilitators of Annual Meetings’ sessions with all the necessary information and best practices to successfully carry out their task. MODERATOR/FACILITATOR ROLES The different actors that play an active “role” in a session: generally speaking, the Moderator or Facilitator and the panellists or discussion leaders. There are ad-hoc roles, such as “Challenger”, “Special Address” or “With” that refer to specific tasks that those participants may be called to perform in a session. VOTING
DEVICE A device that allows early engagement of the audience by presenting them with questions, and multiple choice answers, in connection with the session content. The audience replies by pressing the suitable number in the portable device. Results are shown in a screen and are integrated into the discussion by the Moderator, who may decide to gear the conversation in a slight different direction on the basis of this input. Pictures, images, videos or graphs showing hard data related to the topic of the session, that serve to “set the scene” or “create the appropriate mood” in panels. They are shown before the start of the session, while the audience enters the room and are switched off as soon as the session starts, so as to not interfere with the session flow. SCENE-SETTER OTHER CHECK-LIST Thank you for accepting the role of moderator. This is central role in Forum sessions, and you will potentially find yourself at the heart of a lively productive and sometimes ground-breaking debate. The success of sessions is in great part dependent on the quality of the moderation, and we want to ensure you have all the tools you need to be well prepared.

Whether it be for a one-hour session, a working lunch or dinner, or even a two-hour workshop, here are some key elements to help guide you through the meanders of moderating: Preparation Phase You will receive a session structure from the organizers, with a breakdown of how the time is to be allocated.





Please e-mail the session structure to the speakers, with enough time before the event, using the contact information provided in the structure.






Make sure you are familiar with background materials and bios concerning different speakers.

Be comfortable with the subject as it is presented in the session. Forum staff will contact you to go over and modify this structure
Use this as a guide to build on with the Forum person responsible for the session, the “session responsible”
Outline key facts on your session topic
Share ideas about how you want to run the session
Get feedback and questions from the speakers
If possible, organize calls with each speaker Please arrive in your session room 20 minutes before the session to meet session responsibles and conduct one last briefing with all of the speakers

Your opening remarks will be very important in setting the tone of the discussion (no more than 5 minutes)





Actively guide the session’s content and timing




Enable an interactive Q&A session



Wrap up the session Don’t hesitate to interrupt off-topic and lingering discussions or speeches
Make sure everyone has equal speaking time
Ensure an ongoing discussion, not a procession of set-piece interventions Critical: remind everyone that the session is on / off the record (whichever is the case for your session)
State your will for a lively discussion and debate
Emphasize time constraints and your intention to be a firm timekeeper
Set the context, inform those new to the topic, and throw out challenging questions On-site 5 minutes before the Q&A, inform the audience of their upcoming opportunity to ask questions
Ensure that the time allocated to Q&A is respected Provide a short summary of the discussion
Thank your speakers and the audience
If there is a summary writer, make sure he/she has captured the key discussion points 's This tutorial will introduce you to the range of session formats and roles in our official programmes and help you to prepare your participation. Click the arrow to begin PROCESS ROLES ENVIRONMENT TOOLS Plenary and interactive sessions are designed to provide strategic insights and raise global awareness on important trends and themes. They can also provide an in-depth understanding about new, emerging or complex issues in various domains.

Go to Plenary and interactive session roles, environment, process and tools for more details. The moderator opens the session by welcoming participants, framing the topic, briefly introducing panellists and mentioning their commitment to answer the core question (defined in the session structure document)

The moderator invites each of the panellists to respond to an initial question in their own words

Each panellist has 3-4 minutes to do so

Following these introductory remarks, the moderator draws out the main points and facilitates an interactive discussion among the panellists

With 20 minutes left, the moderator invites brief questions from the floor, asking audience members to identify themselves before asking a question

Finally, the moderator takes 5 minutes before the end of the session to conclude the discussion, highlighting the key takeaways and responses to the core question

The moderator brings the discussion to a close at the scheduled time. MODERATOR Is entrusted to follow the session structure document as closely as possible and to brief the panel on their respective roles and possible questions

Is responsible for ensuring the session’s objectives are met and starting and ending the session as scheduled.

Manages the flow of the session by first introducing the topic and the panellists, and opening with a question to the panel or an invitation for brief opening comments from each.

Facilitates a dialogue among the panellists and engages the audience as much as possible.

Closes the session by highlighting key insights and conclusions from the session in response to the initial question and session objective. Are invited to share their personal insights and expertise on a particular topic as outlined in the session structure document

Follow the direction of the moderator in terms of session flow, speaking order and time management (no prepared presentations)

Approach the topic in an informal, conversational style, keeping comments brief and on topic

Along with the moderator, should expand the discussion to include questions and comments from the floor as early as possible. PANELISTS SCREEN While presentations are not encouraged, one or several screens are generally available to display visuals as scene setters for the topic of discussion as well as for close-ups of the panel. SCREEN-SETTERS As the audience walks into the room, key statistics and facts may be shown on the screens above or next to the panel. MICROPHONE The moderator and panelists each have fixed microphones. Cordless microphones are also available and distributed by hostesses for questions from the audience. TRANSLATION Translation sets are distributed to the audience and panelists, when simultaneous translation is available. In some panel sessions, a voting device is available. When prompted by the moderator, the audience is able to vote on questions which have been prepared jointly by Forum staff and the moderator. VOTING DEVICES The moderator and panelists are seated on a stage, close to the audience. The environment is designed to encourage interactivity and participation from the audience.

Panelists remain seated throughout the session, but moderators can choose to stand and walk around the stage or the room. The World Economic Brainstorming is a high level session that brings together leading experts from business, governments, universities and NGOs. The WEB sessions often open or close the World Economic Forum meeting, and can have two different objectives:

a) to gather leading experts to define the key issues for discussion in the following days;

b) to shape the annual global agenda for the months ahead.


The session is on the record, filmed and broadcast.

Go to World Economic Brainstorming, environment and tools for more details. THE CHAIR Kicks off the session by giving a brief introduction of the topic and explaining the World Economic Brainstorming process, devices and session flow, as well as the different tasks that Discussion Leaders will be asked to do throughout the session.

Facilitates the group discussion by giving the floor to the different tables’ Discussion Leaders to report back on their group’s findings, and by reporting back aggregated results through a “tag cloud” shown on a BARCO screen.

Summarizes, draws out the main conclusions and brings the session to a close. Worthwhile noting that WEB’s Chairs are well known Media Leaders from Forum’s Media Partners. THE "TABLE" FACILITATOR Each Table chooses a Facilitator (not a Forum person) who manages the flow of the table discussion and reports back to the larger group if requested to do so. THE DISCUSSION LEADERS Each Table is made up of up to three Discussion Leaders, all of them leading experts in their domain, who share their views to get the discussion going. Any participant is invited to take a seat at their chosen table. (1h:30 min) The Chair opens up the session by welcoming participants, introducing the topic and giving a detailed explanation of the process ahead.

Facilitated conversation at each table with Discussion Leaders (30 minutes)
After self-introductions and the nomination of a facilitator, the discussion leaders are invited to offer their views on the WEB question (2 minutes each):
For 20 minutes, table discussion on the group's response to the WEB question. The table to compile a list up to 10 keywords or less for submission online by Forum Staff
For 30 minutes, tables report back on their answer to the WEB question as selected submissions are shown on screen to the large group.
For 10 minutes, the Chair presents a Tag Cloud of the table answers (projected on BARCO screens)
Wrap-Up and Closing Comments from selected Discussion Leaders.
Chair to summarize, make final conclusions, thank all participants and bring the session to an end. 1 2 3 4 5 6 7 8 WEB sessions are systematically run at the big Plenary Hall. Up to 20 tables with 2 to 3 Discussion Leaders each are disposed around the room with the Chair walking around at the front to enhance interaction.

Each table chooses a participant as table facilitator and official “rapporteur”. There are paper pads and pens; a member of Forum staff with his/her computer may also be sitting at the table to capture input from the discussions. Working in small groups, leaders are presented with the relevant topics or issues and given a short period of time to brainstorm ideas or responses. Input from each group is collected and processed before being presented back to the room for open discussion, debate and further collective consideration.

Forum staff is standing around and assisting Discussion Leaders as needed. SCREEN A main screen at the centre of the room allows questions and results to be shown to the audience. VOTING DEVICE A voting device per table allows each table to cast their vote on their answer from a list of multiple choice answers, thus allowing instant polling among the audience. TAG CLOUDING It allows rapid visualization of synthesized results in tag or word "clouds”. Participants are asked to provide keywords/phrases for a topic/issue. All input is collected in the form of a "collective micro-blog" and then used to generate a word cloud where the most frequently expressed words are given the greatest prominence. SCRIBE As part of the WEB sessions, a graphic recorder may graphically take note of the main key words and conclusions drawn during the proceedings. 1 LAPTOP / TABLE A member of Forum staff takes notes and summarizes the question that the table wants to share online. WIRELESS MIC Up to 4 wireless mics to hand around the tables. TIE MIC For the Chair Navigation tips Zoom in and out by scrolling with the mouse wheel TV Debates are designed to provide strategic insights and raise awareness of important trends by filming and broadcasting the discussion to a global audience. They are aired by the Partner hosting the debate. There are no speeches but rather brief remarks to set the context and integrate various points of view.

TV Debates are co-designed in close collaboration with the media partner hosting the debate.

Go to TV Debates roles, environment and tools for more details. THE MODERATOR The Moderator is a world renowned presenter from the media Partner hosting the TV debate

Co-designs the session in close collaboration with the program and media teams session responsible and engages in its development at an early stage

Conducts a lively and interactive debate with the panelists and fosters interaction among panelists

Engages the audience at an early stage by opening the floor to Q&A

Closes the session by highlighting key insights and conclusions from the session in response to the initial question and session objective. THE PANELISTS Are invited to share their personal insights and expertise on a particular topic as outlined in the session structure

Follow the direction of the moderator in terms of session flow, speaking order and time management (no prepared presentations)

Approach the topic in an informal, conversational style, keeping comments brief and on topic

Along with the moderator, should expand the discussion to include questions and comments from the floor as early as possible. OTHER ROLES Depending on the session structure flow, both panelists and selected members of the audience may be asked to take on a specific role, either as advocator, challenger or other of a given point of view. TV Debates settings induce proximity and dialogue and make for intimate discussions with high interaction from the audience.

Two different settings:

Panelists are seated on stools or chairs placed directly on the floor next to the audience either in a circle or in a semi-circle

Panelists are seated on armchairs on a large stage. The Moderator is standing and walking around


In both cases, the Moderator is standing and walking around, thus enhancing dynamism and interaction between the audience and the panelists The moderator opens the session by welcoming participants, framing the topic, briefly introducing panellists and mentioning their commitment to answer the core question (defined in the session structure document)

The moderator invites each of the panellists to respond to an initial question in their own words

Each panellist has 3-4 minutes to do so

Following these introductory remarks, the moderator draws out the main points and facilitates an interactive discussion among the panellists

With 15 minutes left, the moderator invites brief questions from the floor, asking audience members to identify themselves before asking a question

Finally, the moderator takes 5 minutes before the end of the session to conclude the discussion, highlighting the key takeaways and responses to the core question

The moderator brings the discussion to a close at the scheduled time.


On the basis of each particular session structure, new parts can be added to the above process. TV CAMERAS SCREEN While presentations are not encouraged, one or several screens are generally available to display visuals or close-ups of the panelists. MICROPHONES The moderator and panelists each have tie microphones. Cordless microphones are also available and distributed by hostesses for questions from the audience. FACEBOOK QUESTION The session responsible in collaboration with the Media Partner Moderator may choose to reach out to Internet users through social media engagement. The main question of the session structure is then broadcast through Facebook. Panelists receive immediate feedback and the outcomes of the survey can be integrated into the general discussion. Now press the right arrow to proceed! Hit the crosshair to get the overview Click on a format sessions to see more,
then explore with the arrow keys Drag your mouse to the bottom of this window
to see the navigation bar THE PARTICIPANTS Play a key role in the session, as they contribute actively in the breakout group discussions and their input is reflected in the final report out.A note-taker may be appointed at the beginning of the breakout group discussion to facilitate the Discussion Leader’s task CREATIVE TOOLS Depending on the session structure assignments, different creative tools may be incorporated in the session: knowledge objects (newspaper articles, etc.), colour post-its, cards, group nameplates, etc. SCREEN OR LCD PROJECTOR In case PowerPoint presentations are required, a screen or LDC projector is available in the room.
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